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Added 6 mins ago
RO
Site IT Specialist
Rubicon Organics™
Delta, BC
- $62,000 to $77,500 CAD / year
- Full-time
Provide reliable, secure, and responsive Level 2 technology support across Rubicon Organics’ operational sites. The Site IT Specialist is the primary on-site technical resource for…
Added 6 mins ago
HN
Millwright
Hartmann North America
Brantford, ON
- Internship
12 hour night shift (7:00pm-7:00am)
Added 6 mins ago
A
Concepteur De Structures / Structural Designer
Actalent
MB · Saint-Laurent, MB
- $40 to $70 CAD / hour
- Contract
Travail hybride 2-3 jours par semaine (sous réserve de changement), principalement les lundis et mardis
Added 21 mins ago
HM
Demand Planning Analyst
Highline Mushrooms
Leamington, ON
- $75,000 to $95,000 CAD / year
- Full-time
We are seeking a detail-oriented and analytical Demand Planning Analyst to support business planning and decision-making through demand analysis and promotional performance reporting.…
Added 21 mins ago
A
Spécialiste Qualité Interne
Actalent
Longueuil, QC
- $38 to $50 CAD / hour
- Contract
We are seeking an experienced manufacturing quality professional to support quality investigations and improvement activities within a production environment.
Added 21 mins ago
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Agent De Méthodes, Procédés Spéciaux
Actalent
Longueuil, QC
- $37 to $44 CAD / hour
- Contract
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Added 21 mins ago
RV
Electronic Technician
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Iroquois, ON
- Full-time
Must have computer proficiency with Microsoft Office and core business-use tools
Added 36 mins ago
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AI Solutions Lead
TransAlta
Calgary, AB
- Full-time
Work with developers, architecture, cybersecurity, data teams and technology partners to move successful solutions from prototype into production.
Added 51 mins ago
UO
Production Manager
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The Production Manager is critical to the management and execution of processes within the entire CEE portfolio (Industry Relations, Student Faculty Relations, Centre for Career…
Added 51 mins ago
UO
Systems Operations Specialist
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
Systems Operations Specialists (Specialists) are responsible for systems support through production work. This position is the intermediary between Business Systems Analysts and Records…
Added 51 mins ago
S
Maintenance Millwright
Shell
Brockville, ON
- Full-time
Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer · Must hold or be able to obtain the 433A Industrial Mechanic Millwright Certificate
Added 1 hour ago
FO
Field Estimator
First Onsite Property Restoration
Regina, SK
- Full-time
…this role, you'll conduct inspections, build estimates, and support roofing and exterior project sales. If you're detail-oriented, customer-focused, and enjoy a mix of field and office…
Added 1 hour ago
HT
Java Developer
Hirematic Talent Solutions
ON · Ontario, Canada
- $100,000 to $120,000 CAD / year
- Full-time
Participate in code reviews, unit testing, system integration testing, and production support.
Added 1 hour ago
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Clerk III - Nutrition Services
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Brandon, MB
- Full-time
…for the provision of a variety of clerical and administrative support duties for the Nutrition Services department such as menu marking, checking beltline/meal trays and dining room meals,…
Added 1 hour ago
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Full-Stack Developer (Go, Javascript)
Jobgether
Canada
- $60,000 to $100,000 CAD / year
- Full-time
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential…
Added 1 hour ago
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AI/ML Engineer
lululemon
Vancouver, BC
- Full-time
Proven ability to design and implement production-grade AI/ML application components applying best-practice software engineering including CI/CD integration, automated testing, and service…
Added 1 hour ago
Coordinator - Food Production - RDF
Winnipeg Regional Health Authority
Winnipeg, MB
Must have experience with human resource management including performance appraisals and scheduling · Must have knowledge of beltline assembly, warewashing, transport and use of computers in food service
Added 1 hour ago
Clerk III - Nutrition Services
Winnipeg Regional Health Authority
Brandon, MB
…for the provision of a variety of clerical and administrative support duties for the Nutrition Services department such as menu marking, checking beltline/meal trays and dining room meals,…
Added 1 hour ago
J
Scoop Operator
Jobgether
Canada
- Full-time
Work rotating day and night shifts while maintaining safe and efficient operating practices · Ability to work rotating day and night shifts in a remote mining environment
Added 1 hour ago
C
Stage coopératif - Hiver 2027: Développeur(euse) logiciel (4 mois)
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Saguenay, QC
- Full-time
Contribute to the development and enhancement of LPCS application features;
Added 1 hour ago
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Mainframe Production Support Analyst
CGI
Toronto, ON
- Full-time
This is a hybrid position requiring attendance at our downtown Toronto office and/or the client office a minimum of 2 days per week
Added 1 hour ago
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Senior Software Developer- Cloud & Data Platforms
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Halifax, NS
- Full-time
…gathering and architecture through development, deployment, and production support. We are looking for a hands-on software engineer with strong expertise in backend development, cloud…
Added 1 hour ago
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Gestionnaire de fabrication – Lignes d’assemblage / Manufacturing Line Manager – Assembly Lines
Pratt & Whitney
Mirabel, QC
- Full-time
…premier niveau et d’assurer la gestion globale des activités de production de plusieurs départements spécialisés dans la fabrication de pièces de moteurs et les services…
Added 1 hour ago
J
Scoop Operator
Jobgether
Canada
- Full-time
Work rotating day and night shifts while maintaining safe and efficient operating practices · Ability to work rotating day and night shifts in a remote mining environment
Added 2 hours ago
A
Electrical Drafter / Designer
Actalent
Calgary, AB
- $42 to $49 CAD / hour
- Contract
…platforms such as SolidWorks Electrical and AutoCAD Electrical to support the design and manufacture of electrical panels, industrial control systems, and related assemblies. The…

University of Waterloo

Systems Operations Specialist

Waterloo, ON, Canada
Ira G. Needles Hall, Canada

Full-time

Apply on uwaterloo.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2 years of experience working with student information systems, preferably PeopleSoft Campus Solutions
Posting language: English
Posted: Nov 11, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03893

Time Type:

Full time

Employee Group:

Staff

Job Category:

IT Support

Employment Type:

Temporary

Department:

Office of the Registrar - Records Communications

Hiring Range:

Posting Information:
This posting is for an existing vacancy.

Term: 16 months

This position is being offered as a Secondment or contract opportunity.

The internal posting deadline for this position is November 19th, 2026, at 11:59PM.

This is a Career Path position. The final level will be determined based on demonstrated skills and experience.

Anticipated hiring ranges:

USG - $56,494-$70,617
USG - $61,954 -$77,443

Job Description:

Primary Purpose

Systems Operations Specialists (Specialists) are responsible for systems support through production work. This position is the intermediary between Business Systems Analysts and Records Assistants/Admissions Assistants, providing processing support, specialized coding, and query support.

Key Accountabilities

Production and Processing Support

Responsible for the timely management and execution of daily processes and daily data feeds (e.g., Co-op, milestones, work reports, etc.) to support work of the Registrar’s Office and campus partners

Responsible for scheduling, maintenance, and support for regular data interfaces with other campus enterprise systems (e.g., WaterlooWorks, Learn, Watcard, Faculty systems, data warehouse, etc.); as well as external systems (e.g., ONCAT, eCampusOntario)

Ongoing maintenance of catalog; coding Senate-approved changes to courses, academic plans, and policies

Generation of queries and reports for distribution to registrarial staff, faculties and departments

Identifies interface errors to Supervisor

Collaborates with IST to resolve systems issues

Supports Undergraduate Calendar maintenance processes, including oversight of the preface notes, course index page, and making the courses go live

Supports Records & Systems Team processes such as term activation, appointment coding, academic progression, etc.

Assists the Records Systems team during system upgrades and participates in assessing system enhancements; when assigned to a project, duties may include:

Provides testing support

Collects user requirements;

Reviews business system design proposals.

Creates and maintains enrolment requisites to manage access to classes

Determines best practice and documents guidelines for AA coding (including the use of course lists, requirements and requirement groups)

Support Grade Point Average calculations during the AP process

Acting as a resource regarding complex enrolment issues; analyzes and resolves requisite issues

Training and Documentation

Documenting operational business processes and procedures

Support for training in specialty of portfolio

Act as a resource for Records team, and Systems Analysts

Analyzing, reviewing, and maintaining the student information system documentation

Provides coding advice and processing updates to the Records/Admissions Team

The Operations Specialist portfolio will be comprised of a combination of the following activities:

Records Interfaces

Class enrolment, academic progression and degree audit, convocation processes

Milestone coding (WHMIS, English Language Proficiency, Co-operative Work Terms and Work Reports, etc.)

Manage grade submission at end of each term, including system/technical support for faculty and staff related to the grade upload process (both undergrad and grad); generation of grade rosters

Responsible for Academic Advisement template coding (course lists that underpin Grade Point Average calculations (GPA), Academic Progression (AP), and Academic Advisement (AA) rules)

Coordinate collection of AA requirement modifications as well as leadership of AA rule maintenance for all Faculty programs and plans

Setup and maintain GPA rules

Generation of Class Permission Numbers and distribution to Faculties

Processes CECS interface files to the Student Administration System including synchronization of data between the two systems

Responsible for maintenance of automated nightly processes

Accountable for all activities, setup, and coding related to Convocation, including diploma production, program preparation, database maintenance, and collaborating with and providing data to campus partners (Senate, Community Relations, etc.)

Records Catalog

Responsible for managing course revisions in the student information system; coding, updating, and maintaining all approved courses, course additions, modifications, and inactivation's, and calendar software

Support Senate minutes and policy research

Review Faculty plans as available for program/plan modifications and provide advice and guidance; review submissions prior to Senate Undergraduate Council (SUC) meetings and reports errors/issues to appropriate contacts

Report deviations from normal conventions to Supervisor

Other

May be called on to support exam, convocation and other Registrarial event support
Performs other duties and assists with special projects as assigned

Qualifications

Post-Secondary education and/or a suitable combination of education and work experience in post-secondary environment
2 years of experience working with student information systems, preferably PeopleSoft Campus Solutions

Experience working in a deadline driven environment and proven experience and ability in managing multiple tasks that require attention to detail, accuracy, consistency
Proven organizational, analytical, communication, and problem-solving abilities

Ability to work with many different people with competing priorities

Intermediate skill level working with Microsoft Office suite, including Access database proficiency

In-depth knowledge of university structure, policies and procedures related to the maintenance of undergraduate student records is essential

Ability to understand and respond to complex problems

Must have excellent organizational, customer service, and communication (oral and written) skills

Proven ability to work in a team-focused environment

Demonstrated ability to manage concurrent projects involving shifting deadlines and priorities

A continuous improvement mindset and an exceptional customer service focus are critical for success along with exceptionally strong attention to detail and problem-solving skills.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

Apply on uwaterloo.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Systems Operations Specialist manages daily data feeds, system interfaces, and academic record maintenance within the Registrar's Office. They also provide technical support for system upgrades, testing, and the generation of complex queries and reports.

Requirements

Candidates must have post-secondary education and at least two years of experience working with student information systems, preferably PeopleSoft. Strong analytical, organizational, and communication skills are required to manage multiple priorities in a deadline-driven environment.

Skills

Systems support
Data management
PeopleSoft Campus Solutions
Query generation
Reporting
Technical training
Academic records maintenance
Problem-solving
Analytical skills
Microsoft Office
Access database
Communication
Customer service
Project coordination

Visa sponsorship

Not detected in the job text

Keywords

Systems Operations
Registrar
PeopleSoft
Campus Solutions
Data Feeds
WaterlooWorks
Academic Advisement
Grade Point Average
Convocation
Database Maintenance
Business Systems
Undergraduate Calendar
Senate
Interface Errors
Enrolment
Microsoft Office
Access
Student Information System
Technical Support
Process Documentation
Data Warehouse
Academic Progression
Degree Audit
Milestone Coding
Continuous Improvement

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Work requirements

Jobs in Canada