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Upper Thames River Conservation Authority

Corporate Services Assistant

London, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 19, 2026
Working hours: 35 hours per week
Positions available: 1
Posting language: English
Posted: Oct 6, 2026

Original job description

Job Status: Permanent Full-Time

Compensation: Grade 6, $33.35 (starting) to $40.58 per hour

Number of Vacancies: 1 existing vacancy

Benefits: Comprehensive Group Benefits, Pension Plan (OMERS) and Vacation package; complimentary access to UTRCA Conservation Areas

Hours of Work: 35 hours per week, Monday to Friday

Benefits: Comprehensive Group Benefits, Pension Plan (OMERS) and Vacation package;

Free access to UTRCA Conservation Areas (Fanshawe, Pittock and Wildwood)

Location: UTRCA, 1424 Clarke Road, London. Not eligible for remote work.

Application Closing Date: October 19, 2026

At the Upper Thames River Conservation Authority (UTRCA), our mission is Communities engaged in a healthy, resilient environment. We work in partnership with the 17 municipalities within the Upper Thames River watershed, whose appointed representatives bring both urban and rural perspective to our Board of Directors. Together, we shape policies and programs that reflect the needs of our communities and support the long-term health of our watershed.

We Focus On Five Key Areas

Protecting people and property and supporting safe development
Delivering landowner stewardship
Providing natural spaces and recreational opportunities
Making science-based decisions
Empowering communities and youth.

The Upper Thames River watershed spans approximately 3,421 square kilometers and includes predominately rural landscapes, as well as the urban centers of London, Stratford, and Woodstock. We serve a diverse population of approximately 600,000 residents. Our Conservation Areas offer outdoor recreational opportunities that welcome people of all ages and backgrounds, helping to educate visitors and share conservation messages that support the health of our watershed.

As a member of our team, you will support our mission by contributing your skills, knowledge, and experience to meaningful work. We believe diverse perspectives make us stronger and are committed to creating a collaborative, inclusive environment where people feel supported, respected, and encouraged to do their best work together. If this opportunity aligns with your experience and interests, we invite you to apply.

Summary

The Corporate Services Assistant serves as the primary internal point of contact for UTRCA staff regarding administrative, financial, and human resources support functions. This role provides coordination and operational assistance by facilitating communication and ensuring staff have access to the tools, information, and services required to carry out their work effectively.

Responsibilities

Act as primary backup for front desk reception, including greeting visitors, responding to inquiries, managing mail and courier services, and supporting opening and closing procedures.
Support billing and revenue functions as backup to the Billings Administrator, including financial reconciliations, payment processing, cheque register maintenance, and invoice support.
Administer the staff mobile device program, including procedure development, inventory management, device distribution and returns, model and pricing updates, and billing coordination.
Provide administrative support for Corporate Services functions, including asset management and Human Resources.
Act as the main contact for certificates of insurance and coordinate the Authority’s annual insurance application.
Assist staff with procurement processes, including guidance on purchase orders, p‑card reconciliation, vendor communications, and monitoring blanket purchase orders.
Support event planning and logistics, including coordination or set up and cleanup activities.
Maintain and update Corporate Services resources, including internal learning materials, procedural guides, and website content.
Perform other related duties and projects as assigned.

Qualifications

Minimum of 2 or 3 years’ college education in administrative support, business, office administration or accounting.
Five years’ experience in a progressively responsible administrative and customer service role, including using a range of office equipment and tools.
Three years’ experience documenting financial transactions, with general knowledge of reconciliation processes.
Familiarity with insurance programs is an asset.
Familiarity with procurement practices is an asset.
Experience and skill in using various software applications including MS365 (including Excel, Teams, and SharePoint) or the ability to quickly learn comparable systems.
Strong customer service skills and the ability to work effectively with members of a team.
Strong organizational and communication skills, with the ability to communicate clearly and work respectfully with a variety of people.
Ability to manage multiple priorities, work independently when required, and meet deadlines in a fast-paced environment.

Certifications, Memberships, Licenses

Valid Ontario Driver’s License

Background Check Requirements

Successful candidates will be required to provide a satisfactory police check prior to commencement of employment.

Apply Now!

To be considered, please submit your cover letter and resume to the UTRCA, in confidence, via:

E-mail:jobs@thamesriver.ca

Mail:1424 Clarke Road, London, ON, N5V 5B9

Please indicate the position title “Corporate Services Assistant” in the subject line of your email. We thank all individuals who expressed interest in this role. Please note, only those selected to move forward in the interview process with be contacted.

We are committed to providing a diverse, inclusive, and equitable work environment that is free from discrimination and fosters belonging. We encourage and welcome applications from qualified members of the four designated groups, and persons of any sexual orientation, gender identity, or gender expression.

Accommodation is available and will be provided in all aspects of the hiring process as required under the Accessibility for Ontarians with Disabilities Act (AODA), Integrated Accessibility Standards Regulation and as request by applicants. Should you require accommodation in making an application, please contact UTRCA by phone at 519-451-2800 or at the email address above.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Conservation Authorities Act R.S.O. 1990, c. C.27, s. 18 (1) and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to: General Manager, Upper Thames River Conservation Authority, 1424 Clarke Road, London, ON N5V 5B9, 519-451-2800.

Upper Thames River Conservation Authority

1424 Clarke Road

London, ON, N5V 5B9

519-451-2800

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Organization Profile

Job Details

Position Type

Full Time

Job Categories

Accounting/ Finance, Administrative / Clerical Support

Experience

Five years’ experience in a progressively responsible administrative and customer service role, including using a range of office equipment and tools.

Education

Minimum of 2 or 3 years’ college education in administrative support, business, office administration or accounting.

Salary

$33.35 (starting) to $40.58 per hour

Date Posted: October 5, 2026

How To Apply

cover letter, resume

Contact Name

Jennifer Williams

Contact Phone

519-451-2800

Email Jennifer Williams

Application Deadline

Monday, October 19, 2026

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More about this job

Responsibilities

Provides internal administrative, financial, and human resources support, including reception backup, billing and revenue assistance, mobile device program administration, and insurance coordination. Supports procurement, event logistics, asset management, and the maintenance of Corporate Services resources and procedures.

Requirements

Requires at least two or three years of college education in administrative support, business, office administration, or accounting, along with five years of progressively responsible administrative and customer service experience. Also requires three years of experience documenting financial transactions and general knowledge of reconciliations, as well as strong organizational, communication, customer service, and software skills.

Skills

Administrative Support
Customer Service
Financial Reconciliation
Payment Processing
Invoice Support
Asset Management
Human Resources Support
Procurement
Purchase Order Administration
P-Card Reconciliation
Insurance Coordination
Event Planning
Microsoft 365
Excel
Teams
SharePoint

Benefits

Comprehensive Group Benefits
OMERS Pension Plan
Vacation Package
Complimentary Access to UTRCA Conservation Areas

Visa sponsorship

Not detected in the job text

Hiring contact

Jennifer Williams

Keywords

Administrative Support
Customer Service
Financial Transactions
Financial Reconciliation
Billing
Revenue
Payment Processing
Cheque Register
Invoice Support
Mobile Device Program
Asset Management
Human Resources
Certificates of Insurance
Insurance Application
Procurement
Purchase Orders
P-Card Reconciliation
Vendor Communications
Blanket Purchase Orders
Event Planning
Microsoft 365
Excel
Teams
SharePoint
Police Check
Ontario Driver's License
Conservation Authority
Environmental Services

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