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Added 2 mins ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Downtown East Community Church
- Full-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 2 mins ago
TS
Medical Office Assistant
The ScoliClinic
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
As a Client Coordinator (Receptionist), you’ll be one of the first points of contact for clients and their families. You’ll help guide them through their experience with The ScoliClinic,…
Added 2 mins ago
RS
Finance & Administrative Coordinator
Rutke Search
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
…assist in reviewing applications, screening candidates, or scheduling interviews. AI will only support human decision-making and will not be the sole determinant in hiring…
Added 2 mins ago
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Service Coordinator -St. James Volkswagen
AutoCanada
Winnipeg, MB
- $36,000 to $46,000 CAD / year
- Other
As a Service Coordinator in our bustling dealership, you will be the first point of contact for many of our valued customers, playing a crucial role in delivering exceptional service. You…
Added 2 mins ago
PL
Project Coordinator
Premform Ltd.
Toronto, ON
- $57,000 to $60,000 CAD / year
- Full-time
We are seeking an experienced Project Coordinator in our Canadian Buildings Division – Toronto and surrounding areas district. Reporting directly to the Project Manager, this position is…
Added 17 mins ago
RH
Sr. Coordinator, Awareness
Rick Hansen Foundation
Richmond, BC
- Full-time
The Sr. Coordinator, Awareness, will provide administrative, project coordination, and communications support to the Sr. Director, Awareness, helping to coordinate priorities, keep projects…
Added 17 mins ago
EM
RMA Coordinator
Evertz Microsystems Limited
Burlington, ON
- Contract
…the recruitment process, please notify Human Resources upon scheduling your…
Added 17 mins ago
EM
Tradeshow Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
Added 17 mins ago
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Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Nokomis, SK
- Part-time
Job Description: The Clinical Coordinator, under the direction of the Manager, is primarily accountable for the system navigation and coordination of patient flow on the nursing unit. This…
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Workplace Experience Coordinator
HireTalent
Toronto, ON
- Contract
…bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment…
Added 32 mins ago
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Loft Coordinator
Longo's
Aurora, ON
- Full-time
We are looking for a Loft Coordinator who is passionate about food and enjoys working in a fast paced, team environment!
Added 32 mins ago
QM
Coordonnateur de la logistique - matières premières / Logistics Coordinator - Commodities
Quantum Management Services Ltd.
Montreal, QC
- $75,000 to $85,000 CAD / year
- Full-time
Our client, a physical commodities trading firm is seeking a detail-oriented and highly organized Logistics Coordinator to manage the daily scheduling and coordination of truck…
Added 32 mins ago
PI
Information Technology Project Coordinator
PeopleToGo Inc.
Ottawa, ON
- Contract
Our client is currently seeking an experienced IT Project Coordinator to support multiple IT infrastructure initiatives, working closely with Project Managers, technical teams, vendors,…
Added 47 mins ago
YO
Day Camp Coordinator
YMCA of Greater Toronto
Torrance, ON
- Part-time
Plan and schedule Day Camp programs in collaboration with the Day Camp Program Head and coordinate with the Program Coordinator to prevent scheduling and space conflicts.
Added 47 mins ago
CH
Scheduling Coordinator – Calgary (Full-Time)
CBI Home Health
Calgary, AB
- Full-time
Scheduling Coordinator - Care Access Representative - Calgary (Full-Time)
Added 47 mins ago
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Scheduling Coordinator – Mississauga (Full-Time)
CBI Home Health
Mississauga, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Mississauga (Full-Time)
Added 47 mins ago
CH
Scheduling Coordinator – Toronto (North York) (Full-Time)
CBI Home Health
Toronto, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Toronto (North York) (Full-Time)
Added 47 mins ago
CH
Scheduling Coordinator – Peterborough (Full-Time)
CBI Home Health
Peterborough, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Peterborough (Full-Time)
Added 47 mins ago
CH
Scheduling Coordinator – Ottawa (Full-Time)
CBI Home Health
Ottawa, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Ottawa (Full-Time)
Added 47 mins ago
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Scheduling Coordinator – Whitby (Full-Time)
CBI Home Health
Whitby, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Whitby (Full-Time)
Added 47 mins ago
Maintenance Assistant
Amica Senior Lifestyles
Ottawa, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 47 mins ago
Maintenance Assistant
Amica Senior Lifestyles
Ottawa, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 47 mins ago
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Deli Assistant Department Manager - Full Time
Longo's
Milton, ON
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 47 mins ago
NI
Social Media & Marketing Coordinator
NH IR Advisory
Canada
- Part-time
We are looking for a part-time Social Media & Marketing Coordinator to create and manage engaging content across multiple client accounts. Your primary focus will be social media, with…
Added 47 mins ago
E
Customer Order Coordinator
Evertz
Burlington, ON
- Full-time
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…

University of Waterloo

Events Coordinator

Waterloo, ON, Canada
William M. Tatham Centre, Canada

$56,494.16 - $70,617.70 · Full-time

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Job details

Pay: $56,494.16 - $70,617.70
Job type: Full-time
Experience: 1-2 years of experience in an events, operations, marketing, communications, or customer service.
Posting language: English
Posted: Sep 29, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-01965

Time Type:

Full time

Employee Group:

Staff

Job Category:

Event Management

Employment Type:

Temporary

Department:

Co-operative and Experiential Education - Co-op Services I

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is August 27, 2026 at 11:59PM.

Term: 2 years

This position is being offered as a Secondment or contract opportunity.

Job Description:

Primary Purpose

The Events Coordinator is the primary point of contact for the Employer Information Sessions (EIS) portfolio, and is responsible for the planning, coordination, implementation, and evaluation of all sessions, both in person and virtual. The Events Coordinator works closely with employers and their respective Service Team members in CEE to ensure their information session is a successful complement to their recruiting strategy and supports their need to recruit and retain talent with the right competencies to navigate the future of work in an emerging, complex global workforce. The Events Coordinator leverages their knowledge of brand exposure opportunities and their relationships with CEE Service Team members to support stakeholders and create co-op opportunities. The Events Coordinator performs their duties with a high level of organization, communication, and transparency with all relevant stakeholders and CEE staff.

Key Accountabilities

Service Delivery

Act as primary contact for employers through the entirety of the Employer Information Session (EIS) process (from pre-registration inquiries to post-event debrief) and supporting their unique recruitment approach.
Evaluate the success of each EIS and provide follow up and debrief information to employers and CEE stakeholders, managing any necessary service recovery with support of the Assistant Service Manager when required.
Builds relationships to further the success of the portfolio with employers, CEE staff and Service Team members, campus partners, and relevant stakeholders both internal and external to the University of Waterloo.
Advise stakeholders on optimizing the brand exposure opportunities available to them, potentially converting event requests to a fee-based service.
Informs Assistant Service Manager and other relevant service team members (Account Manager, Account Coordinator, Business Developer) of event outcomes, trends, and past/future events when needed.
Delivers service to clearly defined and targeted standards (i.e. response time, quality of communications, etc.) and in accordance to the University’s Service Promise, Values and Equity, Diversity, and Inclusion.

Stakeholder & Event Support

Maintain accurate records of employer communications, event documentation, and termly registration and employer related information to support successful events and service team inquiries. Includes completing a comprehensive post event debrief.
Assess each registration form for accuracy and validity of the information submitted, advise stakeholders of the optimal brand exposure opportunity that aligns with their recruitment strategy.
Assist employers throughout the registration and scheduling of an information session, advising on academic cluster targets and timing of event to mitigate attendance risks and ensure equitable student access and that there are no concurrent events.
Support employers with training, troubleshooting, and support of system and audio-visual equipment both in advance of and during an EIS (for both in person and virtual).
Contribute to employer satisfaction and retention by advising employers on student recruitment event best practices and support employer on campus visits when required.
Ensure processes supporting the promotion of each event are consistent and equitable and align to the defined promotional guidelines.
Develop and maintain up to date knowledge base of employer trends, related to networking events to assist employers with aligning an event as a complement to their recruiting strategy.
Ensures that Employer Information Sessions adhere to University of Waterloo policies such as branding, health and safety, alcohol consumption, fire capacity etc.
Coordinates with employers and internal/externals campus contacts to manage the delivery, distribution, and return of information session promotional materials.
In partnership with the Assistant Service Manager, ensures the preparation of vital termly communications and registration form and website updates, acting as Subject Matter Expert when liaising these updates to CEE Business Services.

Training, Mentorship & Continuous Improvement

Supports Assistant Service Manager with recruitment of new team members including co-op students, by participating in interview selection and/or interviewing.
Mentors co-op student(s) in partnership with Assistant Service Manager, including providing regular feedback, leading one-to-one meetings, and assisting with the completion of the student performance evaluation.
Trains new team members and supports them with learning the intricacies of the role, including event facilitation, promotional activities, venue specific knowledge and policies.
Subject Matter Expert on Employer Information Session policies, procedures, campus partners and industry trends; may participate in working groups across CEE providing valuable insight and feedback from an EIS perspective.
Actively contributes and recommends areas of opportunity for continuous improvement by supporting initiatives, other projects, and participating in meetings to better serve our stakeholders.
Executes temporary, additional work for a limited time within or outside the direct scope of role, to support Co-op Services unit or other units within CEE.

Required Qualifications

Education

Completion of post-secondary education required; university undergraduate degree preferred.
Equivalent combination of education and/or experience will be considered.

Experience

1-2 years of experience in an events, operations, marketing, communications, or customer service.
Experience in an administrative support role in a fast-paced environment.
Experience with a customer administration/database system, Customer Relationship Management (CRM) system, or administration system (i.e., WaterlooWorks) strongly preferred.
Experience with unified communication platforms strongly preferred.
Knowledge of employment processes, co-op programs, policies and guidelines preferred.
Experience with Microsoft Office suite.
Experience in a mentorship role an asset.

Knowledge/Skills/Abilities

Exceptionally high tolerance for multi-tasking, tight deadlines, balancing multiple projects, and is flexible to changing demands and tolerant of multiple priorities and ambiguity.
Apply critical thinking when assessing a problem, to determine the best course of action and urgency, while using a high degree of intuition and judgment.
Strong interpersonal and communication skills with a proven ability to build relationships and manage strong rapport with internal and external stakeholders as an effective communicator and collaborator.
Works well independently and in a team environment, with the ability to balance and support a team with fluctuating workload demands.
Demonstrated technological agility to adapt to changing and evolving digital platforms to support our service.
Ability to self-assess current skills, with a commitment to lifelong learning and expanding and transferring knowledge and expertise to adapt with evolving business needs in the workplace.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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More about this job

Responsibilities

The Events Coordinator manages the Employer Information Sessions portfolio, overseeing the planning, coordination, and evaluation of both in-person and virtual events. They act as the primary point of contact for employers, ensuring successful recruitment outcomes while maintaining accurate records and providing stakeholder support.

Requirements

Candidates should have post-secondary education and 1-2 years of experience in events, operations, marketing, or customer service. Proficiency in administrative systems, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Event coordination
Customer service
Relationship management
Communication
Multi-tasking
Critical thinking
Project management
Administrative support
CRM systems
Database management
Technical troubleshooting
Mentorship
Stakeholder engagement
Event planning
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Events Coordinator
Employer Information Sessions
Recruitment
Co-operative Education
WaterlooWorks
CRM
Stakeholder Management
Brand Exposure
Event Facilitation
Mentorship
Administrative Support
Project Coordination
University of Waterloo
Service Delivery
Continuous Improvement
Audio-visual support
Data management
Communication
Operations
Marketing

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