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Added 7 mins ago
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Practice Leader, Management support and expertise support
Desjardins
Montreal, QC · Quebec, QC · Complexe Desjardins Montréal
- Full-time
As practice leader, you support your unit’s manager by providing subject matter expertise to practitioners. You coordinate and mentor a group of highly experienced professionals and assist…
Added 7 mins ago
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Assistant Branch Manager
BMO
Markham, ON
- Full-time
Provides input into area business and market plans to optimize new and existing business opportunities within the community.
Added 7 mins ago
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Restaurant Supervisor | Part-Time | Tribute Communities Centre
Oak View Group
Oshawa, ON
- $20 to $22 CAD / hour
- Part-time
…Communities Centre while working alongside the venue's Hospitality Manager. While working in this fast-paced environment, this position will ensure a high standard of products and services…
Added 7 mins ago
SR
Senior Environmental Project Manager – Site Assessment & Remediation
Skyline Recruitment Ltd
Toronto, ON
- Full-time
Skyline Recruitment is partnering with an established environmental consulting firm in the Greater Toronto Area to recruit an experienced Environmental Project Manager specialising in…
Added 7 mins ago
ME
Professional Delivery Driver
McDougall Energy Inc.
Toronto, ON
- Full-time
Reporting To The Regional Manager, Responsibilities Include
Added 7 mins ago
DG
Cleaning Supervisor
Dexterra Group
Moncton, NB
- Full-time
As a Cleaning Supervisor, reporting to the Manager, you will supervise the cleaning and services of an assigned area within the budget required to maintain company and customer quality…
Added 7 mins ago
TH
Overnight Freight Associate 3 Month Contract Part Time - BRAMPTON S
The Home Depot Canada
Brampton, ON
- Part-time
Communicating with other freight team members to ensure all product is stocked in the proper area.
Added 7 mins ago
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Property Manager
Global Hospitality, Inc.
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
The Property Manager is responsible for overseeing and coordinating all activities including, but not limited to, staff, renting, administration, housekeeping, tenant events, and in-suite…
Added 7 mins ago
TS
Seafood Cutter
T&T Supermarket
Mississauga, ON
- $19.95 CAD / hour
- Part-time
Reporting to the Meat & Seafood Department Manager (or his/her delegates), the Seafood Cutter is responsible to prepare various seafood products in advance for customers to choose from. The…
Added 7 mins ago
TH
Overnight Freight Associate- Part Time - BRAMPTON S
The Home Depot Canada
Brampton, ON
- Part-time
Communicating with other freight team members to ensure all product is stocked in the proper area.
Added 7 mins ago
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Manufacturing Manager
Sanmina
Ottawa, ON
- Full-time
Directs the development and implementation of activities in production area(s) to meet production goals, quality, and cost objectives. Manages the activities of the team and is responsible…
Added 7 mins ago
SC
Bilingual HR Specialist
Securitas Canada
Ottawa, ON
- Full-time
Trains employees and job candidates within assigned Area; conduct new employee orientation.
Added 7 mins ago
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Facilities Manager
Lithion Battery Inc.
Calgary, AB
- Full-time
Reporting to the Director/VP of Manufacturing Operations, the Facilities Manager is responsible for ensuring the building’s services and maintenance meet all operational needs.
Added 7 mins ago
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HS&E Lead, Pipeline
Ledcor
Calgary, AB · Edmonton, AB · Fort McMurray, AB
- Full-time
You are an established Health & Safety Lead/Manager with experience in the pipeline industry.
Added 7 mins ago
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Consultant/Senior Consultant - Implementation
Prophix
Remote, Canada
- Remote
…100+ countries. We are headquartered in the Greater Toronto Area, with teams across North America, Europe, and…
Added 7 mins ago
DT
Project Manager
DXC Technology
Ottawa, ON
- Full-time
DXC Technology is seeking an experienced Project Manager willing to go through a Security Clearance with the Canadian government, hence the applicant must be a Canadian Citizen with 10…
Added 22 mins ago
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Medical Psychologist - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Temporary
…Psychology or designate and in collaboration with the Clinic/Program Manager/Director (if…
Added 22 mins ago
PP
Sales Development Representative (Bilingual FR/EN)
Payworks Payroll Services Canada
Montreal, QC
- Full-time
…days a week. For individuals located outside of the Montreal area, the work arrangement will be determined in consultation with and approved by the Regional Sales…
Added 22 mins ago
NH
Clinical Operations Manager
Northern Health - BC
Prince Rupert, BC
- $132,169 to $163,073 CAD / year
- Full-time
Looking to take the next step in your leadership career? Northern Health is seeking a dynamic and experienced Manager, Clinical Operations to lead clinical teams, support quality patient…
Added 22 mins ago
P
Consultant/Senior Consultant - Implementation
Prophix
Toronto, ON · Etobicoke, ON
- Full-time
…100+ countries. We are headquartered in the Greater Toronto Area, with teams across North America, Europe, and…
Added 22 mins ago
MH
Senior Electrical Engineer
MSCP Heat Management Solutions
Sherwood Park, AB
- Full-time
Added 22 mins ago
D
Cleaning Supervisor
Dexterra
Moncton, NB
- Up to $41,500 CAD / year
- Full-time
As a Cleaning Supervisor, reporting to the Manager, you will supervise the cleaning and services of an assigned area within the budget required to maintain company and customer quality…
Added 22 mins ago
Area Manager II, YXX2
Amazon
Richmond, BC
…customer-focused individuals who want to join our team as an Area Manager. In this role, you will lead a team of hourly workforce and will be responsible for engaging your team during their…
Added 22 mins ago
GD
Head Barista
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
…Acting as the key link between customers, the Chef, and the Manager, the Head Barista ensures all relevant information is communicated effectively to provide exemplary…
Added 37 mins ago
EG
Community Manager
Equium Group
Calgary, AB
- Full-time
The Community Manager oversees day-to-day property operations, resident relations, administrative tasks, and site transitions to ensure high stakeholder satisfaction and seamless property…

Up With Women

Bilingual Executive Assistant

Toronto, ON, M5C 1S2, Canada

Salary: $68,000-$78,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $68,000-$78,000
Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

Title: Bilingual Executive Assistant

Salary: $68,000-$78,000

Location: Hybrid role based in the GTA

AI use: UWW/EXP does not use AI to screen, assess or select applicants for this position.

Our impact is growing. Our team is too.

Up with women/exponenti'elles (uww/exp) is a bold, values-driven organization with an ambitious vision for the future. Named one of fast company’s 100 best workplaces for innovators 2026, we are building toward the next stage of our impact with purpose, creativity and a transformative strategy for where we’re going and what it will take to get there.

WHO WE ARE

Up With Women / Exponenti’elles “UWW/EXP” is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential. Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing, UWW/EXP is committed to serving our clients in the official language of their choice, anywhere within our service areas.

WHAT WE CAN OFFER

We are a team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty. We are flexible, pro-parent, pro-mental health, and pro-human. Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion. Click here to hear directly from our employees about what it`s like to work with us.

Benefits: Health Plan (Paramedical and Dental), Health Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), birthday off, internal psycho-social resources, access to one on one coaching as available, and a positive and innovative office culture grounded in our core values of humanity, integrity, humour and results.

WHO YOU ARE

Reporting to the Director, Operations & Finance, you provide high-level executive support, coordinate organization-wide administrative functions, manage corporate travel, support governance and Board activities, assist with HR administration, and contribute to the implementation of strategic projects and organizational initiatives.

You are a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment, exercises sound judgment, manages competing priorities effectively, and maintains a high level of professionalism and confidentiality. You serve as a key operational partner to the Leadership Team and play a central role in ensuring the smooth and efficient functioning of UWW/EXP.

WHAT YOU WILL DO

Executive & Leadership Team Support

Provide administrative support to the Leadership Team.
Manage calendars, scheduling, and meeting coordination.
Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions.
Support annual planning sessions and offsites.

Administration & Operations

Serve as a central administrative resource for the organization.
Maintain and improve administrative systems, processes, and workflows.
Maintain organizational records, templates, policies, forms, and documentation.
Manage incoming organizational inquiries and direct requests appropriately.
Support procurement and purchasing activities.

Coordinate operations of UWW/EXP’s offices
Manage office supplies and equipment.
Assist with the planning and execution of staff gatherings, meetings, and organizational events.
Ensure office spaces remain organized, functional, and professional.

Travel Management

Manage and coordinate travel arrangements across the organization.
Book flights, accommodations, transportation, and conference registrations for staff, and leadership as required.
Prepare and distribute travel itineraries.
Serve as a point of contact for travel-related issues and changes.
Maintain travel records and supporting documentation.

Human Resources Administration

Support recruitment activities
Assist with onboarding and offboarding processes
Prepare employment-related documentation and templates.
Maintain employee records and HR files in accordance with privacy requirements.
Support policy updates, employee communications, and learning initiatives
Provide administrative support to the HR Manager and broader HR function as needed

Project Coordination & Strategic Initiatives

Support organizational projects and strategic initiatives alongside UWW/EXP Project Lead.
Coordinate project meetings, documentation, timelines, and deliverables.
Track project milestones and action items.
Prepare project status updates, reports, and presentations.
Support cross-functional collaboration to ensure successful project execution.
Conduct research and information gathering to support decision-making and organizational planning.

Board & Governance Support

Coordinate Board of Directors meeting logistics.
Prepare Board and Committee packages as needed.
Maintain governance files, records, and documentation.

Other duties assigned as required.

WHAT YOU OFFER

Education

Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.

Experience

Proven experience supporting leadership teams.
Experience coordinating projects and managing multiple priorities simultaneously.
Experience coordinating complex schedules, meetings, and travel arrangements.
Experience in a nonprofit, charitable, or mission-driven organization is considered an asset.
Experience supporting Board or governance functions is a strong asset.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong project coordination and administrative abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and project management tools.
Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making capabilities.
Ability to work independently while collaborating effectively with diverse stakeholders.

Fluency in both English and French is required.

Working Conditions

Hybrid work environment based in the Greater Toronto Area.
Regular attendance at the Toronto office as required to support organizational operations.
Occasional evening and weekend work to support Board meetings, events, and organizational priorities.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level support to the Leadership Team, including calendar management, travel coordination, and meeting logistics. Additionally, the role oversees administrative operations, HR support, project coordination, and governance activities for the Board of Directors.

Requirements

Candidates must possess post-secondary education in a relevant field and proven experience in executive support, project coordination, and complex scheduling. Fluency in both English and French is a mandatory requirement for this position.

Skills

Executive Support
Administrative Systems
Project Coordination
Travel Management
Human Resources Administration
Board Governance
Bilingualism
Time Management
Microsoft Office Suite
Communication
Problem-solving
Decision-making
Confidentiality
Procurement
Scheduling

Benefits

Health Plan
Dental Plan
Health Spending Account
Group Insurance
Life Insurance
Dependent Life Insurance
Accidental Death and Dismemberment Insurance
Peace of Mind Plan
Birthday Off
Internal Psycho-social Resources
One on One Coaching

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Bilingual
Nonprofit
Charity
Operations
Governance
HR Administration
Project Management
Travel Coordination
Microsoft Office
Hybrid Work
Strategic Initiatives
Board Support
Procurement
Scheduling
Administrative Support
Leadership Support
Recruitment
Onboarding
Offboarding
Policy Development
Time Management
Confidentiality
Stakeholder Collaboration
Research
Reporting
Logistics
Office Management
Documentation
Workflow Optimization

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