Administration Assistant
- Aden, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Job Highlight
Contribute to efficient office operations by supporting administration, logistics, and client-focused services.
About
About the Project Office
The UNOPS Yemen Country Office supports partners in restoring essential infrastructure and public services amid a protracted, multifaceted crisis.. Operating since 2013, the office delivers integraged interventions in urban services, energy access, health, water and sanitation, transport, and solid waste management sectors.The office also facilitates operational support for UN partners. With strong coordination across the different stakeholders, UNOPS Yemen supports the strengthening of local capacities and contributes to peacebuilding, recovery, and sustainable developmemt efforts.
Role Purpose
The Administration Assistant provides efficient logistics and transportation support to the operational unit, ensuring smooth and timely service delivery. The incumbent works closely with operations, project and programme support colleagues across the unit, carrying out assigned tasks with a client-focused, quality-driven and results-oriented approach.
Functions / Key Results Expected
Logistics and Asset Management Support
Required:
Experience Requirements
Required:
Contribute to efficient office operations by supporting administration, logistics, and client-focused services.
About
About the Project Office
The UNOPS Yemen Country Office supports partners in restoring essential infrastructure and public services amid a protracted, multifaceted crisis.. Operating since 2013, the office delivers integraged interventions in urban services, energy access, health, water and sanitation, transport, and solid waste management sectors.The office also facilitates operational support for UN partners. With strong coordination across the different stakeholders, UNOPS Yemen supports the strengthening of local capacities and contributes to peacebuilding, recovery, and sustainable developmemt efforts.
Role Purpose
The Administration Assistant provides efficient logistics and transportation support to the operational unit, ensuring smooth and timely service delivery. The incumbent works closely with operations, project and programme support colleagues across the unit, carrying out assigned tasks with a client-focused, quality-driven and results-oriented approach.
Functions / Key Results Expected
Logistics and Asset Management Support
- Ensure proper maintenance, safe handling and secure storage of all office equipment and property.
- Prepare and maintain accurate inventory lists and comprehensive property records for both the office and project needs.
- Monitor and track the movement of equipment.
- Implement and maintain an equipment management and accounting system for all assets in compliance with UNOPS equipment policy.
- Process supply requisitions for office premises in a timely manner.
- Support timely and efficient customs clearance procedures.
- Manage the receipt of goods and equipment for the office, including inspection and preparation of relevant reports.
- Ensure proper maintenance, servicing and repair of all office vehicles to guarantee top performance and safe operating conditions in line with UNOPS vehicle management policies and procedures.
- Coordinate and meet all official transportation needs of management and office personnel, including necessary security arrangements.
- Maintain daily vehicle logs on fuel consumption and mileage.
- Implement an effective repair and maintenance system for all office equipment, including EDP equipment and generators.
- Oversee efficient building management and maintenance activities.
- Apply the power management policy in line with existing power supply and generator resources.
- Evaluate contract services (e.g. cleaning, security, taxi, courier, etc) to enhance service levels and identify potential improvements or alternative solutions.
- Actively participate in logistics and transportation-related training and capacity-building initiatives for personnel.
- Contribute to knowledge networks and Communities of Practice (CoPs).
Required:
- Secondary school (or equivalent) with 4 years of relevant experience OR
- Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
- A globally or nationally recognized professional certificate in Administration is desired.
Experience Requirements
Required:
- Experience in administration, logistics or operations is required.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
More about this job
Responsibilities
Provide logistics, transportation, and administrative support, including managing office assets, inventories, supply requisitions, customs clearance, and receipt of goods. Coordinate vehicle and building maintenance, official transportation, power management, and service contracts while contributing to logistics training and knowledge sharing.
Requirements
Applicants must have either secondary school education and four years of relevant experience, or a bachelor’s degree in any discipline with no prior experience required. Experience in administration, logistics, or operations, along with proficiency in collaboration and productivity tools and web-based management systems, is required; an administration certificate and experience in multicultural, UN, development, or humanitarian settings are desired.
Skills
- Administration
- Logistics Coordination
- Asset Management
- Inventory Management
- Property Records
- Customs Clearance
- Goods Inspection
- Vehicle Maintenance
- Transportation Coordination
- Fuel and Mileage Tracking
- Building Management
- Equipment Maintenance
- Power Management
- Contract Service Evaluation
- MS Office
- G-Suite
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Logistics
- Transportation
- Government & Public Sector
Keywords
- Administration
- Logistics
- Operations
- Asset Management
- Equipment Management
- Inventory Management
- Property Records
- Supply Requisitions
- Customs Clearance
- Goods Receipt
- Goods Inspection
- Transportation Services
- Vehicle Management
- Vehicle Maintenance
- Fuel Consumption
- Mileage Logs
- Building Management
- Generator Maintenance
- Power Management
- Contract Services
- MS Office
- G-Suite
- Web-Based Management Systems
- UNOPS
- Humanitarian Contexts
- Development Contexts
- Multicultural Environments
- Communities of Practice