Jobs in Canada

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Added 1 hour ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
Must be able to work all shifts including weekends, holidays and 12-hour shifts
Added 1 hour ago
MA
Client Experience Coordinator
MK Auto Group
Calgary, AB
- $45,000 to $47,500 CAD / year
- Full-time
…looking for a professional and personable Client Experience Coordinator (CEC) who thrives in a customer-focused, fast-paced…
Added 1 hour ago
A
Contingent Workforce Coordinator
Airswift
Calgary, AB · Greater Calgary Metropolitan Area
- Contract
Airswift is seeking a Contingent Workforce Coordinator to work with one of our Oil & Gas clients in Calgary, AB, on a 1-year contract with the potential to become permanent.
Added 1 hour ago
AP
Talent & Brand Coordinator
Axium Power Services
Calgary, AB
- Full-time
This is not a traditional HR job or a position where you will spend all day scheduling social media posts. We are looking for a versatile, resourceful person who enjoys variety, takes…
Added 2 hours ago
TF
Logistic Specialist I
Thermo Fisher Scientific
Milton, ON
- Full-time
· Perform alternating or rotating shift work as required
Added 2 hours ago
EC
Project Manager
Ellmar Construction Inc.
Headingley, MB
- Full-time
…throughout Manitoba. We are seeking an experienced Project Coordinator to strengthen our project delivery team and support the successful execution of our growing…
Added 3 hours ago
TC
Nurses (RPN or RN) needed for Complex Paediatric Clients - Durham Region
The Care Company
Pickering, ON
- Part-time
Candidates must have pediatric nursing experience, ideally with hands-on experience in one or more of the following:
Added 3 hours ago
TC
Nurses (RPN or RN) needed for Complex Paediatric Clients - Durham Region
The Care Company
Whitby, ON
- Part-time
Candidates must have pediatric nursing experience, ideally with hands-on experience in one or more of the following:
Added 3 hours ago
TC
Nurses (RPN or RN) needed for Complex Paediatric Clients - Durham Region
The Care Company
Oshawa, ON
- Part-time
Candidates must have pediatric nursing experience, ideally with hands-on experience in one or more of the following:
Added 3 hours ago
MG
Business Systems Analyst, Clinical Informatics
Michael Garron Hospital
Toronto, ON
- Full-time
…applications including (but not limited to) patient registration and scheduling, clinical documentation (Physician, Nursing and Allied Health), order entry and results…
Added 4 hours ago
OL
Part-Time Education Coordinator (Mandarin/English)
Oxford Learning Centres Inc.
Vancouver, BC
- Part-time
This position will involve at least three days per week, Monday/Wednesday/Saturday availability is preferred · Three days per week required
Added 4 hours ago
IT
Electrical & Instrumentation Coordinator
Irving Tissue
Toronto, ON
- Full-time
Manage staffing requirements, including scheduling, overtime, vacation planning, and attendance administration.
Added 4 hours ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
Added 4 hours ago
K
Logistics Coordinator (11p-7a)
Kuehne+Nagel
Brampton, ON
- $44,000 to $68,000 CAD / year
- Full-time
…Kuehne+Nagel, our Brampton, ON is looking for a new Logistics Coordinator to join our Contract Logistics…
Added 5 hours ago
CP
HR Recruiter - 3 Month Contract - Fully On-Site
CuBE Packaging Solutions Inc.
Aurora, ON
- Contract
We are looking for a motivated and resourceful HR Recruitment Coordinator to join our team on a 3-month contract, with the potential to extend month to month. This role is focused on…
Added 5 hours ago
PH
Scheduling Coordinator
ParaMed Home Health Care
Oshawa, ON
- Full-time
As an Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 5 hours ago
PH
Overnight Customer Care Coordinator
ParaMed Home Health Care
Kitchener, ON
- Part-time
Intermediate software skills are required, software scheduling experience is also an asset.
Added 5 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Reporting to the Conference Services Coordinator, this position is intended to provide operational and administrative support allowing for efficient management of room bookings, event…
Added 5 hours ago
NE
Investigation, Assessment and Ongoing Worker #26-81
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- $59,724 to $85,697 CAD / year
- Full-time
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 5 hours ago
NE
Investigation, Assessment and Ongoing Worker #26-80
North Eastern Ontario Family and Children's Services (NEOFACS)
Hearst, ON
- $59,724 to $85,697 CAD / year
- Full-time
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 5 hours ago
KC
Logistics Coordinator
Kim Cosic Consulting Inc.
Vaughan, ON
- $24 to $25 CAD / hour
- Full-time
3 Days in office - potential for 2 days once up and running
Added 6 hours ago
ST
Construction Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
As part of this project, we are currently looking for a Construction Coordinator to join our team.
Added 6 hours ago
MO
Transportation Coordinator- Sun-Wed, 1:00pm-11:30pm
Martin-Brower of Canada Co.
Baie-D'Urfé, QC
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…
Added 6 hours ago
BC
Logistics & Transports Coordinator
BEWI Connect
Laval, QC
- Full-time
The role of the logistics & transport coordinator is to coordinate the transport to make sure our recycling material arrives at its destination in a timely matter. Your actions will be to…
Added 6 hours ago
MB
Transportation Coordinator- Sun-Wed, 1:00pm-11:30pm
Martin Brower
Baie-D'Urfé, QC
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…

University of Waterloo

Administrative Coordinator

Waterloo, ON, Canada

$56,494.16 - $70,617.70 · Full-time

Apply on uwaterloo.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Pay: $56,494.16 - $70,617.70
Job type: Full-time
Experience: · Minimum 3-4 years of administrative experience including managing schedules and minute taking.
Posting language: English
Posted: Oct 7, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-02987

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Faculty of Environment - School of Environment, Enterprise and Development - Administration

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:
This posting is for an existing vacancy.

Internal posting expires Friday October 16th at 11:59 PM

Job Description:

Primary Purpose

The Administrative Coordinator plays a central role in supporting the academic, administrative, and operational functions of the School of Environment, Enterprise, and Development (SEED). The Administrative Coordinator collaborates closely with the Administrative Manager, Director, and Undergraduate and Graduate Associate Directors to advance the school’s strategic and academic priorities.

Key Accountabilities

Administrative Support:

· Consults and collaborates daily with the Administrative Manager providing a positive and initiative-taking approach to administrative systems and evolving procedural requirements.

· Provides administrative support to the Administrative Manager and Director, including preparation of documents and coordination for Academic Program Cyclical Reviews and external site visits.

· Manages the annual administrative calendar of activities and advises School members on schedules, deadlines, and documents to be submitted to the Director.

· Manage confidential voting processes for selection of members to the school’s elected committees to report to the Director.

· Provides support and assistance to new faculty, sessional instructors, postdocs, and visitors as required.

· Ensures the smooth operation of the committees (STPC, SACA, T&P), serving as a resource and liaison to committees.

· Prepares contracts for adjunct and cross-appointments.

· Prepares and maintains minutes and agendas for School meetings and retreats; follows up on relevant business as required.

· As School Health and Safety Manager, they are the liaison to the Safety Office to facilitate and advise on establishing the healthiest and safest work and educational environment attainable ensuring all mandatory safety training records for all faculty, staff, and graduate students are up to date in accordance with UW and Faculty policies and procedures.

· Develops and maintains a comprehensive procedures manual for the role.

Faculty appointments, annual review and tenure and promotion:

· Assists with faculty recruiting procedures in partnership with the Administrative Manager, the Director, and the Executive Committee.

· Receives and processes all faculty position applications; creates candidate files and monitors file progress and completeness; acknowledges applicants, contacts referees.

· Organizes applicant interview schedules and agendas with Director and Committee.

· Arranges travel, accommodation plans, agenda, immigration paperwork, and completion of reimbursement claims.

· Works with the Director to organize and prepare a draft of the UARC report.

· In consultation with the Director, develops, distributes, and collects all documents related to the annual faculty activity report process.

· Supports and ensures the School Tenure and Promotion Committee (STPC) follows UW policies and procedures.

· Prepares tenure and promotion packages consistent with university requirements; collaborates with the Director in preparing briefs as required for STPC review; submits formal documents to the Dean’s office.

General Duties:

· Actively maintains the school website and school communications.

· Completes and authorizes all key permits for SEED graduate space, monitors usage and the re-call process.

· Acts as primary contact for the scheduling of rooms and equipment.

· Manages all aspects of course and exam scheduling, including timetables, course coordination, cross listing, exam planning, syllabus administration, and distribution of course materials.

· Acts as the principal communications liaison with Plant Operations, assigned external contractors; also coordinates purchases from suppliers.

· Provides administrative support for graduate and undergraduate programs including graduate admissions and undergraduate student advising, during peak periods and backup during staff absences.

· Coordinates arrangements for School visitors and processes reimbursement claims as required.

· Provides administrative coordination and logistical support for the school’s outreach and

recruitment activities, ensuring smooth execution of events, communications, and

engagement initiatives.

· Assists the Administrative Manager with the Social Committee, organizes special events, and maintains event financial management.

· Maintains School UW Purchasing Card.

· Administers visitor-parking permits.

· Performs other duties and assists with special projects as assigned.

*All employees of the University are expected to follow University and departmental health and safety policy, procedures and work practices at all times. Employees are also responsible for the completion of all health and safety training, as assigned. Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.

Required Qualifications

Education

· Undergraduate degree or equivalent combination of education and experience.

Experience

· Minimum 3-4 years of administrative experience including managing schedules and minute taking.

· Intermediate experience with Microsoft Suite, SharePoint, Web management, and UW Infoslem Scheduling system (an asset)

Knowledge/Skills/Abilities

· Excellent knowledge of and demonstrates experience interrupting UW policies and procedures

· Well-developed analytical, customer service, and communication skills (oral and written).

· Demonstrated discretion and respect for confidential information and processes.

· Strong interpersonal skills with the ability to interact in a positive and supportive manner.

· Aptitude for attention to detail and accuracy are essential.

· Proven capacity to work independently with minimal supervision and collaboratively in a fast paced environment with shifting priorities.

· Demonstrated high level of organization and ability to manage high volumes of activity and change.

· Demonstrated ability to take initiative with a commitment to process improvement.

· Demonstrated ability to problem solve.·

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

Apply on uwaterloo.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Coordinator supports the academic, administrative, and operational functions of the School of Environment, Enterprise, and Development. Key duties include managing faculty recruitment processes, coordinating committee meetings, and overseeing administrative calendars and communications.

Requirements

Candidates must possess an undergraduate degree or an equivalent combination of education and experience. A minimum of 3-4 years of administrative experience with proficiency in Microsoft Suite and scheduling systems is required.

Skills

Administrative support
Scheduling
Minute taking
Communication skills
Customer service
Analytical skills
Microsoft Suite
SharePoint
Web management
Process improvement
Problem solving
Organizational skills
Confidentiality
Health and safety compliance

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
University of Waterloo
Faculty of Environment
Academic support
Faculty recruitment
Tenure and promotion
Health and safety
Scheduling
Microsoft Suite
SharePoint
Web management
Administrative systems
Committee support
Graduate programs
Undergraduate advising
Event coordination
Purchasing
Policy compliance
Data management
Communication liaison

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Work requirements

Jobs in Canada