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Added 5 hours ago
S
Speech Language Pathologist, Neuromotor - BC Children’s Hospital & Sunny Hill Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…opportunities including guest speakers and presentations on current research happening right at the hospital - keeping you connected to the latest advances in pediatric care while making a…
Added 5 hours ago
TH
Project Manager
The Hospital for Sick Children
Toronto, ON
- Full-time
…children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge…
Added 10 hours ago
CC
Data Engineer
Canadian Cancer Society
Hamilton, ON
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 14 hours ago
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Specialist, Procurement & Supply Chain Process Governance, Risk and Controls
Vale
Canada
- Full-time
This is a permanent position reporting to the Manager, Supply Chain Governance, Controls and Inventory Strategy. The Specialist will play a key role within Vale Base Metals' Procurement and…
Added 15 hours ago
TM
Water Management Lead
Talamore Mining
Whitehorse, YT
- Full-time
Lead and direct environment, engineering, permitting, and operations team members and consultants who are developing the overall site water balance. Drive accountability based on data…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
Ottawa, ON
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
Montreal, QC
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
Toronto, ON
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
Vancouver, BC
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
Halifax, NS
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
Calgary, AB
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 16 hours ago
HD
Affiliate & Creator Growth Manager
Hadley Designs
Remote, Canada
- $75,000 to $125,000 CAD / year
- Remote
You'll own the overall affiliate growth strategy, program profitability, creator acquisition, incentive structures, and expansion into new channels. You'll lead our affiliate operations…
Added 16 hours ago
CC
Data Engineer
Canadian Cancer Society
St. John's, NL
- Full-time
Join an exceptional team of Digital Strategy & Technology professionals helping to power the Canadian Cancer Society’s (CCS) operations and fuel our mission through innovative digital…
Added 17 hours ago
FR
Leasing Agent / Assistant Resident Services Manager
FirstService Residential Canada
AB · Edmonton, AB
- Internship
Reporting to the Portfolio Manager, the Leasing Agent / Assistant Resident Manager carries out the administration and execution of day-to-day leasing, resident relations, and on-site…
Added 17 hours ago
UO
Clinical Trial Systems Lead, Calgary Centre for Clinical Research
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Clinical Trial Systems Services, the Clinical Trial Systems Lead is a key member of a Provincial OnCore Support Team (POST) within the Calgary Centre for Clinical…
Added 17 hours ago
CA
Development Manager
Canucks Autism Network
Vancouver, BC
- Full-time
…donors, opening doors through existing CAN networks and prospect research, making direct asks, and mobilizing community leaders and champions to support CAN. This role offers a unique…
Added 17 hours ago
UO
Supply Chain Analyst, Supply Chain Management
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, the Supply Chain Analyst contributes to sourcing activities, procurement operations, and performance reporting by applying analytical thinking, supporting…
Added 17 hours ago
UO
Contracts Specialist, Procurement Services
University of Calgary
Calgary, AB
- Contract
Procurement Services within AVP Strategy Enterprise Communications is currently seeking a Full-time Limited Term Contracts Specialist for approximately 12 months.
Added 17 hours ago
B
Digital Product Manager
BMO
Toronto, ON · BMOPLACE
- Full-time
We are seeking a Digital Product Manager to help shape and deliver digital experiences for our Digital Retail Investments team, from discovery and roadmap development through release,…
Added 18 hours ago
Area Occupational Health and Safety Coordinator
Government of Alberta
Peace River, AB
Alberta Wildfire inspires public confidence in wildfire and forest management, sustaining operations and preventative practices, and leading collaboration that enables safe and resilient…
Added 18 hours ago
RB
Director, Strategy
Royal Bank of Canada
Toronto, ON
- Full-time
Drive horizontal strategy across all CRM and Branch Platforms to ensure integrated and consistent advisor experiences
Added 18 hours ago
PC
Information Technology Audit Manager (Bilingual FR/EN)
Pwc Canada
Montreal, QC
- Full-time
…assist clients in optimising control activities, organisational strategy, and policies and procedures. You’ll conduct transaction testing, perform readiness assessments, and leverage…
Added 18 hours ago
R
Director, Strategy
RBC
Toronto, ON
- Full-time
Drive horizontal strategy across all CRM and Branch Platforms to ensure integrated and consistent advisor experiences
Added 18 hours ago
UC
Amazon Sales & Marketplace Manager
Upper Canada Soap
Mississauga, ON
- Full-time
In this role, you will own the Amazon business across North America and the UK, with direct accountability for Amazon strategy, sales performance, profitability, and overall channel growth.…
Added 18 hours ago
C
Senior Product Manager, International Platform and Globalization
Clio
Toronto, ON
- Full-time
As the Senior Product Manager for International Platform and Globalization at Clio, you will deliver the shared platform features that let every Clio market run on the same product, such as…

Up With Women

Bilingual Executive Assistant

Toronto, ON, M5C 1S2, Canada

Salary: $68,000-$78,000 · Full-time

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Job details

Pay: Salary: $68,000-$78,000
Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

Title: Bilingual Executive Assistant

Salary: $68,000-$78,000

Location: Hybrid role based in the GTA

AI use: UWW/EXP does not use AI to screen, assess or select applicants for this position.

Our impact is growing. Our team is too.

Up with women/exponenti'elles (uww/exp) is a bold, values-driven organization with an ambitious vision for the future. Named one of fast company’s 100 best workplaces for innovators 2026, we are building toward the next stage of our impact with purpose, creativity and a transformative strategy for where we’re going and what it will take to get there.

WHO WE ARE

Up With Women / Exponenti’elles “UWW/EXP” is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential. Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing, UWW/EXP is committed to serving our clients in the official language of their choice, anywhere within our service areas.

WHAT WE CAN OFFER

We are a team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty. We are flexible, pro-parent, pro-mental health, and pro-human. Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion. Click here to hear directly from our employees about what it`s like to work with us.

Benefits: Health Plan (Paramedical and Dental), Health Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), birthday off, internal psycho-social resources, access to one on one coaching as available, and a positive and innovative office culture grounded in our core values of humanity, integrity, humour and results.

WHO YOU ARE

Reporting to the Director, Operations & Finance, you provide high-level executive support, coordinate organization-wide administrative functions, manage corporate travel, support governance and Board activities, assist with HR administration, and contribute to the implementation of strategic projects and organizational initiatives.

You are a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment, exercises sound judgment, manages competing priorities effectively, and maintains a high level of professionalism and confidentiality. You serve as a key operational partner to the Leadership Team and play a central role in ensuring the smooth and efficient functioning of UWW/EXP.

WHAT YOU WILL DO

Executive & Leadership Team Support

Provide administrative support to the Leadership Team.
Manage calendars, scheduling, and meeting coordination.
Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions.
Support annual planning sessions and offsites.

Administration & Operations

Serve as a central administrative resource for the organization.
Maintain and improve administrative systems, processes, and workflows.
Maintain organizational records, templates, policies, forms, and documentation.
Manage incoming organizational inquiries and direct requests appropriately.
Support procurement and purchasing activities.

Coordinate operations of UWW/EXP’s offices
Manage office supplies and equipment.
Assist with the planning and execution of staff gatherings, meetings, and organizational events.
Ensure office spaces remain organized, functional, and professional.

Travel Management

Manage and coordinate travel arrangements across the organization.
Book flights, accommodations, transportation, and conference registrations for staff, and leadership as required.
Prepare and distribute travel itineraries.
Serve as a point of contact for travel-related issues and changes.
Maintain travel records and supporting documentation.

Human Resources Administration

Support recruitment activities
Assist with onboarding and offboarding processes
Prepare employment-related documentation and templates.
Maintain employee records and HR files in accordance with privacy requirements.
Support policy updates, employee communications, and learning initiatives
Provide administrative support to the HR Manager and broader HR function as needed

Project Coordination & Strategic Initiatives

Support organizational projects and strategic initiatives alongside UWW/EXP Project Lead.
Coordinate project meetings, documentation, timelines, and deliverables.
Track project milestones and action items.
Prepare project status updates, reports, and presentations.
Support cross-functional collaboration to ensure successful project execution.
Conduct research and information gathering to support decision-making and organizational planning.

Board & Governance Support

Coordinate Board of Directors meeting logistics.
Prepare Board and Committee packages as needed.
Maintain governance files, records, and documentation.

Other duties assigned as required.

WHAT YOU OFFER

Education

Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.

Experience

Proven experience supporting leadership teams.
Experience coordinating projects and managing multiple priorities simultaneously.
Experience coordinating complex schedules, meetings, and travel arrangements.
Experience in a nonprofit, charitable, or mission-driven organization is considered an asset.
Experience supporting Board or governance functions is a strong asset.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong project coordination and administrative abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and project management tools.
Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making capabilities.
Ability to work independently while collaborating effectively with diverse stakeholders.

Fluency in both English and French is required.

Working Conditions

Hybrid work environment based in the Greater Toronto Area.
Regular attendance at the Toronto office as required to support organizational operations.
Occasional evening and weekend work to support Board meetings, events, and organizational priorities.

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More about this job

Responsibilities

The Executive Assistant provides high-level support to the Leadership Team, including calendar management, travel coordination, and meeting logistics. Additionally, the role oversees administrative operations, HR support, project coordination, and governance activities for the Board of Directors.

Requirements

Candidates must possess post-secondary education in a relevant field and proven experience in executive support, project coordination, and complex scheduling. Fluency in both English and French is a mandatory requirement for this position.

Skills

Executive Support
Administrative Systems
Project Coordination
Travel Management
Human Resources Administration
Board Governance
Bilingualism
Time Management
Microsoft Office Suite
Communication
Problem-solving
Decision-making
Confidentiality
Procurement
Scheduling

Benefits

Health Plan
Dental Plan
Health Spending Account
Group Insurance
Life Insurance
Dependent Life Insurance
Accidental Death and Dismemberment Insurance
Peace of Mind Plan
Birthday Off
Internal Psycho-social Resources
One on One Coaching

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Bilingual
Nonprofit
Charity
Operations
Governance
HR Administration
Project Management
Travel Coordination
Microsoft Office
Hybrid Work
Strategic Initiatives
Board Support
Procurement
Scheduling
Administrative Support
Leadership Support
Recruitment
Onboarding
Offboarding
Policy Development
Time Management
Confidentiality
Stakeholder Collaboration
Research
Reporting
Logistics
Office Management
Documentation
Workflow Optimization

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