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Added 7 hours ago
GC
Talent Acquisition & HR Manager
Game Companies
Toronto, ON
- Full-time
This is a hybrid role based in Toronto, with an expectation of working from our Queens Quay West office four days per week · Ability to work from our downtown Toronto office 4 days per week
Added 8 hours ago
TU
Research Associate
The University of British Columbia
Kelowna, BC
- Full-time
Added 9 hours ago
TS
TDS Operations Analyst III
TD Securities
Toronto, ON
- Full-time
Corporate Lending Operations Within TD Securities Global Operations Supports Lending And Administrative Activities For TD Securities Corporate Clients. Our Teams Partner Across The Business…
Added 9 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 9 hours ago
S
Patient Care Manager - B4 Neurovascular Unit - Temporary Full-Time - 2026-19296 (2026-19296)
Sunnybrook
Toronto, ON
- Full-time
Sunnybrook is seeking a Patient Care Manager (PCM) for its Neurovascular Unit (NVU) (B4), reporting to the Operations Director. This is a 27 bed unit which includes specialized stroke Level…
Added 9 hours ago
WV
Prospect Development Analyst, Philanthropy Operations
World Vision Canada
Mississauga, ON
- Full-time
Prospect Development Manager, Philanthropy Operations
Added 9 hours ago
C
IT Operations Support Engineer
CanDeal
Toronto, ON
- Full-time
Reporting to the Senior Manager of Technology Operation and a part of the TOMS (Technical Operations Management and Support) team, the IT Operations Support Engineer ensures the continual…
Added 10 hours ago
DG
Manager, Quality & Integrated Management Systems
Dexterra Group
Mississauga, ON
- Full-time
We're looking for our next Manager, Quality & Integrated Management Systems, to help Dexterra strengthen and continually improve our enterprise approach to quality, compliance and…
Added 10 hours ago
J&
Gestionnaire principal(e), Affaires Gouvernementales Provinciales - Senior Manager Provincial Government Affairs (Quebec)
Johnson & Johnson Innovative Medicine
Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
Added 11 hours ago
Internal - Manager of Quality, Client Safety and Professional Practice
Canadian Mental Health Association Lambton Kent
Sarnia, ON
Manager of Quality, Client Safety and Professional Practice
Added 11 hours ago
IE
Sr. Manager, Tax Audit & Risk
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Senior Manager will serve as a key point of coordination between tax authorities, external auditors, advisors, and internal stakeholders to ensure tax matters are managed effectively…
Added 11 hours ago
T
TDS Operations Analyst III
TD
Toronto, ON
- Full-time
Corporate Lending Operations within TD Securities Global Operations supports lending and administrative activities for TD Securities corporate clients. Our teams partner across the business…
Added 12 hours ago
Manager, Compensation Governance and Compliance - Global HR
Scotiabank
Toronto, ON
The Manager contributes to the overall success of the governance and compliance of compensation for the Bank globally, ensuring specific individual goals, plans, and initiatives are…
Added 12 hours ago
PG
Manager - Risk, Compliance & Internal Audit
Perseus Group, Constellation Software
Toronto, ON
- Full-time
…throughout the world. We work with our companies to improve operations, grow through organic initiatives, and acquire businesses that can strengthen market positioning. Perseus is a…
Added 12 hours ago
UO
Research Associate
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- Full-time
Added 12 hours ago
Manager, Regulatory, Pacific Link
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Manager, Regulatory Execution, Pacific Link. In this position, you will play…
Added 13 hours ago
Senior Manager, Global Compliance Quality Assurance
Scotiabank
Toronto, ON
…criteria, testing procedures, timelines, resources, and clear, evidence-based…
Added 13 hours ago
Program Investigator
The Government of Nova Scotia
Halifax, NS
As the Program Investigator you will Report to the Manager, Investigations & Compliance at IPG. The Program Investigator is a critical role in the office to ensure the long-term success of…
Added 13 hours ago
WO
Occupational Therapist - WSIB Specialty Clinics
William Osler Health System
Brampton, ON
- Full-time
Reporting to the Clinical Services Manager for the WSIB Specialized care program and working in collaboration with the multidisciplinary team, the successful candidate will support the…
Added 14 hours ago
WO
Occupational Therapist - WSIB Specialty Clinics
William Osler Health System
Brampton, ON
- Full-time
Reporting to the Clinical Services Manager for the WSIB Specialized care program and working in collaboration with the multidisciplinary team, the successful candidate will support the…
Added 14 hours ago
WO
Occupational Therapist - WSIB Specialty Clinics
William Osler Health System
Brampton, ON
- Full-time
Reporting to the Clinical Services Manager for the WSIB Specialized care program and working in collaboration with the multidisciplinary team, the successful candidate will support the…
Added 14 hours ago
VC
Senior Manager of Housing and Shelters
Victoria Cool Aid Society
Victoria, BC
- Contract
Reporting to the Director, Housing and Shelters, the Senior Manager provides leadership and direction to the housing and shelter managers in support of the day-to-day operations in line…
Added 14 hours ago
TH
Registered Nurse |Part-Time| CVH | 2C General Medicine
Trillium Health Partners
ON · ON, Canada
- Part-time
Reporting to a Clinical Manager, the ideal candidate will be focused on providing excellent patient centered care in a dynamic environment where he/she will be given the opportunity to…
Added 15 hours ago
D
Manager, Quality & Integrated Management Systems
Dexterra
Mississauga, ON
- $80,000 to $100,000 CAD / year
- Full-time
We're looking for our next Manager, Quality & Integrated Management Systems, to help Dexterra strengthen and continually improve our enterprise approach to quality, compliance and…
Added 15 hours ago
T
Manager, Privacy Program Governance and Operations (5684)
TD
Toronto, ON
- Full-time
Co-ordinate and/or contribute to audits, regulatory exams, and inquiries by gathering evidence, drafting responses, supporting remediation planning, and strengthening preventive controls.

University of Waterloo

Administrative Manager

Waterloo, ON, Canada
Mathematics & Computer, Canada

$67,688.63 - $84,610.79 · Full-time

Apply on uwaterloo.wd3.myworkdayjobs.com About employer

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Job details

Pay: $67,688.63 - $84,610.79
Job type: Full-time
Posting language: English
Posted: Nov 11, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03917

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Faculty of Mathematics - Dean of Mathematics Office - Women in Math

Hiring Range:

$67,688.63 - $84,610.79

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is November 19, 2026 at 11:59PM

Job Description:

Primary Purpose

Reporting to the Associate Dean (AD), Equity, Diversity, Inclusion & Student Empowerment (EDI&SE), the Administrative Manager (AM) is responsible for the oversight and management of all administrative, financial and human resource and operational functions of the EDI&SE Office. The AM also leads the office’s outreach strategy and related projects and serves as a key liaison between the office and the Faculty of Mathematics community, building strong and collaborative relationships with internal and external stakeholders, and ensuring the EDI&SE strategic priorities and objectives are aligned and met.

Key Accountabilities

Strategic Support

Supports the AD in overseeing administrative operations of the EDI&SE Office and advancing the office’s internal and external relationships

Fosters and maintains positive working relationship within the office and across the Faculty of Mathematics

Acts as a primary resource to university partners such as the Office of Equity, Diversity, Inclusion & Anti-Racism, Office of Indigenous Relations, Human Resources, Safety Office, Finance, Information Systems & Technology (IST), Procurement and Contact Services, Central Stores, and Plant Operations

Provides confidential and strategic information, advice, and counsel to the AD, identifying urgent EDI&SE-related issues that require immediate attention, facilitating resolutions or escalating issues where necessary

Maintains a strong knowledge base of university policies, procedures and guidelines, resources, and services, developing and fostering strong and collaborative working relationships with senior leadership and administration of the Faculty of Mathematics, serving as a resource to consult and advise on internal and external information

Administrative Leadership

Provides leadership and direction to administrative staff within the EDI&SE Office, fostering a welcoming work environment, establishing performance goals, driving team priorities, and ensuring effective communication across the office

Supervises the Administrative Coordinator and manages recruitment and training of contract staff and co-op students within the office

Provides administrative support in organizing and scheduling meetings with internal and external stakeholders, ensuring prioritization based on urgency and strategic importance

Contributes to the EDI&SE Office risk report

Prepares annual progress reports for the EDI&SE Office, ensuring accurate and timely reporting of key initiatives and outcomes

Human Resources Administration

Provides confidential and strategic advice and problem-solving support to the AD regarding the recruitment, hiring and retention of staff members

Provides consultation on all HR issues related to staff, including the interpretation of university policies, procedures, guidelines, and employment standards, ensuring adherence and compliance within the office

Serves as a liaison to Human Resources regarding all EDI&SE Office staffing and human resource support

Oversees the development of staff position descriptions and reclassification requests, ensuring that the requests and changes align well within the office

Delegate for the AD’s hiring and staff recordkeeping including staff training compliance

Conducts annual staff performance reviews for reporting positions and works with the AD to assist with the yearly salary increase process

Oversees the payroll process for ongoing and temporary employees, ensuring payroll activations and terminations and processed

Maintains personnel files for staff in accordance with university policies

Financial Management

Oversees, reviews, and provides strategic insight and advice for the annual operating budget submission for the EDI&SE Office

Ensures the day-to-day financial activities of the office are carried out according to best practices and comply with university policy and procedure

Supports the AD by managing internal controls, monitoring accounts, and investigating over expenditures or irregularities

Reviews the EDI&SE Office financial position with the AD on a regular basis, providing advice and direction regarding in-year reallocations and adjustments

Manages internal awards, grants, one-time payments, honorariums, sponsorship expenses, casual staff and work placement payments and special project funding

Reconciles monthly accounts including P-card

Processes travel and expense claims for visitors of the EDI&SE Office

Completes and submits EDI&SE initiatives-related expenses claims and ensures compliances with financial procedures

Outreach & Engagement

Under the direction of the AD, develops an EDI&SE outreach and engagement strategy to support the office’s goals and objectives

Leads and/or supports the identification and creation of EDI&SE initiatives and programs that contribute to a culture of equity, diversity and inclusion in the Faculty of Mathematics and that reflect a unified vision and voice for all units within the portfolio.

Collaborates and builds partnerships with relevant stakeholders, including staff, faculty, students, and community members

Oversees the management of volunteers engaging in EDI&SE initiatives in the Faculty of Mathematics

Makes presentations and employs other communication tools to raise awareness of the EDI&SE Office and its initiatives

Project Management

Creates EDI&SE project plans, deliverables, and milestones for monitoring projects

Advances and executes the strategic direction set by the AD, in collaboration with various stakeholders, based on an understanding of best practices in EDI&SE issues

Employs project management approaches to ensure that equity strategies, events and initiatives are effectively and efficiently managed, including monitoring of information, logistics and progress, and reporting on project deliverables

Develop key communications, reports, presentations, and other project documents as required

Monitors assigned project schedules and timelines and account for timely completion of objectives and key results

Identify and manage risks associated with projects that might jeopardize the success of the methods and/or outcomes

Develop a strategy and methods for the collection and application of self-identification data.

Collect and analyze equity related data to make evidence-based recommendations

Determine key indicators of success; manage internal and external reporting requirements

Required Qualifications

Education

Postsecondary education or suitable combination of education and experience including several years of increasing responsibilities and administrative experience and leadership

Additional education or training in human resources administration is an asset

Experience

Considerable administrative experience (5-7 years) implementing innovative administrative processes with the ability to provide strategic, administrative, and operational management at a senior level in a large institution or corporation

Experience with process and project development with an eye to continuous improvement after implementation

Strong organizational and analytical skills in the gathering and manipulation of data

Experience developing, monitoring, and managing large and complex budgets; ability to synthesize and organize financial information; analytical skills

Ability to quickly assimilate information, analyze data and be able to provide advice, guidance and make sound decisions

Experience and demonstrated ability to build partnerships, collaboration, trust, and consult meaningfully with historically excluded, marginalized and racialized groups

Sound judgement, confidentiality and diplomacy are essential

Knowledge/Skills/Abilities

Must demonstrate outstanding leadership and management skills and be an accomplished problem solver, demonstrating the ability to make independent decisions

Advanced knowledge and experience interpreting university policies, procedures, and guidelines

Strong project management skills and demonstrated ability to manage many matters, conflicting priorities and competing deadlines

Outstanding organizational, analytical, and problem-solving skills, exceptional time-management skills and meticulous attention to detail

Excellent interpersonal skills are required, including outstanding verbal and written communication skills and a proven record of demonstrated tact, judgement, and diplomacy

Demonstrated competency and ability to take initiative, work independently and follow through on work assignments within tight timeframes

Strong financial reporting skills including budget development and allocation with demonstrated ability to successful operate in a multi-stakeholder and complex environment

Proven ability to build strong relationships and influence individuals at all levels of an organization, as well as external constituents. Collaborative team player comfortable executing and taking constructive input from multiple sources

High ethical standards with a strong commitment to maintain confidentiality and treat sensitive information with discretion

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

Apply on uwaterloo.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Manager oversees the administrative, financial, and human resource operations of the EDI&SE Office. They also lead outreach strategies and serve as a key liaison between the office and the Faculty of Mathematics community.

Requirements

Candidates must have 5-7 years of significant administrative experience in a large institution, including expertise in budget management and project development. A postsecondary education is required, with additional training in human resources considered an asset.

Skills

Administrative management
Financial management
Human resources administration
Project management
Strategic planning
Budgeting
Data analysis
Leadership
Stakeholder management
Policy interpretation
Communication
Problem solving
Time management
Equity and diversity strategy
Reporting
Relationship building

Visa sponsorship

Not detected in the job text

Keywords

Administrative Manager
University of Waterloo
Faculty of Mathematics
Equity Diversity Inclusion
Human Resources
Financial Management
Budgeting
Project Management
Strategic Support
Operations Management
Stakeholder Engagement
Policy Compliance
Data Analysis
Performance Reviews
Payroll
Outreach Strategy
Higher Education
Leadership
Reporting
Risk Management

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Jobs in Canada