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Added 2 days ago
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BMO Capital Markets Summer 2027 Internship Risk and Capital Solutions Analyst, Toronto
BMO
Toronto, ON · FCP
- Full-time
This internship opportunity is within the Risk & Capital Solutions team, part of the Capital Allocation & Management team within BMO Capital Markets.
Added 2 days ago
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Early Careers: Client Consulting Graduate, STG
Aon Corporation
Toronto, ON
- Full-time
The salary range for this position is {$67,200 - $74,300}. The actual salary will vary based on applicant’s education, experience, skills and abilities, as well as internal equity. The…
Added 2 days ago
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Job Posting Title L&H Product Management Intern/Co-op (Winter 2027)
TD
Toronto, ON
- Full-time
Co-op and Internship opportunities allow you to gain valuable work experience across a number of the businesses at TD. You will work with experienced colleagues, receive world class…
Added 2 days ago
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Early Careers: Client Consulting Graduate, STG
Aon
Toronto, ON
- Full-time
The salary range for this position is {$67,200 - $74,300}. The actual salary will vary based on applicant’s education, experience, skills and abilities, as well as internal equity. The…
Added 3 days ago
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Early Careers: Intern, Client Consulting - PSG - Winter 2027
Aon Corporation
Toronto, ON
- Full-time
This is a 4-month internship opportunity with the flexibility to work both virtually and from our Toronto office.
Added 5 days ago
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Marsh People and Investment - Compensation Consulting Analyst - Toronto - 2027 New Grads
Marsh
Toronto, ON
- Full-time
Completing a Bachelor's degree majoring in commerce, business, economics, finance, statistics, accounting, mathematics, actuarial sciences, psychology or HR preferred by December 2026.
Added 5 days ago
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Marsh People and Investment - Compensation Consulting Analyst - Ottawa- 2027 New Grads
Marsh
Ottawa, ON
- Full-time
Completing a Bachelor's degree majoring in commerce, business, economics, finance, statistics, accounting, mathematics, actuarial sciences, psychology or HR preferred by December 2026.
Added 5 days ago
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Marsh People and Investment - Compensation Consulting Analyst - Toronto - 2027 New Grads
Marsh McLennan
Toronto, ON
- Full-time
Completing a Bachelor's degree majoring in commerce, business, economics, finance, statistics, accounting, mathematics, actuarial sciences, psychology or HR preferred by December 2026.
Added 5 days ago
MM
Marsh People and Investment - Compensation Consulting Analyst - Ottawa- 2027 New Grads
Marsh McLennan
Ottawa, ON
- Full-time
Completing a Bachelor's degree majoring in commerce, business, economics, finance, statistics, accounting, mathematics, actuarial sciences, psychology or HR preferred by December 2026.
Added 5 days ago
Actuarial Intern P&C (6 months)
Swiss Re
Toronto, ON
Launch your actuarial career with an exciting six-month (preferred but negotiable depending on candidate’s availability, four-month minimum) internship at our Canadian office in Toronto…
Added 6 days ago
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Actuarial Analyst, Large Accounts Pricing
Aviva Canada
Markham, ON
- Volunteer
Minimum 1 years of P&C actuarial experience preferred (including internship).
Added 6 days ago
Actuarial Analyst, Large Accounts Pricing
Aviva
Markham, ON
Minimum 1 years of P&C actuarial experience preferred (including internship).
Added 9 days ago
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Early Careers: Intern, Associate Broker – Reinsurance - Winter 2027
Aon Corporation
Toronto, ON
- Full-time
The salary range for this position is {$27.18 - $33.98}. The actual salary will vary based on applicant’s education, experience, skills and abilities, as well as internal equity. The salary…
Added 12 days ago
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Internship position, Actuarial
Desjardins
Toronto, ON · Mississauga, ON · Calgary, AB
- Full-time
…Insurance Powerhouse? If so, we are currently looking for: Actuarial Co-op/ Intern Students. We currently have Actuarial Intern opportunities available in our Mississauga, Calgary and…
Added 17 days ago
Corporate Accountant | Great West
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Collaborate with stakeholders across Finance, Actuarial, Investor Relations, Legal, and business segments to gather, validate, and analyze information supporting external reporting.
Added 18 days ago
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Graduate Program Coordinator
University of Waterloo
Waterloo, ON
- Full-time
Faculty of Mathematics - Statistics and Actuarial Science - Graduate Studies
Added 19 days ago
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Student, Client Analytics and Reporting (Winter 2027)
AIMCo
AB · Edmonton
- Full-time
This position is open to candidates who are willing to relocate to Edmonton, and we encourage all interested individuals to apply.
Added 21 days ago
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Early Careers: Actuarial Intern, Retirement Consulting - Winter 2027
Aon Corporation
Calgary, AB
- Full-time
…in a changing professional environment? Aon is looking for Actuarial Intern, Retirement Consulting in Calgary, CA. This is a 4-month internship opportunity, with the possibility of an…
Added 23 days ago
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Early Careers: Actuarial Intern, Retirement Consulting - Winter 2027
Aon
Calgary, AB
- Full-time
…in a changing professional environment? Aon is looking for Actuarial Intern, Retirement Consulting in Calgary, CA. This is a 4-month internship opportunity, with the possibility of an…
Added 1 month ago
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Early Careers: Actuarial Intern, Property & Casualty, PSP - Winter 2027
Aon
Toronto, ON
- Full-time
Are you an actuarial student looking to gain valuable professional experience in a dynamic consulting environment within the P&C (property & casualty) field? Our Professional Services…
Added 1 month ago
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Early Careers: Actuarial Intern, Property & Casualty, PSP - Winter 2027
Aon
Montreal, QC
- Full-time
Are you an actuarial student looking to gain valuable professional experience in a dynamic consulting environment within the P&C (property & casualty) field? Our Professional Services…
Added 1 month ago
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Pension Analyst
Ellement Consulting Group
Winnipeg, MB
- Full-time
Previous actuarial internship, co-op, or pension experience is an asset, but not required.
Added 1 month ago
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Intern Conversion Only: Early Careers: Health and Benefits Analyst - Toronto - 2027
WTW
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
For Actuarial track: Accepted applicants will be eligible for a comprehensive exam study program, including paid study hours and exam coaching to assist in attaining the accredited…
Added 1 month ago
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Early Careers: Investments Internship – Winter 2027 – 4 month Co-op - Montreal
WTW
Montreal, QC
- Full-time
Progress towards a Bachelor's Degree in actuarial mathematics, business, economics, finance, or any other major with significant quantitative course work, and minimum GPA of 3.0
Added 1 month ago
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Early Careers: Insurance Consulting & Technology – Actuarial Intern (P&C) - Winter or Summer Internship 2027
WTW
Montreal, QC
- $31 CAD / hour
- Full-time
Explore an opportunity. As an actuarial intern within our Property & Casualty division, you will work as part of a team on a wide variety of complex projects spanning product development,…

University of Waterloo

Graduate Program Coordinator

Waterloo, ON, Canada

$56,494.16 - $70,617.70 · Full-time

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Job details

Pay: $56,494.16 - $70,617.70
Job type: Full-time
Experience: 3+ years of administrative experience with a demonstrated working knowledge of UW policies, procedures, and available campus resources.
Posting language: English
Posted: Oct 7, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03002

Time Type:

Full time

Employee Group:

Staff

Job Category:

Academic Administration

Employment Type:

Temporary

Department:

Faculty of Mathematics - Statistics and Actuarial Science - Graduate Studies

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is October 16, 2026 at 11:59PM

This position is being offered as a Secondment or contract opportunity. Term: 2 years

Job Description:

Primary Purpose

The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Graduate Studies Manager, Associate Chair, Graduate Studies, Program Directors, occasional administrative support to the Chair, and general support to faculty in the department.

Key Accountabilities

Manages applications to the department’s Master’s (MA) & PhD programs, including the following:

Advises prospective graduate students on admission requirements, application procedures, alternative programs or preparation required to meet eligibility requirement.
Evaluates applications by reviewing transcripts and educational institutions, calculating admission averages, reviewing reference letters, confirming English language proficiency certification, and confirming GRE scores, if applicable.
Assists with scheduling of admissions interviews, where applicable.
Determines qualified applicants from foreign universities by applying expertise on educational systems that differ according to country and institution.
Communicates with applicants and referees regarding problems with their application.
Prepares the recommendation for admission and offer letter for the Associate Chair, Associate Dean, Graduate Studies and GSPA Associate Director’s approval.

Advises graduate students in consultation with the Graduate Studies Manager and Associate Chair, Graduate Studies as appropriate:

Interpret and apply regulations, policies, and procedures for students regarding program requirements, including course selection, milestone requirements, program status and changes, enrolment issues, co-operative education, cross registration, exam regulations, academic deadlines, petitions for extensions, thesis submission and graduate thesis submissions and defenses.
Reviews progress reports; arranges for approvals for dissertation/thesis proposals; coordinates thesis defenses.
Assists with academic appeals; advise students on processes for student appeals or petitions.
Refers students to on-campus resources as appropriate.
Issues letters to students verifying funding information for immigration, visa applications and social insurance numbers.
Coordinates work term/internship report submissions, grading, monitoring, and awards.
Maintains department records and database of current students and graduates, including confidential correspondence.
Conducts final review of students’ transcripts to ensure all requirements have been met for program completion. Confirms final update for graduation on Quest.
Deliver immediate support to students in distress; follow up with appropriate referrals.

Supports the graduate program budget, including the following:

Assists in determining budgets based on the number of new and continuing students.
Prepares the payroll submission for students employed as TAs, markers and occasionally proctors.
Prepares scholarship nominations.
Assigns and coordinates departmental and tri-council Research Assistants (RA) in consultation with the Associate Chair, Graduate Studies, and the Graduate Studies Manager.
Prepares and issues funding statements to department graduate students for tuition payment.
Participates in annual budget process.

Scholarship Coordination:

Provides detailed graduate scholarship information to graduate students.
Reviews all applications for applicable internal and external award/scholarship competitions to ensure the correct procedures have been followed and all supporting documentation has been submitted.
Computes course averages based on student transcripts to ensure students’ eligibility.
Compiles applications and provides the Associate Chair and/or Program Director(s) with data required to rank applicants.
When required, reconciles the department’s scholarship funds; maintains financial summaries, award recipients, and authorizes payment of awards.

Assists with graduate student engagement:

Develops and assists in delivering the department’s annual graduate student orientation program, attends events, acts as a resource to students and provides program information. Works with the Graduate Studies Manager and Math Graduate Office/Faculty Events Manager on the execution of Faculty wide graduate events.
Provide administrative, logistical and operational support to ensure efficient planning and effective execution of student-focused events, both remote and in person.
Maintains active communication with students using a range of communication modalities.
Prepares text for the department’s graduate website.
Manages the federal and provincial government’s annual recruiting seminars.
Serves as liaison to alumni, maintains alumni database.

Provides administrative support to the Graduate Studies Manager, Chair, Associate Chair, Program Directors, faculty, and external partners, including the following:

Advises Graduate Studies Manager of any problems in the graduate program and recommends improvements.
Prepares data and statistical reports as required for the Graduate Studies Manager, Chair and Associate Chair, drawing on departmental, Faculty and institutional data; participates in departmental self-studies.
Assists with periodic internal and external graduate program/curriculum reviews, in co-operation with the Graduate Studies Manager, Program Directors, Associate Chair and department Chair.
Maintains department records of current students and graduates.
Provides guidance, as required, on graduate and department policies and procedures.
Works with external partners to support co-op/internship placements including:
- Ensuring employers understand their responsibilities for supervision and evaluation of students.
- Collecting co-op work reports and/or internship feedback forms.
- Arranging for submission of Milestone completion forms and submitting to GSPA.

Required Qualifications

Education

Undergraduate degree or equivalent combination of education and experience will be considered.
Experience
3+ years of administrative experience with a demonstrated working knowledge of UW policies, procedures, and available campus resources.
Experience providing one-on-one support and advice to students in a post-secondary service oriented setting is considered a strong asset.
Financial experience with managing scholarships and awards, and a comprehensive understanding of the graduate studies environment is preferred.

Knowledge/Skills/Abilities

Well-developed organizational, analytical, interpersonal, customer service and communication skills (oral and written).
Demonstrated commitment to confidentiality.
Ability to provide crisis support to students, as needed.
Proven attention to detail, and accuracy while multi-tasking are essential.
Proven capacity to handle a high volume of work is required.
Demonstrated ability to ask probing questions, anticipate student needs, and apply sound judgment.
Proven ability to work independently with minimal supervision in a fast-paced, deadline-oriented, multi-tasking environment.
Thorough knowledge of university policies and procedures, particularly as related to graduate studies and scholarship requirements.
Intermediate skill level using Microsoft Word, Excel, and PowerPoint.
Other technical skills: Quest, OnBase, SharePoint, Outlook, WCMS, LEARN, PowerBI, FileMaker, Teams, and Zoom.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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More about this job

Responsibilities

The Graduate Program Coordinator administers academic services, advises graduate students, and provides administrative support to faculty and program directors. Key duties include managing admissions, coordinating scholarships, monitoring student progress, and assisting with departmental events and budget processes.

Requirements

Candidates must possess an undergraduate degree and at least three years of administrative experience, preferably in a post-secondary setting. Proficiency in Microsoft Office and familiarity with university policies and student support are essential.

Skills

Academic administration
Student advising
Budget management
Scholarship coordination
Data analysis
Communication
Organizational skills
Crisis support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Quest
SharePoint
Outlook
PowerBI
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Graduate Studies
Academic Administration
Student Advising
Admissions
Scholarships
Budgeting
Payroll
Thesis Defense
University Policies
Quest
OnBase
SharePoint
Outlook
WCMS
LEARN
PowerBI
FileMaker
Teams
Zoom
Data Reporting
Alumni Relations
Co-op
Internship
Student Engagement
Higher Education

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