Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 11 hours ago
HT
Development Engagement Coordinator
Holy Trinity School
Richmond Hill, ON
- Full-time
HTS has an exciting opportunity to join our team as Development and Engagement Coordinator.
Added 18 hours ago
Program Coordinator
Okanagan College
Kelowna, BC
1. The corporate training Program Coordinator is responsible for business development to build the corporate client base, performs needs analysis, opportunity identification and…
Added 19 hours ago
TU
Donor Services Coordinator
Tyndale University
Toronto, ON
- $22,800 to $24,000 CAD / year
- Part-time
The Donor Services Coordinator supports the External Relations department through supporting the donor database; supporting the priorities, strategies, and communication flow process for…
Added 19 hours ago
Recruitment & Engagement Specialist-African NS & Canadian Students
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
…Development Officer for Students of African Descent and the Program Coordinator – African Nova Scotian Youth, to develop a strategic plan to attract and support students of African…
Added 19 hours ago
UO
Partnership Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Director, the Partnership Coordinator provides initial and ongoing support to partnerships between community organizations and U of A courses. They maintain an ongoing…
Added 20 hours ago
Student Advisor/Field Placement Officer
Durham College
Oshawa, ON
…part-time learning, while our community of more than 125,000 alumni is making an impact locally and around the…
Added 21 hours ago
Stewardship Coordinator
University of Toronto
Toronto, ON
Within the Stewardship team, the Stewardship Coordinator provides operational and administrative support for activities related to principal gift implementation, stewardship and donor…
Added 21 hours ago
NA
Prospect Research Coordinator (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
NAIT’s Department of Advancement and Alumni Relations is seeking a Prospect Research Coordinator to join our team in a two-year temporary position, with the possibility of extension. This…
Added 21 hours ago
N(
Prospect Research Coordinator (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
NAIT’s Department of Advancement and Alumni Relations is seeking a Prospect Research Coordinator to join our team in a two-year temporary position, with the possibility of extension. This…
Added 2 days ago
UO
Assistant to the Director
University of Waterloo
Waterloo, ON · Davis Computer Research Centre
- Full-time
…In addition, the incumbent supervises the Customer Service Coordinator and the Administrative Assistant. The position supports communications from the Director’s Office; as well as…
Added 2 days ago
Enrolment Liaison Coordinator
First Nations Technical Institute
Deseronto, ON
The Enrolment and Liaison Coordinator (ELC) is primarily responsible for advising potential learners of program options and pathways at FNTI. The ELC is responsible for building…
Added 2 days ago
Advancement Coordinator, Edwards School of Business
University of Saskatchewan
Saskatoon, SK
The advancement coordinator supports donor development, alumni engagement, and advancement initiatives for the college. This role focuses on sustaining relationships with donors and alumni…
Added 6 days ago
Arts & Science Internship Program Coordinator (term)
University of Toronto
Toronto, ON
Reporting to the Associate Director, Employer Relations & Operations, the Arts & Science Internship Program (ASIP) Coordinator is an integral part of the Employer Relations team and serves…
Added 7 days ago
UO
Information & Outreach Coordinator
University of Alberta
Edmonton, AB
- Full-time
…Communications Partner (MarCom Partner), the Information & Outreach Coordinator works within the Dean’s office to support academic and program areas within the Alberta School of…
Added 9 days ago
UO
Industry Engagement Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
Partner with other Waterloo departments (e.g., Office of Advancement, Office of Research, Alumni Relations, Faculties, Centers and Institutes, School of Planning, etc.) to collaborate and…
Added 9 days ago
UO
Graduate Program Coordinator
University of Waterloo
Waterloo, ON
- Full-time
The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to…
Added 9 days ago
UO
Development Coordinator, UCVM
University of Calgary
Calgary, AB
- Full-time
…of Calgary and its stakeholders, coordinating development, alumni relations, communications, and community…
Added 9 days ago
UO
Development Coordinator, Haskayne School of Business
University of Calgary
Calgary, AB
- Full-time
Haskayne School of Business within VP Development and Alumni is currently seeking a Full-time Regular Development Coordinator.
Added 10 days ago
UO
Digital Content Coordinator
University of Alberta
Edmonton, AB
- Full-time
The Digital Content Coordinator is also responsible for the day-to-day maintenance and editing of top-level University of Alberta pages and pages owned by External Relations. These…
Added 16 days ago
B
Coordinator, Programs and Community Impact
Beedie
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Full-time
Reporting to the VP of Beedie Philanthropies, the Programs and Community Impact Coordinator provides administrative, program, data, event, and community support to Beedie Luminaries and…
Added 20 days ago
HU
Student Career Development Coordinator
Huron University College
London, ON
- Full-time
The Coordinator, Student Career Development serves as the primary point of contact for students seeking career development support and guidance. This role will support students in exploring…
Added 23 days ago
PD
C201 - Program Navigator (Casual)
Phoenix Drug & Alcohol Recovery and Education Society
Surrey, BC
- Full-time
Reports to: Peer Coordinator & Senior Manager MHSU
Added 23 days ago
Indigenous Student Recruitment Officer
Okanagan College
Kelowna, BC
Classification: Support Services Coordinator II
Added 29 days ago
TU
Partnerships, Communications, and Student Engagement Coordinator
The University of British Columbia
Vancouver, BC
- $6,631.67 to $9,533.25 CAD / month
- Full-time
…Forestry and Environment Stewardship, managing numerous complex relations with a wide range of different institutions across Asia. Through the 2+2/3+2 transfer programs, the graduate…
Added 1 month ago
UO
Partnerships, Communications, and Student Engagement Coordinator
University of British Columbia
Vancouver, BC · UBCV | Forest Sciences Centre (FSC)
- $6,631.67 to $9,533.25 CAD / month
- Full-time
…Forestry and Environment Stewardship, managing numerous complex relations with a wide range of different institutions across Asia. Through the 2+2/3+2 transfer programs, the graduate…

University of Waterloo

Graduate Program Coordinator

Waterloo, ON, Canada

$56,494.16 - $70,617.70 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $56,494.16 - $70,617.70
Job type: Full-time
Experience: 3+ years of administrative experience with a demonstrated working knowledge of UW policies, procedures, and available campus resources.
Posting language: English
Posted: Oct 7, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03002

Time Type:

Full time

Employee Group:

Staff

Job Category:

Academic Administration

Employment Type:

Temporary

Department:

Faculty of Mathematics - Statistics and Actuarial Science - Graduate Studies

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is October 16, 2026 at 11:59PM

This position is being offered as a Secondment or contract opportunity. Term: 2 years

Job Description:

Primary Purpose

The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Graduate Studies Manager, Associate Chair, Graduate Studies, Program Directors, occasional administrative support to the Chair, and general support to faculty in the department.

Key Accountabilities

Manages applications to the department’s Master’s (MA) & PhD programs, including the following:

Advises prospective graduate students on admission requirements, application procedures, alternative programs or preparation required to meet eligibility requirement.
Evaluates applications by reviewing transcripts and educational institutions, calculating admission averages, reviewing reference letters, confirming English language proficiency certification, and confirming GRE scores, if applicable.
Assists with scheduling of admissions interviews, where applicable.
Determines qualified applicants from foreign universities by applying expertise on educational systems that differ according to country and institution.
Communicates with applicants and referees regarding problems with their application.
Prepares the recommendation for admission and offer letter for the Associate Chair, Associate Dean, Graduate Studies and GSPA Associate Director’s approval.

Advises graduate students in consultation with the Graduate Studies Manager and Associate Chair, Graduate Studies as appropriate:

Interpret and apply regulations, policies, and procedures for students regarding program requirements, including course selection, milestone requirements, program status and changes, enrolment issues, co-operative education, cross registration, exam regulations, academic deadlines, petitions for extensions, thesis submission and graduate thesis submissions and defenses.
Reviews progress reports; arranges for approvals for dissertation/thesis proposals; coordinates thesis defenses.
Assists with academic appeals; advise students on processes for student appeals or petitions.
Refers students to on-campus resources as appropriate.
Issues letters to students verifying funding information for immigration, visa applications and social insurance numbers.
Coordinates work term/internship report submissions, grading, monitoring, and awards.
Maintains department records and database of current students and graduates, including confidential correspondence.
Conducts final review of students’ transcripts to ensure all requirements have been met for program completion. Confirms final update for graduation on Quest.
Deliver immediate support to students in distress; follow up with appropriate referrals.

Supports the graduate program budget, including the following:

Assists in determining budgets based on the number of new and continuing students.
Prepares the payroll submission for students employed as TAs, markers and occasionally proctors.
Prepares scholarship nominations.
Assigns and coordinates departmental and tri-council Research Assistants (RA) in consultation with the Associate Chair, Graduate Studies, and the Graduate Studies Manager.
Prepares and issues funding statements to department graduate students for tuition payment.
Participates in annual budget process.

Scholarship Coordination:

Provides detailed graduate scholarship information to graduate students.
Reviews all applications for applicable internal and external award/scholarship competitions to ensure the correct procedures have been followed and all supporting documentation has been submitted.
Computes course averages based on student transcripts to ensure students’ eligibility.
Compiles applications and provides the Associate Chair and/or Program Director(s) with data required to rank applicants.
When required, reconciles the department’s scholarship funds; maintains financial summaries, award recipients, and authorizes payment of awards.

Assists with graduate student engagement:

Develops and assists in delivering the department’s annual graduate student orientation program, attends events, acts as a resource to students and provides program information. Works with the Graduate Studies Manager and Math Graduate Office/Faculty Events Manager on the execution of Faculty wide graduate events.
Provide administrative, logistical and operational support to ensure efficient planning and effective execution of student-focused events, both remote and in person.
Maintains active communication with students using a range of communication modalities.
Prepares text for the department’s graduate website.
Manages the federal and provincial government’s annual recruiting seminars.
Serves as liaison to alumni, maintains alumni database.

Provides administrative support to the Graduate Studies Manager, Chair, Associate Chair, Program Directors, faculty, and external partners, including the following:

Advises Graduate Studies Manager of any problems in the graduate program and recommends improvements.
Prepares data and statistical reports as required for the Graduate Studies Manager, Chair and Associate Chair, drawing on departmental, Faculty and institutional data; participates in departmental self-studies.
Assists with periodic internal and external graduate program/curriculum reviews, in co-operation with the Graduate Studies Manager, Program Directors, Associate Chair and department Chair.
Maintains department records of current students and graduates.
Provides guidance, as required, on graduate and department policies and procedures.
Works with external partners to support co-op/internship placements including:
- Ensuring employers understand their responsibilities for supervision and evaluation of students.
- Collecting co-op work reports and/or internship feedback forms.
- Arranging for submission of Milestone completion forms and submitting to GSPA.

Required Qualifications

Education

Undergraduate degree or equivalent combination of education and experience will be considered.
Experience
3+ years of administrative experience with a demonstrated working knowledge of UW policies, procedures, and available campus resources.
Experience providing one-on-one support and advice to students in a post-secondary service oriented setting is considered a strong asset.
Financial experience with managing scholarships and awards, and a comprehensive understanding of the graduate studies environment is preferred.

Knowledge/Skills/Abilities

Well-developed organizational, analytical, interpersonal, customer service and communication skills (oral and written).
Demonstrated commitment to confidentiality.
Ability to provide crisis support to students, as needed.
Proven attention to detail, and accuracy while multi-tasking are essential.
Proven capacity to handle a high volume of work is required.
Demonstrated ability to ask probing questions, anticipate student needs, and apply sound judgment.
Proven ability to work independently with minimal supervision in a fast-paced, deadline-oriented, multi-tasking environment.
Thorough knowledge of university policies and procedures, particularly as related to graduate studies and scholarship requirements.
Intermediate skill level using Microsoft Word, Excel, and PowerPoint.
Other technical skills: Quest, OnBase, SharePoint, Outlook, WCMS, LEARN, PowerBI, FileMaker, Teams, and Zoom.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

Apply About employer

More about this job

Responsibilities

The Graduate Program Coordinator administers academic services, advises graduate students, and provides administrative support to faculty and program directors. Key duties include managing admissions, coordinating scholarships, monitoring student progress, and assisting with departmental events and budget processes.

Requirements

Candidates must possess an undergraduate degree and at least three years of administrative experience, preferably in a post-secondary setting. Proficiency in Microsoft Office and familiarity with university policies and student support are essential.

Skills

Academic administration
Student advising
Budget management
Scholarship coordination
Data analysis
Communication
Organizational skills
Crisis support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Quest
SharePoint
Outlook
PowerBI
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Graduate Studies
Academic Administration
Student Advising
Admissions
Scholarships
Budgeting
Payroll
Thesis Defense
University Policies
Quest
OnBase
SharePoint
Outlook
WCMS
LEARN
PowerBI
FileMaker
Teams
Zoom
Data Reporting
Alumni Relations
Co-op
Internship
Student Engagement
Higher Education

Report this job