Find work in Canada.

332,703 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Save this search

Added 34 mins ago
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Winnipeg, MB
Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 34 mins ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Moncton, NB
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 34 mins ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
London, ON
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 34 mins ago
Pharmacy Assistant II - Term (8 Months)
Sobeys
Bedford, NS
Full-time
Assist with other pharmacy operations as required
Added 34 mins ago
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Owen Sound, ON
Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 34 mins ago
Pharmacy Assistant - PT
Safeway Canada
New Westminster, BC
Full-time
Assist with other pharmacy operations as required
Added 34 mins ago
Supportive Living Coordinator Fixed Term Contract
CMHA Calgary
Calgary, AB
Other
Participate actively in team meetings, case consultations, and program development discussions.
Added 34 mins ago
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
St. Thomas, ON
Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 1 hour ago
Assistant Manager (Retail/Storage) - VI01
Prime Storage
St. Thomas, ON
$17 to $20 USD / hour
Full-time
Join us as a Assistant Manager at Prime Storage Group, where you'll be at the heart of our self-storage facilities! From renting units and trucks to selling merchandise, you'll dive into a…
Added 1 hour ago
Anesthesia Assistant Trainee, Anesthesia Tech Services - BC Women's Hospital & Health Centre
Provincial Health Services Authority
Vancouver, BC
Full-time
Active enrolment in the Certificate of Anesthesia Assistant program
Added 1 hour ago
QA Engineer
First National Financial LP
Toronto, ON · East York, ON
Full-time
Assistant Vice President IT, IT Applications & QA
Added 1 hour ago
Product Manager
First National Financial LP
Toronto, ON · East York, ON
Full-time
Assistant Vice President IT, IT Applications & QA
Added 1 hour ago
Warehouse Coordinator, 2:30pm-12:30am (18-month contract)
Martin-Brower of Canada Co.
Brampton, ON
$55,000 to $65,000 CAD / year
Full-time
The Warehouse Coordinator role offers an administrative support to the warehouse operations of a dedicated McDonald's distributorship with responsibility for planning/scheduling of manpower…
Added 1 hour ago
Operations Consultant - Part Time
sephora.com
Winnipeg, MB
$17.8 to $20.95 CAD / hour
The Operations Consultant works in partnership with the Operations Supervisor to maintain stockroom organization and merchandise updates.
Added 1 hour ago
assistant(e)-gérant(e) de magasin, Montréal Ouest, QC
Starbucks Coffee Company
Beaconsfield, QC · Dollard-Des Ormeaux, QC · Dorval, QC · Pointe-Claire, QC
$56,000 to $66,500 CAD / year
Full-time
…eligible partners in this role may participate in our bonus program, designed to recognize contributions and impact in addition to annual bean stock…
Added 1 hour ago
Administrative Assistant
Squamish Nation
North Vancouver, BC
$24.8 to $30.25 CAD / hour
Full-time
Are you an organized, welcoming, and service-oriented professional who enjoys supporting people and keeping operations running smoothly? Squamish Nation is seeking an Administrative…
Added 2 hours ago
Assistant Cook - Part-time - 11:00 am - 7:15 pm
COGIR Real Estate
Oakville, ON
Part-time
The Assistant Cook is responsible for assisting the Cook in the preparation and delivery of all foods for residents, guests and employees.
Added 2 hours ago
Second Cook - Residence (Sessional)
The University of British Columbia
Vancouver, BC
$26.26 to $27.62 CAD / hour
Part-time
Assumes responsibility for a specific area of food production as required by the unit, delegating tasks to assistant cooks as required.
Added 2 hours ago
Patient Care Aide, Families in Recovery (FIR) - BC Women’s Hospital and Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
Full-time
Grade 10 plus graduation from a recognized Nursing Assistant Program or an equivalent combination of education, training and experience.
Added 2 hours ago
Assistant Manager, Full Time
Compass Group Canada
AB · Greater Edmonton Metropolitan Area
Full-time
Now, If You Were To Come On Board As An Assistant Catering Manager, We’d Ask You To Do The Following For Us
Added 2 hours ago
Principal Product Manager - Platform Security
PagerDuty
Toronto, ON
PagerDuty, Inc. (NYSE: PD) is the global leader in AI-first digital operations. By automatically detecting, diagnosing, and remediating issues, the PagerDuty Platform orchestrates AI agents…
Added 3 hours ago
Executive Assistant
Clarity
Vancouver, BC
$70,000 to $110,000 CAD / year
Full-time
As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded…
Added 3 hours ago
Pharmacy Assistant II - Term (8 Months)
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Bedford, NS
Assist with other pharmacy operations as required
Added 3 hours ago
Pharmacy Assistant
Neighbourly Pharmacy
Prince Albert, SK
Completion of a pharmacy assistant program is an asset.
Added 3 hours ago
Administrative Assistant, Academics
Branksome Hall
Toronto, ON
$50,123 to $62,570 CAD / year
Full-time · Contract
In addition, the Administrative Assistant, Academics is also a member of the Chandaria Research Centre (CRC), providing administrative support to the Director, the overall operations and…

Upper Canada College

Administrative Assistant, Finance & Operation

Toronto, ON, Canada

Pay: $66,746 to $87,604 CAD / year
Job type: Full-time
Apply by: Oct 22, 2026
Experience: 5-7 years of progressive administrative or coordination experience, preferably in finance and/or operations;
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

Employment Terms: Full Time, Permanent

Start date: October 2026

We are looking for an enthusiastic, curious, and adaptable Administrative Assistant to provide high-level administrative, coordination, and operational support to the Vice-Principals of Finance and Operations to ensure effective governance, risk management, and execution of strategic and operational priorities across the College.

Key Responsibilities And Tasks

Key Responsibilities & Tasks:

Governance & Executive Coordination

Coordinate Board, Committee, and governance meetings including proactive scheduling, timely materials preparation and distribution including agendas, minutes, and follow-ups;
Support audit cycles, financial reporting timelines, and governance documentation;
Maintain a centralized tracking of action items and ensure timely completion of deliverables.

Finance & Operations Administration (College and Foundation)

Support financial processes including procurement coordination, documentation, and contract administration;
Coordinate workflows related to audits, financial assistance processes, and reporting cycles;
Assist in maintaining financial records, reports, and documentation integrity;
Support capital projects and facilities operations through scheduling, vendor coordination, and documentation;
Supported college and foundation administrative activities by coordinating document collection, statement retrieval, portal access, fund manager communications, and maintaining tracking sheets for capital calls, distributions, reports, and other investment-related documentation.

Systems, Process & Data Coordination

Assist with financial systems modernization and data integrity;
Support process mapping and workflow optimization initiatives;
Support implementation and adoption of new tools, templates, and workflows;
Maintain organized digital filing systems and documentation standards;
Generate reports and dashboards to support decision-making.

Administrative Support

Triage incoming requests and communications, ensuring alignment with priorities;
Provide proactive calendar, meeting, and correspondence support to Vice-Principals;
Draft communications, reports, and presentations;
Manage competing priorities and anticipate administrative needs.

Other Duties

Support cross-functional initiatives and peak periods across departments;
Contribute to continuous improvement and operational excellence initiatives;
Be a mentor for an IB continuum project (Personal Project, PYP Exhibition or Extended Essay).

Job Requirement

Experience, Knowledge And Competencies

Post-secondary education in business administration, finance, or related field required;
5-7 years of progressive administrative or coordination experience, preferably in finance and/or operations;
Strong understanding of administrative processes, governance, or financial environments;
Advanced proficiency with Google Workspace (Docs, Sheets, Drive, Gmail) or comparable administrative environment;
Proven experience supporting senior leaders in complex organizations;
Demonstrated experience coordinating multiple projects and priorities simultaneously;
Demonstrated experience working with data, reporting, and systems;
Experience using AI tools to enhance productivity, identify efficiencies, and support workflow optimization, including interest or experience in managing AI agents and ensuring ethical use an asset;
Experience in educational or non-profit environments an asset
Exposure to financial systems and reporting tools, strong asset
Experience with process improvement or systems implementation is an asset;
Strong organizational and analytical skills with attention to detail;
Excellent written and verbal communication skills.

What We Offer

At UCC, we believe in supporting the whole person. We offer a highly competitive total rewards package designed to support your professional growth, personal well-being, and every stage of your life journey:

Comprehensive Health & Life-Stage Support: Robust medical, dental, and vision coverage, health care and lifestyle spending accounts, and dedicated support for various life stages - including a progressive menopause policy, hormonal health supports, and 24/7 access to our Employee & Family Assistance Program (EFAP).
Generous Time Off & Balance: Enjoy additional paid time off during school-calendar breaks (including winter holiday, midterm breaks, and March Break), generous vacation allotment, paid volunteer time, and the unique opportunity for self-funded sabbaticals.
Financial Security: Competitive salary ranges, a generous UCC-matched RRP program for staff, OTP pension for teachers, and parental leave top-ups.
Unparalleled Professional Growth: Robust funding for external workshops, conferences, and networking, alongside access to UCC’s custom leadership development program and visiting global experts.
A Vibrant, Pluralistic Community: Access to employee-resource groups, cultural celebrations, multi-faith spaces, and collaborative book clubs focused on equity and anti-oppression.
Beautiful Campus Amenities: Work on a stunning midtown Toronto campus with free parking, and enjoy employee access to exceptional libraries, green spaces, and state-of-the-art athletic facilities (including fitness rooms, an indoor pool, and tennis/pickleball courts). UCC

About UCC

Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being. Among its strategic goals is UCC’s ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for justice and peace among all people, and addressing systemic and structural forms of oppression.

UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, Indigenous Peoples, persons with disabilities, 2SLGBTQIA+ and historically marginalized persons. UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives.

This position is an existing vacancy. Compensation is based on qualifications and experience. The range for the position is $66,746-$87,604.

Please apply on ADP by Friday October 9th , 2026. We thank all candidates in advance; however, we will contact only those selected for an interview. Artificial intelligence tools may be used at certain stages of the recruitment and selection process. As a condition of employment, a current Vulnerable Sector Screening Police Record Check is required.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides high-level operational and governance support to the Vice-Principals of Finance and Operations. Responsibilities include coordinating board meetings, managing financial documentation, supporting audits, and optimizing administrative workflows.

Requirements

Candidates must have post-secondary education in business or finance and 5-7 years of progressive administrative experience. Proficiency in Google Workspace and strong organizational skills are required, with experience in educational or non-profit environments considered an asset.

Skills

Administrative support
Governance coordination
Financial reporting
Procurement coordination
Contract administration
Data integrity
Process mapping
Workflow optimization
Report generation
Calendar management
Project coordination
Analytical skills
Communication skills
Google Workspace
Financial systems
AI tools

Benefits

Medical coverage
Dental coverage
Vision coverage
Health care spending account
Lifestyle spending account
Employee & family assistance program
Paid time off
Vacation allotment
Paid volunteer time
Self-funded sabbaticals
RRP program
OTP pension
Parental leave top-ups
Professional development funding
Free parking
Fitness facilities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Finance
Operations
Governance
Risk Management
Procurement
Audit
Financial Reporting
Google Workspace
Data Integrity
Process Mapping
Workflow Optimization
Capital Projects
AI Tools
Project Management
Non-profit
Education Administration
Strategic Planning
Documentation
Vendor Coordination

Report this job