Jobs in Canada

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Added 11 mins ago
Operations Supervisor and Driver - Nanaimo, BC
Diabetes Canada / National Diabetes Trust
Nanaimo, BC
Reporting to the Vancouver Island Operations Manager, the hybrid Operations Supervisor/Driver assists in day-to-day operations by managing a team of dedicated Drivers and ensuring the…
Added 2 hours ago
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Retail Sales Associate / Sales Manager - Shopify & Amazon Order Fulfillment
FANABOX
Montreal, QC
- Part-time
You’ll work directly with the owners to support sales, daily store operations and order fulfillment through Shopify and Amazon Seller Central.
Added 4 hours ago
AC
Gérant(e) de magasin- ACT
Alimentation Couche-Tard
Longueuil, QC · Saint-Hubert, QC
- Full-time
Leadership and Management: Directly supervises the activities of 2 or more full-time employees which may include Assistant Manager(s), Lead Representative(s) and Customer Service…
Added 4 hours ago
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National Sales Excellence Manager
Kuehne+Nagel
Mississauga, ON
- Full-time
Strong understanding of freight forwarding operations and end-to-end supply chain management across multiple transportation modes.
Added 5 hours ago
SI
Keyholder
SNDL Inc.
Swift Current, SK · Sweet Tree Swift Current
- Part-time
Collaborate with the Store Manager and team members to achieve sales targets and deliver excellent service.
Added 5 hours ago
TS
Warehouse Manager
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
Valid driver's license and forklift certification required
Added 5 hours ago
L
Assistant Manager, Guest Experience | Midtown, Saskatoon
lululemon
Saskatoon, SK
- Full-time
Must have the ability to travel to assigned store with reliable transportation methods
Added 6 hours ago
AC
Multi-Location Restaurant Manager
Aramark Canada
Ottawa, ON · Kanata, ON
- $28 to $30 CAD / hour
- Full-time
Must have reliable personal transportation to and from the arena
Added 6 hours ago
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Segment Program Manager, Mission Critical Enterprise
Nokia
Ottawa, ON · Kanata, ON
- Full-time
…program leader who can operate effectively at both strategic and operational levels. They are comfortable working across organizational boundaries, creating clarity where ownership or…
Added 6 hours ago
Sr AVP- Sr Engagement Manager
EXL
Canada
Build trusted relationships with client executives and senior business, data, digital, operations, engineering, supply chain, and technology leaders.
Added 6 hours ago
SC
Commercial Lead
SYSTRA Canada
Toronto, ON
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 7 hours ago
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Forest Gardens Farm Team
GoodWork.ca
Regina, SK · Greater Regina Metropolitan Area
- Internship
…Director of Wildlife Rehabilitation, coordinating with the Grants and Prospect Development Manager while ultimately sharing information with the Board of Directors, you will help shape the…
Added 7 hours ago
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Manager, Crisis Management & Resiliency
Bombardier
Dorval, QC
- Full-time
Design and lead the development of comprehensive security, risk and crisis management strategies designed to safeguard the global enterprise and ensure resilience and continuity of…
Added 7 hours ago
WS
Crating Staff-ChamClad
Wausau Supply Company
AB · Edmonton, AB
- Full-time
…premium 100% PVC architectural cladding systems for commercial and residential applications across North America. Founded on a commitment to innovation and continuous improvement, ChamClad…
Added 7 hours ago
GC
Maintenance GF - Reliability, Planning & Shutdowns
Glencore Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
Reporting to the Maintenance Manager, the incumbent is responsible for the development and execution of maintenance strategies that maximize asset reliability, optimize planning and…
Added 7 hours ago
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Business Development & Proposal Manager
GFT
Toronto, ON
- Full-time
Must have the requisite experience in Toronto AEC markets
Added 8 hours ago
HS
Night Auditor/Shuttle Driver
Home2 Suites by Hilton Fort St. John
Fort St. John, BC
- $22 to $22.5 CAD / hour
- Full-time
Class 5 BC driver’s license required
Added 8 hours ago
TC
Senior Quality Assurance Manager – Food Manufacturing
TROIS Collective
Toronto, ON
- Full-time
On-site (5 days per week)
Added 8 hours ago
LL
Senior Traffic Clerk - 2nd shift
Lineage Logistics
Ingersoll, ON
- Full-time
Coordinates repack work with General/Operations Manager
Added 9 hours ago
TS
Marine Compliance and Safety Manager
Thames Skills Academy (TSA)
Leader, SK
- Full-time
Permanent, full-time role with the option to work from home one day per week
Added 9 hours ago
T
Material Coordinator
Thales
Halifax, NS
- Full-time
…people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions…
Added 9 hours ago
AC
IT Operations Centre Analyst - ITOC
Air Canada
Toronto, ON
- Full-time
The IT Operations Analyst ensures a safe and reliable technology environment for Air Canada with focus on troubleshooting and operational tasks to support our critical IT services: core…
Added 9 hours ago
BH
Senior Manager, Supportive Housing Delivery
BC Housing
Burnaby, BC
- Full-time
Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
Added 9 hours ago
NS
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
- Full-time
Must possess and maintain a valid Nova Scotia driver's license and have access to reliable transportation as required
Added 10 hours ago
FC
Area Manager - Station/ HUB
FedEx Canada
Delta, BC
- Full-time
Oversees the day-to-day and long-term operations and staff within a defined area(s) of a FDX facility. Supports the Safety Above All Culture. Responsible for ensuring safe and efficient…

Up With Women

Bilingual Executive Assistant

Toronto, ON, M5C 1S2, Canada

Salary: $68,000-$78,000 · Full-time

Apply on upwithwomen.bamboohr.com About employer

Applications open in a new tab.

Job details

Pay: Salary: $68,000-$78,000
Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

Title: Bilingual Executive Assistant

Salary: $68,000-$78,000

Location: Hybrid role based in the GTA

AI use: UWW/EXP does not use AI to screen, assess or select applicants for this position.

Our impact is growing. Our team is too.

Up with women/exponenti'elles (uww/exp) is a bold, values-driven organization with an ambitious vision for the future. Named one of fast company’s 100 best workplaces for innovators 2026, we are building toward the next stage of our impact with purpose, creativity and a transformative strategy for where we’re going and what it will take to get there.

WHO WE ARE

Up With Women / Exponenti’elles “UWW/EXP” is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential. Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing, UWW/EXP is committed to serving our clients in the official language of their choice, anywhere within our service areas.

WHAT WE CAN OFFER

We are a team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty. We are flexible, pro-parent, pro-mental health, and pro-human. Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion. Click here to hear directly from our employees about what it`s like to work with us.

Benefits: Health Plan (Paramedical and Dental), Health Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), birthday off, internal psycho-social resources, access to one on one coaching as available, and a positive and innovative office culture grounded in our core values of humanity, integrity, humour and results.

WHO YOU ARE

Reporting to the Director, Operations & Finance, you provide high-level executive support, coordinate organization-wide administrative functions, manage corporate travel, support governance and Board activities, assist with HR administration, and contribute to the implementation of strategic projects and organizational initiatives.

You are a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment, exercises sound judgment, manages competing priorities effectively, and maintains a high level of professionalism and confidentiality. You serve as a key operational partner to the Leadership Team and play a central role in ensuring the smooth and efficient functioning of UWW/EXP.

WHAT YOU WILL DO

Executive & Leadership Team Support

Provide administrative support to the Leadership Team.
Manage calendars, scheduling, and meeting coordination.
Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions.
Support annual planning sessions and offsites.

Administration & Operations

Serve as a central administrative resource for the organization.
Maintain and improve administrative systems, processes, and workflows.
Maintain organizational records, templates, policies, forms, and documentation.
Manage incoming organizational inquiries and direct requests appropriately.
Support procurement and purchasing activities.

Coordinate operations of UWW/EXP’s offices
Manage office supplies and equipment.
Assist with the planning and execution of staff gatherings, meetings, and organizational events.
Ensure office spaces remain organized, functional, and professional.

Travel Management

Manage and coordinate travel arrangements across the organization.
Book flights, accommodations, transportation, and conference registrations for staff, and leadership as required.
Prepare and distribute travel itineraries.
Serve as a point of contact for travel-related issues and changes.
Maintain travel records and supporting documentation.

Human Resources Administration

Support recruitment activities
Assist with onboarding and offboarding processes
Prepare employment-related documentation and templates.
Maintain employee records and HR files in accordance with privacy requirements.
Support policy updates, employee communications, and learning initiatives
Provide administrative support to the HR Manager and broader HR function as needed

Project Coordination & Strategic Initiatives

Support organizational projects and strategic initiatives alongside UWW/EXP Project Lead.
Coordinate project meetings, documentation, timelines, and deliverables.
Track project milestones and action items.
Prepare project status updates, reports, and presentations.
Support cross-functional collaboration to ensure successful project execution.
Conduct research and information gathering to support decision-making and organizational planning.

Board & Governance Support

Coordinate Board of Directors meeting logistics.
Prepare Board and Committee packages as needed.
Maintain governance files, records, and documentation.

Other duties assigned as required.

WHAT YOU OFFER

Education

Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.

Experience

Proven experience supporting leadership teams.
Experience coordinating projects and managing multiple priorities simultaneously.
Experience coordinating complex schedules, meetings, and travel arrangements.
Experience in a nonprofit, charitable, or mission-driven organization is considered an asset.
Experience supporting Board or governance functions is a strong asset.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong project coordination and administrative abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and project management tools.
Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making capabilities.
Ability to work independently while collaborating effectively with diverse stakeholders.

Fluency in both English and French is required.

Working Conditions

Hybrid work environment based in the Greater Toronto Area.
Regular attendance at the Toronto office as required to support organizational operations.
Occasional evening and weekend work to support Board meetings, events, and organizational priorities.

Apply on upwithwomen.bamboohr.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level support to the Leadership Team, including calendar management, travel coordination, and meeting logistics. Additionally, the role oversees administrative operations, HR support, project coordination, and governance activities for the Board of Directors.

Requirements

Candidates must possess post-secondary education in a relevant field and proven experience in executive support, project coordination, and complex scheduling. Fluency in both English and French is a mandatory requirement for this position.

Skills

Executive Support
Administrative Systems
Project Coordination
Travel Management
Human Resources Administration
Board Governance
Bilingualism
Time Management
Microsoft Office Suite
Communication
Problem-solving
Decision-making
Confidentiality
Procurement
Scheduling

Benefits

Health Plan
Dental Plan
Health Spending Account
Group Insurance
Life Insurance
Dependent Life Insurance
Accidental Death and Dismemberment Insurance
Peace of Mind Plan
Birthday Off
Internal Psycho-social Resources
One on One Coaching

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Bilingual
Nonprofit
Charity
Operations
Governance
HR Administration
Project Management
Travel Coordination
Microsoft Office
Hybrid Work
Strategic Initiatives
Board Support
Procurement
Scheduling
Administrative Support
Leadership Support
Recruitment
Onboarding
Offboarding
Policy Development
Time Management
Confidentiality
Stakeholder Collaboration
Research
Reporting
Logistics
Office Management
Documentation
Workflow Optimization

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Work requirements

Jobs in Canada