Office & administration jobs in Canada

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Added 7 days ago
TS
IT Asset Management Analyst
The Salvation Army in Canada
Toronto, ON
- Contract
Demonstrated expertise in IT infrastructure, systems administration, application support, and technology operations across multiple technical disciplines.
Added 7 days ago
TS
IT Asset Management Analyst
The Salvation Army in Canada
Toronto, ON · Greater Toronto Area, Canada
- Contract
Demonstrated expertise in IT infrastructure, systems administration, application support, and technology operations across multiple technical disciplines.
Added 7 days ago
QM
Réceptionniste - embauche rapide - disponible immédiatement / Receptionist - Quick Hire - Available
Quantum Management Services Ltd.
Montreal, QC
- $20 to $25 CAD / hour
- Contract
- Previous experience in reception, administration, customer service, or office support is an asset
Added 7 days ago
CW
Business Administrative Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are looking for a motivated, organized, and ambitious Business Administrative Coordinator to join our Calgary office.
Added 7 days ago
UW
Bilingual Executive Assistant
Up With Women / Exponenti'elles
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.
Added 7 days ago
RD
IT Application Security Manager
Randstad Digital
Toronto, ON
- Full-time
Added 7 days ago
R&
Administrative Assistant III
Robertson & Company Ltd.
Quebec, QC
- Contract
Added 7 days ago
C
Receptionist/Concierge
Chartwell
Calgary, AB
- Part-time
Maintain accurate records, files, and office documentation
Added 7 days ago
Woodlands Operations Supervisor
Interfor
Timmins, ON
Experience with Microsoft Office, ArcView GIS or similar GIS software, and GPS technology.
Added 7 days ago
UW
Bilingual Executive Assistant
Up With Women
Toronto, ON
- Full-time
Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.
Added 7 days ago
Medical Office Assistant
HealthCareersInSask.ca
Wakaw, SK
One (1) year experience in an office environment
Added 7 days ago
C
Administrative Assistant
CIBC
Sidney, BC
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 7 days ago
Administrative Assistant, Supply Chain Management
WSP
Calgary, AB
1 to 3 years of relevant education and/or experience in administration, procurement, supply chain, or a related environment.
Added 7 days ago
BG
Executive Assistant, Office of the President
Blue Giant Equipment Corporation
Mississauga, ON
- Full-time
The Executive Assistant, Office of the President provides high-level executive and administrative support to the President and Director, Office of the President, while also providing…
Added 7 days ago
PM
Media Buyer
Publicis Media
Toronto, ON
- Full-time
Added 7 days ago
PG
Media Buyer, Investment
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Added 7 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $30 to $35 CAD / hour
- Contract
- Advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
Added 7 days ago
FE
Office Manager
FS Engineering
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
The Gruppo Ferrovie dello Stato Italiane is looking for an Office Manager to join FS Engineering - Branch Canada at the Toronto office.
Added 7 days ago
CO
Administrative Assistant
Cozen O'Connor
Toronto, ON
- Full-time
This role is onsite five days per week, Monday through Friday · Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Val Caron, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
Human Resources & Office Coordinator
Dumas
Toronto, ON
Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field.
Added 7 days ago
PS
Executive Assistant to Chief Executive Officer
Professional Staffing
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Added 7 days ago
CM
Operations Supervisor
Carter Murray
Montreal, QC
- Full-time
Strong computer skills, including Microsoft Office (Excel required; Access an asset).
Added 7 days ago
Executive Assistant, Research And Innovation (2026-MP-26)
University of Windsor
Windsor, ON
DEPARTMENT: Office of the Vice-President - Research and Innovation
Added 7 days ago
IO
Associate Procurement Specialist, Contracts
Irving Oil
Saint John, NB
- Full-time
Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café

Up With Women

Bilingual Executive Assistant

Toronto, ON, M5C 1S2, Canada

Salary: $68,000-$78,000 · Full-time

Apply on upwithwomen.bamboohr.com About employer

Applications open in a new tab.

Job details

Pay: Salary: $68,000-$78,000
Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

Title: Bilingual Executive Assistant

Salary: $68,000-$78,000

Location: Hybrid role based in the GTA

AI use: UWW/EXP does not use AI to screen, assess or select applicants for this position.

Our impact is growing. Our team is too.

Up with women/exponenti'elles (uww/exp) is a bold, values-driven organization with an ambitious vision for the future. Named one of fast company’s 100 best workplaces for innovators 2026, we are building toward the next stage of our impact with purpose, creativity and a transformative strategy for where we’re going and what it will take to get there.

WHO WE ARE

Up With Women / Exponenti’elles “UWW/EXP” is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential. Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing, UWW/EXP is committed to serving our clients in the official language of their choice, anywhere within our service areas.

WHAT WE CAN OFFER

We are a team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty. We are flexible, pro-parent, pro-mental health, and pro-human. Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion. Click here to hear directly from our employees about what it`s like to work with us.

Benefits: Health Plan (Paramedical and Dental), Health Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), birthday off, internal psycho-social resources, access to one on one coaching as available, and a positive and innovative office culture grounded in our core values of humanity, integrity, humour and results.

WHO YOU ARE

Reporting to the Director, Operations & Finance, you provide high-level executive support, coordinate organization-wide administrative functions, manage corporate travel, support governance and Board activities, assist with HR administration, and contribute to the implementation of strategic projects and organizational initiatives.

You are a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment, exercises sound judgment, manages competing priorities effectively, and maintains a high level of professionalism and confidentiality. You serve as a key operational partner to the Leadership Team and play a central role in ensuring the smooth and efficient functioning of UWW/EXP.

WHAT YOU WILL DO

Executive & Leadership Team Support

Provide administrative support to the Leadership Team.
Manage calendars, scheduling, and meeting coordination.
Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions.
Support annual planning sessions and offsites.

Administration & Operations

Serve as a central administrative resource for the organization.
Maintain and improve administrative systems, processes, and workflows.
Maintain organizational records, templates, policies, forms, and documentation.
Manage incoming organizational inquiries and direct requests appropriately.
Support procurement and purchasing activities.

Coordinate operations of UWW/EXP’s offices
Manage office supplies and equipment.
Assist with the planning and execution of staff gatherings, meetings, and organizational events.
Ensure office spaces remain organized, functional, and professional.

Travel Management

Manage and coordinate travel arrangements across the organization.
Book flights, accommodations, transportation, and conference registrations for staff, and leadership as required.
Prepare and distribute travel itineraries.
Serve as a point of contact for travel-related issues and changes.
Maintain travel records and supporting documentation.

Human Resources Administration

Support recruitment activities
Assist with onboarding and offboarding processes
Prepare employment-related documentation and templates.
Maintain employee records and HR files in accordance with privacy requirements.
Support policy updates, employee communications, and learning initiatives
Provide administrative support to the HR Manager and broader HR function as needed

Project Coordination & Strategic Initiatives

Support organizational projects and strategic initiatives alongside UWW/EXP Project Lead.
Coordinate project meetings, documentation, timelines, and deliverables.
Track project milestones and action items.
Prepare project status updates, reports, and presentations.
Support cross-functional collaboration to ensure successful project execution.
Conduct research and information gathering to support decision-making and organizational planning.

Board & Governance Support

Coordinate Board of Directors meeting logistics.
Prepare Board and Committee packages as needed.
Maintain governance files, records, and documentation.

Other duties assigned as required.

WHAT YOU OFFER

Education

Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.

Experience

Proven experience supporting leadership teams.
Experience coordinating projects and managing multiple priorities simultaneously.
Experience coordinating complex schedules, meetings, and travel arrangements.
Experience in a nonprofit, charitable, or mission-driven organization is considered an asset.
Experience supporting Board or governance functions is a strong asset.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong project coordination and administrative abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and project management tools.
Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making capabilities.
Ability to work independently while collaborating effectively with diverse stakeholders.

Fluency in both English and French is required.

Working Conditions

Hybrid work environment based in the Greater Toronto Area.
Regular attendance at the Toronto office as required to support organizational operations.
Occasional evening and weekend work to support Board meetings, events, and organizational priorities.

Apply on upwithwomen.bamboohr.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level support to the Leadership Team, including calendar management, travel coordination, and meeting logistics. Additionally, the role oversees administrative operations, HR support, project coordination, and governance activities for the Board of Directors.

Requirements

Candidates must possess post-secondary education in a relevant field and proven experience in executive support, project coordination, and complex scheduling. Fluency in both English and French is a mandatory requirement for this position.

Skills

Executive Support
Administrative Systems
Project Coordination
Travel Management
Human Resources Administration
Board Governance
Bilingualism
Time Management
Microsoft Office Suite
Communication
Problem-solving
Decision-making
Confidentiality
Procurement
Scheduling

Benefits

Health Plan
Dental Plan
Health Spending Account
Group Insurance
Life Insurance
Dependent Life Insurance
Accidental Death and Dismemberment Insurance
Peace of Mind Plan
Birthday Off
Internal Psycho-social Resources
One on One Coaching

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Bilingual
Nonprofit
Charity
Operations
Governance
HR Administration
Project Management
Travel Coordination
Microsoft Office
Hybrid Work
Strategic Initiatives
Board Support
Procurement
Scheduling
Administrative Support
Leadership Support
Recruitment
Onboarding
Offboarding
Policy Development
Time Management
Confidentiality
Stakeholder Collaboration
Research
Reporting
Logistics
Office Management
Documentation
Workflow Optimization

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Office & administration jobs in Canada

IT Asset Management Analyst

IT Asset Management Analyst

Réceptionniste - embauche rapide - disponible immédiatement / Receptionist - Quick Hire - Available

Business Administrative Office Coordinator