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Added 3 hours ago
NB
SAS Viya System Administrator
National Bank of Canada
Montreal, QC
- Full-time
Within the STAD (Cross-Functional Solutions, Acceleration and Data) sector, you will report to the Senior Director, Analytical Asset Management. You will work in a technology-driven…
Added 13 hours ago
TT
Quality Engineering Intern
TTM Technologies
Toronto, ON
- Full-time
…time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring…
Added 14 hours ago
MP
Funeral Director, Funeral Services
Mount Pleasant Group
Pickering, ON
- $41.4 to $46.43 CAD / hour
- Full-time
The Funeral Director (FD) serves as the primary point of contact with families and estate representatives during times of loss. This role requires exceptional empathy, communication skills,…
Added 16 hours ago
TT
Quality Engineering Intern
TTM Technologies
Toronto, ON
- Full-time
…time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring…
Added 1 day ago
LS
Senior Special Advisor, Oracle Licensing & Asset Management - Contract - 19612
LRO Staffing
Ottawa, ON
- Contract
Recent experience guiding internal teams to design and implement an Oracle asset management process in a large, complex, distributed organization
Added 1 day ago
LS
Bilingual Manager, Events & Engagement - Permanent - 19624
LRO Staffing
Ottawa, ON
- Full-time
Reporting to the Director, Member Experience & Engagement, the successful candidate will lead the planning and delivery of executive development, recognition, and member engagement…
Added 1 day ago
NB
Senior Advisor Control Testing
National Bank of Canada
Montreal, QC
- Full-time
Rigorously design and document test plans, procedures and results.
Added 1 day ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Bachelor's degree in Human Resources, Business, Finance, Economics, or related field, or equivalent experience
Added 1 day ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Bachelor's degree in Human Resources, Business, Finance, Economics, or related field, or equivalent experience
Added 1 day ago
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Mechanical Designer
Jule
Toronto, ON
- Volunteer
The Mechanical Designer will support the design and development of Jule Power’s Battery Energy Storage Systems (BESS). This role involves creating 3D models, mechanical drawings, and…
Added 1 day ago
UO
Coordinator, Access Initiatives and Community Outreach (Part-Time, TERM)
University of Toronto
Toronto, ON
- Part-time
…introduced to emerging fields including data science, user experience design, digital storytelling, library and archival studies, and technology…
Added 1 day ago
DG
Manager, Talent Attraction [Campus]
Doane Grant Thornton LLP
Toronto, ON
- Full-time
…those insights into practical recommendations to improve event design, student experience and brand…
Added 1 day ago
BC
Commercial Director
Bird Construction
AB · Calgary, AB · Edmonton
- Full-time
Reporting to the Vice President of Major Projects, the Commercial Director will be responsible for the successful administration of contracts with clients, consultants and subcontractors on…
Added 1 day ago
II
Director, Innovation
Ipsos in Canada
Toronto, ON
- Full-time
Strong experience with primary quantitative research, including design of the most suitable research approach, survey design, sampling plans and a story-telling based approach to analysis.
Added 1 day ago
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Director, Stations
AECOM
Mississauga, ON
- Full-time
The Director provides strategic leadership for the construction planning, execution, and delivery of major station projects, including the transition from detailed design into construction,…
Added 1 day ago
FA
Leasing Team Lead, Ottawa
Forum Asset Management
Ottawa, ON
- Full-time
We design and operate comfortable, well-considered spaces that support students through every stage of their post-secondary journey. Our communities are built to foster belonging, encourage…
Added 1 day ago
FA
Leasing Team Lead, Oshawa
Forum Asset Management
ON · As Listed/Assigned, Ontario
- Full-time
Reports to: Director of Leasing, working day to day with the site General Managers
Added 1 day ago
FA
Leasing Team Lead, Waterloo
Forum Asset Management
Waterloo, ON
- Full-time
We design and operate comfortable, well-considered spaces that support students through every stage of their post-secondary journey. Our communities are built to foster belonging, encourage…
Added 1 day ago
SC
Delivery Director
SYSTRA Canada
Toronto, ON
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 1 day ago
SC
Technical Services Director
SYSTRA Canada
Toronto, ON
- Full-time
The Director Technical Services will be responsible for leading and overseeing critical technical and operational functions in the delivery of safe, efficient, and reliable rail…
Added 1 day ago
TU
Student Financial Management Analyst
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and…
Added 1 day ago
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Associate Director, Paid Social (Remote)
Monks
Toronto, ON
- Full-time
As an Associate Director, Paid Social, you will be driving performance, guiding account teams and orchestrating growth for top advertisers across top paid social platforms.
Added 1 day ago
S
Technical Services Director
SYSTRA
Toronto, ON
- Full-time
The Director Technical Services will be responsible for leading and overseeing critical technical and operational functions in the delivery of safe, efficient, and reliable rail…
Added 1 day ago
S
Delivery Director
SYSTRA
Toronto, ON
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 1 day ago
SL
Director, AI Engineering
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts…

University of Waterloo

Undergraduate Advisor and Coordinator

Stratford, ON, Canada
Digital Media Stratford, Canada

$61,954.88 - $77,443.60 · Full-time

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Job details

Pay: $61,954.88 - $77,443.60
Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03539

Time Type:

Full time

Employee Group:

Staff

Job Category:

Academic Advising

Employment Type:

Permanent

Department:

Faculty of Arts - Stratford School of Interaction Design and Business - Administration and Recruitment

Hiring Range:

$61,954.88 - $77,443.60

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is November 12, 2026, at 11:59PM.

Job Description:

Primary Purpose

The Undergraduate Advisor and Coordinator plays a key role in supporting undergraduate students in the Faculty of Arts. The Advisor provides academic advising, supports student engagement initiatives, and ensures alignment with University policies and procedures. This position works closely with students, faculty, staff, and campus partners to foster academic success and enhance the undergraduate student experience.

Key Accountabilities

Academic Advising and Student Support:

Provides comprehensive advising to undergraduate students on academic matters including course selection, degree requirements, preregistration, program transfers, academic standing, petitions, grievances and university regulations.

Assists students in navigating personal and academic challenges by connecting them with appropriate campus resources (e.g., AccessAbility Services, Counselling Services, Student Success Office).

Supports students on co-op pathways, exchange opportunities, and program progression planning.

Maintains up-to-date knowledge of curriculum changes and university academic policies.

Monitors the academic progress of students through the use of data extracts and provides outreach/academic counselling to students in academic trouble.

Assists the Associate Director(s) with student academic progression, including assessing academic standing in borderline cases, and communicating with students.

Co-ordinates student academic progression and advisement. This responsibility includes assessing students’ academic standing and completion of course requirements; communicating with the Associate Director(s) regarding problem cases; and generating appropriate comments for the Office of the Registrar.

Retains signing authority for the approval of academic program changes, course changes, marks processing, Petitions for Exception to Academic Regulations, and Recommendations to Graduate.

In consultation with the AUO, assists students with Letter of Permission requests including the assessment of course equivalency and overall approval of such requests.

Provides assistance to students in the preparation of petitions.

Program Administration:

Supports course planning and enrollment processes, including block enrolments and waitlist management.

Assists in the maintenance of accurate student records and documentation of advising activities in accordance with privacy standards.

Collaborates with academic units to support the implementation of curriculum and policy changes.

Requires extensive knowledge regarding enrolment trends, target audiences, degree requirements, school commitments and instructor needs to maximize enrollments.

Supports the Program Manager Academic Administrative Supervisor in overall management of the undergraduate program by providing background information, research, advice, administrative support, and reporting anomalies.

Regularly monitors enrollment levels and prepares statistical reports to support change decisions to course offerings for Program Manager Academic Administrative Supervisor and Associate Directors.

Assists Academic Admnistrative Supervisor with, and Acts as a backup scheduling representative for the School, supporting course scheduling and timetable development, collection of teaching constraints, monitoring enrolment capacities and course reserves, identifying and helping resolve scheduling conflicts, and reviewing course offerings to support student access and program needs.

Communication and Collaboration

Acts as a resource for faculty and staff on advising practices, policy interpretation, and student-related concerns.

Prepares reports and summaries for Program Manager Academic Administrative Supervisor, Associate Directors and committees as required.

Collaborates with advisors across the Faculty (AUO) and university to ensure consistency in advising standards and student support.

Maintains and updates advising content on websites, LEARN, and digital platforms to ensure accessibility of resources.

Collects, archives, and tracks Syllabi each term.

Assists the Associate Directors with course equivalency review and transfer credit assessment.

Other Duties

Supports special projects and strategic initiatives as assigned by the Program Manager Academic Administrative Supervisor or Associate Director.

Serves as a backup to other advisors during absences or peak advising periods.

Attends venues/events when necessary, acting as part of the Arts recruitment team.

Continually build expertise through training and apply a clear understanding of both the breadth and boundaries of authority in relation to the job duties.

*All employees of the University are expected to follow University and departmental health and safety policy, procedures and work practices at all times. Employees are also responsible for the completion of all health and safety training, as assigned. Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.

Required Qualifications

Education

A post-secondary degree or diploma, or an equivalent combination of education and experience, is required.

Experience

Proven administrative experience advising students within an academic environment.

A thorough understanding of UW policies and procedures related to undergraduate students.

Proficient with Quest, ASIS, and LEARN

Knowledge/Skills/Abilities

Proven ability to work independently with minimal supervision and as a team member with a high level of initiative in a fast paced, deadline-driven work environment.

Well-developed organizational, analytical, interpersonal, customer service and communication skills (oral and written).

Strong interpersonal skills and the ability to interact in a positive and supportive manner.

Demonstrated commitment to confidentiality.

Proven attention to detail, and accuracy while handling a high volume of work is required.

Skilled in engaging students through thoughtful questioning, anticipating their needs, and applying sound judgement in support and decision-making.

Well-versed in addressing a wide range of student concerns, including those related to mental health and personal challenges, with empathy and a strong commitment to student success and well-being.

IntermediateskilllevelusingMicrosoft Teams,Word,Excel,Outlook,Sharepoint,PowerBIand WCMS.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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More about this job

Responsibilities

The Undergraduate Advisor and Coordinator provides comprehensive academic advising, supports student engagement, and ensures adherence to university policies. They also manage program administration tasks, including course planning, enrollment monitoring, and statistical reporting.

Requirements

Candidates must possess a post-secondary degree or diploma and proven administrative experience in an academic advising environment. Proficiency with university systems like Quest, ASIS, and LEARN, along with strong organizational and communication skills, is required.

Skills

Academic Advising
Student Support
Program Administration
Data Analysis
Course Scheduling
Communication
Organizational Skills
Interpersonal Skills
Customer Service
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft Outlook
Sharepoint
Power BI
WCMS

Visa sponsorship

Not detected in the job text

Keywords

Academic Advising
Student Success
Curriculum Planning
Enrollment Management
Academic Policies
Quest
ASIS
LEARN
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft Outlook
Sharepoint
Power BI
WCMS
Higher Education
Student Records
Course Scheduling
Data Reporting
Academic Standing
Petitions
Transfer Credits
Student Engagement
Administrative Support
University Administration

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