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Added 12 mins ago
LC
Senior Specialist, Beauty Operations - Contract
Loblaw Companies Limited
Toronto, ON
- Full-time
Through store visits and other forms of communication, the incumbent will support sales growth, customer service and overall business building through various tactics. They will:
Added 12 mins ago
C
Part-Time Manager
Claire's
Nanaimo, BC
- $18 to $19 USD / hour
- Part-time
Team Collaboration: Support your Store Manager by motivating the team, sharing sales tips, and creating a positive, high-energy vibe that customers (and coworkers) love.
Added 12 mins ago
AC
Concessions Manager
Aramark Canada
Halifax, NS
- Full-time
WHO YOU ARE: As a Concessions Manager, you will oversee concessions operations on the concourse to support all events at the arena. You will report to the Concessions Director, while…
Added 12 mins ago
AJ
Research / Lab Assistant (80%) in Vivo Systems Neuroscience and Neurodegeneration
Athena's Journey
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Perform and support experimental procedures in mice, including stereotaxic surgeries, behavioural training and testing and chronic in vivo electrophysiological recordings
Added 12 mins ago
C
Assistant Store Manager
Claire's
Kelowna, BC
- $22 to $24 USD / hour
- Full-time
Team Support & Sales Coaching: Work alongside your Store Manager to train and motivate team members in achieving sales goals and delivering top-notch customer service.
Added 12 mins ago
Assitant project manager - Building
Pomerleau
Montreal, QC
Assist the project team with your keen eye for detail in providing project coordination and administrative support.
Added 12 mins ago
LC
Grocery Clerk Part Time Night
Loblaw Companies Limited
Delta, BC
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 12 mins ago
LC
Grocery Clerk Part Time Day
Loblaw Companies Limited
Kingston, NS
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 12 mins ago
LC
Service Clerk Part Time Day
Loblaw Companies Limited
Guelph, ON
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 27 mins ago
NF
Client Service Associate
Northbridge Financial
Mississauga, ON
- Full-time
- Other
…provide excellent customer service to our clients as well as support in the day to day running of our CIS book of…
Added 41 mins ago
A
Corporate Actions Administrator
Aviso
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
Application of strong analytical and problem solving skills with attention to detail
Added 41 mins ago
VH
Personal Support Worker - Scarborough
VHA Home HealthCare
Toronto, ON · Scarborough, ON
- Full-time
Our PSWs are responsible for providing assistance with personal care, socialization, and emotional support, as well as other related health services to diverse client groups (includes…
Added 41 mins ago
NF
Bakery InStore Clerk Part Time Day
No Frills
The Pas, MB
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 41 mins ago
MC
Senior Enterprise Information Data Architect (35902)
Myticas Consulting
Canada
- Contract
This is not a website, application or infrastructure architecture role. The focus is enterprise information and data architecture.
Added 41 mins ago
MC
Platform Engineer - Azure (35991)
Myticas Consulting
Canada
- Contract
…requirements. Work collaboratively with architects, delivery leads, and application teams to deploy infrastructure, support integrations, resolve issues, and document completed…
Added 41 mins ago
NF
Baker Part Time Day
No Frills
AB · Edmonton, AB
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 41 mins ago
C
Part-Time Manager
Claire's
Windsor, ON
- $18 USD / hour
- Part-time
Team Collaboration: Support your Store Manager by motivating the team, sharing sales tips, and creating a positive, high-energy vibe that customers (and coworkers) love.
Added 41 mins ago
AS
Applied Scientist, Amazon Canada Technology, Amazon Canada
Amazon Science
Vancouver, BC
- Full-time
3+ years of building models for business application experience
Added 41 mins ago
C
Part-Time Manager
Claire's
Kitchener, ON
- $18 USD / hour
- Part-time
Team Collaboration: Support your Store Manager by motivating the team, sharing sales tips, and creating a positive, high-energy vibe that customers (and coworkers) love.
Added 41 mins ago
P
Épicerie Commis temps partiel nuit
Provigo
Kirkland, QC
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 41 mins ago
MC
Senior Cybersecurity Test Engineer (35651)
Myticas Consulting
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- Contract
Execute application security testing, API security testing, cloud security testing, and infrastructure security assessments.
Added 41 mins ago
MC
Cloud Platform Engineer – Terraform & Database Infrastructure (36050)
Myticas Consulting
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…cloud networking, managed database infrastructure and Python to support enterprise cloud platforms and application…
Added 41 mins ago
MC
Network Engineer (35135)
Myticas Consulting
Ottawa, ON
- Full-time
…strong expertise in customer network service configuration to support the design, implementation, and optimization of network services. In this role, you will contribute to the scalability,…
Added 41 mins ago
MC
DevOps Specialist - Kubernetes (35700)
Myticas Consulting
Ottawa, ON
- Full-time
Implement and maintain CI/CD pipelines to support automated application deployment and infrastructure changes
Added 41 mins ago
MC
Technical Consultant III (35732)
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Support integrations with enterprise systems including core banking, billing, CRM, servicing, payments, reporting, data platforms, and downstream financial systems.

University of Waterloo

Catering and Event Coordinator

Waterloo, ON, Canada

$51,306.48 - $64,133.10 · Full-time

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Job details

Pay: $51,306.48 - $64,133.10
Job type: Full-time
Experience: · Minimum 2 years’ experience in an administrative role.
Posting language: English
Posted: Sep 23, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-02841

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Temporary

Department:

Food Services - Employee Relations

Hiring Range:

$51,306.48 - $64,133.10

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is Thursday October 1st, 2026, at 11:59PM.

Term 18 Months

Job Description:

Primary Purpose

The primary purpose of this position is to provide comprehensive administrative support to the Catering and Event Services team, ensuring the seamless execution of events and exceptional service delivery. This role involves managing customer contracts, overseeing event logistics, and serving as the first point of contact for clients and visitors. By fostering strong relationships, maintaining organized records, and actively participating in continuous improvement initiatives, the incumbent contributes to the overall success and growth of the department while enhancing customer satisfaction.

Key Accountabilities

Administrative & Finance Support

· Prepare and manage customer contracts for deliveries and full-service events, ensuring all necessary applications and permits are obtained for both internal and external clients.

· Collaborate with the Catering and Event Services Sales Manager to generate new business leads and expand the client base.

· Oversee event logistics, including catering and conference requirements for various functions such as luncheons, dinners, receptions, and bar services, ensuring all client needs are met effectively.

· Provide exceptional personalized service to clients by coordinating custom items, such as centerpieces and rentals, tailored to specific event requirements.

· Assist the management team by maintaining organized records of contracted business and related information, ensuring accurate and accessible documentation.

· Manage reservations for event spaces, ensuring optimal utilization of facilities.

· Utilize the University of Waterloo systems for the creation, management, and closure of events and bookings, ensuring compliance with institutional procedures.

· Prepare daily bank deposits and invoices in accordance with departmental policies and procedures.

· Prepare and reconcile financial documentation for final invoice submission, ensuring accuracy and compliance.

· Adhere to cash handling procedures, including daily cash reconciliation, bank deposits, preparation of cash floats/change funds, and submission of required reports to the administrative office.

· Maintain comprehensive and organized records of contracted business and related information, facilitating clarity and accessibility for the management team.

Sales & Growth Initiatives

· Actively seek opportunities to increase sales by identifying and pursuing new business leads through networking, referrals, and targeted marketing efforts.

· Foster strong relationships with current and potential clients through personalized follow-ups and consultations to understand their needs and offer tailored solutions that enhance client satisfaction and loyalty.

· Working with the Culinary team to accommodate requests on a one-off basis as per client’s requests/requirements

· Organize and lead the team that will execute the event in accordance with the systems and procedures set in place by the Area Manager, Operations Manager, and Sales Manager

Reception Duties

· Serve as the primary point of contact for guests, employing proactive problem-solving skills to enhance customer satisfaction in a dynamic environment.

Promote the Catering and Conference Services menu to both potential and existing clients, effectively highlighting offerings and addressing inquiries.

Manage daily communications, including incoming mail, phone calls, online orders, and various requests, ensuring timely distribution and prompt responses.

Receive, sort, and distribute incoming mail for the department, maintaining an organized workflow.

Assist in the maintenance and inventory of office supplies and equipment, ensuring availability and optimal functionality

Other

· Participate in continuous improvement initiatives by identifying opportunities to streamline processes and enhance service delivery.

Provide operational support during peak event periods to ensure seamless execution and maximize customer satisfaction.

Undertake additional projects and responsibilities related to Food Service administration as assigned by management, demonstrating flexibility and adaptability in meeting departmental needs.

· Other duties as assigned.

Required Qualifications

Education

· Completion of a post-secondary program or combination of education and experience.

Experience

· Minimum 2 years’ experience in an administrative role.

· Previous experience with data entry and cash handling would be an asset.

· Experience in a sales environment is an asset

Knowledge/Skills/Abilities

· Must be detail orientated and have accurate keying skills in a busy office environment with frequent interruptions and distractions.

· Possess excellent customer service skills with a high degree of professionalism and courtesy.

· Demonstrated ability to take initiative and work independently and in a team setting.

· Excellent communication (written and verbal), organizational and interpersonal skills are required.

· Must be proficient with Windows, Microsoft Excel, Word, Internet and Email.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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More about this job

Responsibilities

The role provides comprehensive administrative support to the Catering and Event Services team, including managing contracts, logistics, and client relations. The incumbent also oversees daily financial tasks, reception duties, and contributes to sales growth initiatives.

Requirements

Candidates must have completed a post-secondary program and possess at least two years of administrative experience. Proficiency in Microsoft Office, strong organizational skills, and the ability to work in a fast-paced environment are required.

Skills

Administrative support
Event logistics
Customer service
Contract management
Data entry
Cash handling
Sales
Microsoft Excel
Microsoft Word
Communication
Organizational skills
Problem-solving
Interpersonal skills
Inventory management
Financial documentation

Visa sponsorship

Not detected in the job text

Keywords

Catering
Event coordination
Administrative support
University of Waterloo
Contract management
Event logistics
Customer service
Sales
Cash handling
Financial reconciliation
Microsoft Office
Inventory management
Reception
Continuous improvement
Food services

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