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Added 8 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 8 mins ago
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 8 mins ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 8 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 8 mins ago
AE
Communications Coordinator
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Reporting to the Communications Manager, you will be part of the Communications Department. Working closely with local operational leadership, Human Resources, Community Relations and…
Added 24 mins ago
Trades Client Services Assistant - ACTION Project
Okanagan College
Kelowna, BC
Under the general supervision of the Manager, Trades Programs, and in collaboration with the Trades Program Coordinator, Action Project (“Project Coordinator), the Trades Client Services…
Added 24 mins ago
CE
Coordinator, Events and Activations
Calgary Economic Development
Calgary, AB
- Full-time
As a part of Calgary Economic Development’s Brand, Marketing & Activations team , the Coordinator, Events & Activations works with internal clients, external vendors and the marketing and…
Added 24 mins ago
UO
Associate Director, Facilities Planning
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
The Associate Director, Facilities Planning manages and leads staff and consultants, and coordinates funds and time required for the planning and programming of the University's academic…
Added 53 mins ago
PS
Operations Coordinator
Precision Specialized Inc.
Burford, ON
- Full-time
We're looking for an Operations Coordinator who thrives in a fast-paced environment, enjoys solving problems, and wants to build a long-term career in transportation and logistics. This is…
Added 53 mins ago
MD
HR Business Partner and Background Coordinator - Human Resources Specialist 1
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: HR Business Partner and Background Coordinator
Added 53 mins ago
TU
Associate Director, Facilities Planning
The University of British Columbia
Kelowna, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
The Associate Director, Facilities Planning manages and leads staff and consultants, and coordinates funds and time required for the planning and programming of the University's academic…
Added 1 hour ago
MD
Postsecondary Pathway Coordinator - OHE Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Get Ready/GEAR UP Postsecondary Pathways Coordinator
Added 1 hour ago
Sales Support Coordinator
Enercare
Toronto, ON
…sales conversion targets, call quality, average call handle time, service level and speed of answer requirements, tech lead…
Added 1 hour ago
CT
Security Coordinator
Canadian Tire Corporation
Brampton, ON · AJ Billes Distribution Centre [AJBDC]
- Full-time
…retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible…
Added 1 hour ago
E
Coordinator, Project Delivery
EPCOR
AB · Edmonton, Alberta
- Full-time
The Coordinator, Project Delivery is accountable for coordinating the completion of Energy Services projects, which includes supporting change management, communications and process changes…
Added 1 hour ago
EC
Bilingual Customer Service Representative
Experis Canada
Canada
- Contract
As a Care Coordinator, you will be a part of the team which works in tandem with our clinical team to complete administrative tasks and follow-ups to provide comprehensive patient care.
Added 2 hours ago
AN
Youth Development & Program Coordinator
Albion Neighbourhood Services
Toronto, ON
- Full-time
Experience supervising or leading part-time staff, youth workers, or volunteers.
Added 2 hours ago
E
Business/Admin Coordinator
EXP
Brampton, ON
- Full-time
…ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of…
Added 3 hours ago
IG
Training Architect
Infotree Global Solutions
Longueuil, QC
- Contract
Ability to work independently and as part of a Training Coordinator
Added 3 hours ago
FS
Vice-President, Advocacy & College Affairs
Fanshawe Student Union
London, ON
- Part-time
External candidates applying to an FSU job opportunity for the first time, will need to create an account as part of the application process.
Added 6 hours ago
UT
Project Data Management Coordinator- #26-23057
US Tech Solutions
Montreal, QC
- $65 to $70 USD / hour
- Contract
…high-quality document management and control throughout the Project lifecycle. The role will support dispersed teams across multiple time zones and geographies as part of a central function…
Added 10 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Reporting to the Executive Advisor in the Assistant Deputy Minister’s Office, the Priority Issues Coordinator is a central liaison across the Water and Circular Economy Division. The…
Added 12 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 12 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 12 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…

University of Waterloo

Events Coordinator

Waterloo, ON, Canada
William M. Tatham Centre, Canada

$56,494.16 - $70,617.70 · Full-time

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Job details

Pay: $56,494.16 - $70,617.70
Job type: Full-time
Experience: 1-2 years of experience in an events, operations, marketing, communications, or customer service.
Posting language: English
Posted: Sep 29, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-01965

Time Type:

Full time

Employee Group:

Staff

Job Category:

Event Management

Employment Type:

Temporary

Department:

Co-operative and Experiential Education - Co-op Services I

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is August 27, 2026 at 11:59PM.

Term: 2 years

This position is being offered as a Secondment or contract opportunity.

Job Description:

Primary Purpose

The Events Coordinator is the primary point of contact for the Employer Information Sessions (EIS) portfolio, and is responsible for the planning, coordination, implementation, and evaluation of all sessions, both in person and virtual. The Events Coordinator works closely with employers and their respective Service Team members in CEE to ensure their information session is a successful complement to their recruiting strategy and supports their need to recruit and retain talent with the right competencies to navigate the future of work in an emerging, complex global workforce. The Events Coordinator leverages their knowledge of brand exposure opportunities and their relationships with CEE Service Team members to support stakeholders and create co-op opportunities. The Events Coordinator performs their duties with a high level of organization, communication, and transparency with all relevant stakeholders and CEE staff.

Key Accountabilities

Service Delivery

Act as primary contact for employers through the entirety of the Employer Information Session (EIS) process (from pre-registration inquiries to post-event debrief) and supporting their unique recruitment approach.
Evaluate the success of each EIS and provide follow up and debrief information to employers and CEE stakeholders, managing any necessary service recovery with support of the Assistant Service Manager when required.
Builds relationships to further the success of the portfolio with employers, CEE staff and Service Team members, campus partners, and relevant stakeholders both internal and external to the University of Waterloo.
Advise stakeholders on optimizing the brand exposure opportunities available to them, potentially converting event requests to a fee-based service.
Informs Assistant Service Manager and other relevant service team members (Account Manager, Account Coordinator, Business Developer) of event outcomes, trends, and past/future events when needed.
Delivers service to clearly defined and targeted standards (i.e. response time, quality of communications, etc.) and in accordance to the University’s Service Promise, Values and Equity, Diversity, and Inclusion.

Stakeholder & Event Support

Maintain accurate records of employer communications, event documentation, and termly registration and employer related information to support successful events and service team inquiries. Includes completing a comprehensive post event debrief.
Assess each registration form for accuracy and validity of the information submitted, advise stakeholders of the optimal brand exposure opportunity that aligns with their recruitment strategy.
Assist employers throughout the registration and scheduling of an information session, advising on academic cluster targets and timing of event to mitigate attendance risks and ensure equitable student access and that there are no concurrent events.
Support employers with training, troubleshooting, and support of system and audio-visual equipment both in advance of and during an EIS (for both in person and virtual).
Contribute to employer satisfaction and retention by advising employers on student recruitment event best practices and support employer on campus visits when required.
Ensure processes supporting the promotion of each event are consistent and equitable and align to the defined promotional guidelines.
Develop and maintain up to date knowledge base of employer trends, related to networking events to assist employers with aligning an event as a complement to their recruiting strategy.
Ensures that Employer Information Sessions adhere to University of Waterloo policies such as branding, health and safety, alcohol consumption, fire capacity etc.
Coordinates with employers and internal/externals campus contacts to manage the delivery, distribution, and return of information session promotional materials.
In partnership with the Assistant Service Manager, ensures the preparation of vital termly communications and registration form and website updates, acting as Subject Matter Expert when liaising these updates to CEE Business Services.

Training, Mentorship & Continuous Improvement

Supports Assistant Service Manager with recruitment of new team members including co-op students, by participating in interview selection and/or interviewing.
Mentors co-op student(s) in partnership with Assistant Service Manager, including providing regular feedback, leading one-to-one meetings, and assisting with the completion of the student performance evaluation.
Trains new team members and supports them with learning the intricacies of the role, including event facilitation, promotional activities, venue specific knowledge and policies.
Subject Matter Expert on Employer Information Session policies, procedures, campus partners and industry trends; may participate in working groups across CEE providing valuable insight and feedback from an EIS perspective.
Actively contributes and recommends areas of opportunity for continuous improvement by supporting initiatives, other projects, and participating in meetings to better serve our stakeholders.
Executes temporary, additional work for a limited time within or outside the direct scope of role, to support Co-op Services unit or other units within CEE.

Required Qualifications

Education

Completion of post-secondary education required; university undergraduate degree preferred.
Equivalent combination of education and/or experience will be considered.

Experience

1-2 years of experience in an events, operations, marketing, communications, or customer service.
Experience in an administrative support role in a fast-paced environment.
Experience with a customer administration/database system, Customer Relationship Management (CRM) system, or administration system (i.e., WaterlooWorks) strongly preferred.
Experience with unified communication platforms strongly preferred.
Knowledge of employment processes, co-op programs, policies and guidelines preferred.
Experience with Microsoft Office suite.
Experience in a mentorship role an asset.

Knowledge/Skills/Abilities

Exceptionally high tolerance for multi-tasking, tight deadlines, balancing multiple projects, and is flexible to changing demands and tolerant of multiple priorities and ambiguity.
Apply critical thinking when assessing a problem, to determine the best course of action and urgency, while using a high degree of intuition and judgment.
Strong interpersonal and communication skills with a proven ability to build relationships and manage strong rapport with internal and external stakeholders as an effective communicator and collaborator.
Works well independently and in a team environment, with the ability to balance and support a team with fluctuating workload demands.
Demonstrated technological agility to adapt to changing and evolving digital platforms to support our service.
Ability to self-assess current skills, with a commitment to lifelong learning and expanding and transferring knowledge and expertise to adapt with evolving business needs in the workplace.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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More about this job

Responsibilities

The Events Coordinator manages the Employer Information Sessions portfolio, overseeing the planning, coordination, and evaluation of both in-person and virtual events. They act as the primary point of contact for employers, ensuring successful recruitment outcomes while maintaining accurate records and providing stakeholder support.

Requirements

Candidates should have post-secondary education and 1-2 years of experience in events, operations, marketing, or customer service. Proficiency in administrative systems, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Event coordination
Customer service
Relationship management
Communication
Multi-tasking
Critical thinking
Project management
Administrative support
CRM systems
Database management
Technical troubleshooting
Mentorship
Stakeholder engagement
Event planning
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Events Coordinator
Employer Information Sessions
Recruitment
Co-operative Education
WaterlooWorks
CRM
Stakeholder Management
Brand Exposure
Event Facilitation
Mentorship
Administrative Support
Project Coordination
University of Waterloo
Service Delivery
Continuous Improvement
Audio-visual support
Data management
Communication
Operations
Marketing

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