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Added 2 days ago
SD
Front Desk Administrative Support
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
Reporting to the Vice President, the Office Manager and Executive Assistant will assist in the support and execution of programs, presentations and initiatives that aid in the growth of the…
Added 2 days ago
C
Performance Testing Lead - Assistant Vice President
Citi
Mississauga, ON
- Full-time
…lead & mentor team. Position is expected to play dual role of manager as well as handle delivery for assigned LOB or multiple critical applications on need basis. Person should have strong…
Added 3 days ago
SD
Front Desk Administrative Support
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
Reporting to the Vice President, the Office Manager and Executive Assistant will assist in the support and execution of programs, presentations and initiatives that aid in the growth of the…
Added 3 days ago
SD
Front Desk Administrative Support
Shoppers Drug Mart
Mississauga, ON
- Full-time
Reporting to the Vice President, the Office Manager and Executive Assistant will assist in the support and execution of programs, presentations and initiatives that aid in the growth of the…
Added 5 days ago
M
Assistant Vice President, Delivery Manager
MUFG
Toronto, ON
- Full-time
The Delivery Manager is accountable for the delivery of technology and business change projects within a complex banking environment. The role leads projects from initiation through…
Added 9 days ago
UO
Prospect Management Analyst, VP Development and Alumni
University of Calgary
Calgary, AB
- Full-time
…supporters. This goal is accomplished under the direction of the Vice President,…
Added 9 days ago
MU
Administrative Assistant to the AVP & CIO - Information Technology Services
MacEwan University
AB · Edmonton, AB
- Full-time
Reporting to the Senior Manager, Business Operations, the Administrative Assistant is responsible for providing high-level, comprehensive administrative support to the Associate Vice…
Added 11 days ago
WB
Senior Specialist: Executive Administrative
Whistler Blackcomb
Whistler, BC
- Full-time
Provide strategic support to the Vice President of Mountain Operations through close partnership with the Mountain Ops Leadership Team`.
Added 11 days ago
UO
Assistant to the Director
University of Waterloo
Waterloo, ON · Davis Computer Research Centre
- Full-time
…providing secretarial and administrative support for special projects and assists in the preparation and submission of same. This position provides direction to other administrative staff…
Added 11 days ago
Senior Specialist: Executive Administrative
Vail Resorts
Whistler, BC
Provide strategic support to the Vice President of Mountain Operations through close partnership with the Mountain Ops Leadership Team`.
Added 17 days ago
IH
Executive Assistant
Interior Health Authority
Kelowna, BC
- Full-time
The Executive Assistant provides confidential administrative support functions to the Vice President. The Executive Assistant’s primary responsibilities include coordinating and organizing…
Added 18 days ago
BC
Executive Advisor, Legal Services
Build Canada Homes | Maisons Canada
ON · Ontario, Canada
- Full-time
…support staff as required. Provides back-up to the Executive Assistant to the President and Chief Executive Officer and to the Executive Assistant to the Vice-President, Finance and Chief…
Added 1 month ago
B
Scientist/Assistant Professor, Proteomics
BioSpace
Vancouver, BC
- Full-time
Vice President Research, BC Cancer Applications and questions should be sent to: Georgia Maniotakis
Added 1 month ago
FC
Directeur ou Directrice, Ventes régionales (Montréal) | Manager Regional Sales (Montreal)
Fidelity Canada
Montreal, QC
- Full-time
En collaboration avec le vice-président, Ventes régionales, le directeur ou directrice, Ventes régionales est chargé de gérer l’équipe des ventes formée d’adjoints, Expansion des affaires…
Added 1 month ago
T
Executive Assistant I
TD
Dieppe, NB
- Full-time
Reports to a TDBG Vice President (VP) and provides administrative support.
Added 4 months ago
Clinic Manager
WELL Health Technologies Corp
Winnipeg, MB
Clinic Manager provides leadership to the administrative and clerical support team and to support physicians and other health care professionals. Lead the medical office assistant team with…
Added 1 month ago
W
Executive Vice President, Walker Environmental Group
Walker
Niagara Falls, ON
- Full-time
…Environmental Limited, develops landfill gas utilization and control projects across Canada, transforming landfill gas methane into heat and electricity used by local industries and the…
Added 2 months ago
UI
Executive Assistant & Office Manager
Uptime Industrial Inc.
Surrey, BC
- $55,000 to $65,000 CAD / year
Reporting to the CEO, the Executive Assistant & Office Manager provides high-level administrative and operational support to the CEO, Vice President, and Leadership team while supporting…
Added 2 months ago
DC
Detailing Project Manager - Langley, Canada
DeSimone Consulting Engineering
Langley (District), BC
- Full-time
The Project Manager works closely with Senior Project Managers, Lead Project Manager and may report to the Executive Vice President (EVP) and Chief Operations Office (COO) as required. The…

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Uptime Industrial Inc.

Executive Assistant & Office Manager

Surrey, BC, Canada

$55,000 to $65,000 CAD / year

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Job details

Pay: $55,000 to $65,000 CAD / year
Experience: 3+ years of experience in executive and administrative support, preferably supporting senior leadership;
Posting language: English
Posted: Aug 10, 2026

Original job description

About The Company

Uptime Industrial is a leading provider of full-service industrial and commercial equipment repair, upgrades, installation and relocation across North America. As a service provider, our mission is simple - to keep our clients’ businesses running – 24 hours a day, 7 days a week, 365 days a year.

Our recent growth and continued success stems not only from being highly trained experts in our craft, but also from our most important values: integrity and innovation. These values are a big part of who we are and how we work. We are committed to always doing the right thing for the job, for our customer and most importantly, for our people and each other. To learn more about Uptime Industrial and the core values that shape our company today, visit https://www.uptimeindustrial.com/about/.

About The Role

Reporting to the CEO, the Executive Assistant & Office Manager provides high-level administrative and operational support to the CEO, Vice President, and Leadership team while supporting the day-to-day needs of the office. This diverse role is responsible for executive calendar and email management, travel coordination, reporting and research, office administration, IT and fleet coordination, employee setup, and Company events. As a trusted resource across the organization, you will manage competing priorities, handle confidential information with discretion, and take a proactive approach to keeping our Executives, office, and operations organized and running smoothly.

Executive & Administrative Support

Provide comprehensive administrative support to the Leadership team, including arranging meetings, preparing and reconciling documents and notes, updating and distributing surveys, and creating reports, lists, and presentations;
Manage the CEO’s calendar, including coordinating meetings, appointments, and scheduling priorities;
Support the CEO with email filtering and review, identifying priority items and assisting with follow-up as required;
Provide administrative and personal assistance to the CEO and Vice President, including coordinating and reconciling expenses and other requests;
Coordinate travel arrangements for Executives and employees, including flights, hotel accommodations, ferry bookings, car rentals, and other travel requirements;
Prepare reports and conduct research projects to support Business Development initiatives;
Conduct research and obtain pricing on services, vendors, venues, and other business requirements to support planning and decision-making;
Support ad hoc projects and provide additional administrative assistance as required.

Office & Operational Support

Maintain the inventory of office essentials, including supplies, stationery, food, and beverages, and place orders as needed;
Oversee the mailing, distribution, and pick-up of Company packages;
Ensure the office is well kept and organized, including maintaining shared areas and coordinating necessary upkeep;
Manage and monitor relationships with office vendors and service providers, including cleaners, pest control, and other contractors;
Oversee contracts, permits, licences, and renewals related to office services to ensure requirements remain current;
Provide Dispatch coverage during the day and for vacation, sick leave, and other absences as required;
Serve as a secondary point of contact for employees and customers through the main office line, responding to inquiries, ensuring appropriate coverage, and accurately documenting and delegating requests to the appropriate parties.

IT, Fleet & Employee Setup

Administer the Company phone plan and mobile devices, including coordinating new devices, replacements, changes, and maintaining accurate records;
Coordinate the setup and maintenance of equipment and access for new and existing employees, including computers, cell phones, key fobs, alarm access, and business cards;
Support the administration of the Company vehicle fleet, including maintaining records and coordinating administrative requirements;
Prepare and maintain project and operational reports using Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and other functions as required;
Coordinate with internal teams and external service providers to ensure employee equipment, technology, and access requirements are addressed in a timely manner.

Events & Employee Engagement

Plan, coordinate, and facilitate Company events, including the Christmas Party, Golf Tournament, Town Halls, BBQs, team-building activities, Social Committee initiatives, and charitable partnerships;
Assist with ordering custom merchandise and recognition items for Company events and milestones, including Service Awards and Red Seal celebrations;
Collaborate with internal departments to create and distribute the quarterly Company newsletter.

What You Bring

The ideal candidate is highly organized, dependable, and genuinely enjoys helping others. They thrive in a fast-paced environment, take pride in producing high-quality work, and have a keen eye for detail. Approachable and adaptable, they build positive working relationships across the organization and are comfortable working both independently and collaboratively. They exercise sound judgment and discretion when handling confidential and sensitive information, take initiative, and are always willing to jump in where needed. Most importantly, they bring a positive attitude, enjoy variety, and are ready to take on new challenges while having some fun along the way!

Our Must Haves

3+ years of experience in executive and administrative support, preferably supporting senior leadership;
Event coordination is considered an asset;
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with advanced Excel skills including pivot tables and VLOOKUP/XLOOKUP;
Strong commitment to attention to detail and adherence to established processes;
Hold a valid Class 5 Driver’s License with a clean driver’s abstract;
Ability to adapt quickly and apply strong problem solving skills;
Available to work 9:00am-5:00pm in the office, with flexible hours for events.

Your Rewards

Our most important offering to anyone that joins the Uptime Industrial team is our culture of innovation, achievement, and ownership. We bring out the best in each other by constantly striving to be world class in all we do. These values are reflected in our Work, our Company, and our People.

At Uptime, we also offer a very competitive compensation structure that supplements your regular income with a robust benefits package:

Salary: $55,000 to $65,000 per year
- Please note - the listed salary is dependent on various factors, including market and individual qualifications objectively assessed during the interview process.
Medical and Dental Coverage: Our industry leading benefits package covers you and your dependents at no cost
Friends and Family Program: Early and exclusive access to our newly released projects
Registered Retirement Savings Plan: A plan that helps you save for your retirement with employer matching

TSBC #LEL0203051

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More about this job

Responsibilities

The Executive Assistant & Office Manager provides high-level administrative and operational support to the leadership team while managing daily office needs. Responsibilities include executive calendar management, travel coordination, office administration, fleet oversight, and event planning.

Requirements

Candidates must have 3+ years of experience in executive or administrative support and strong proficiency in Microsoft Office, particularly advanced Excel. A valid Class 5 Driver’s License and the ability to work on-site during standard business hours are required.

Skills

Executive support
Office management
Calendar management
Travel coordination
Microsoft office suite
Advanced excel
Pivot tables
Vlookup
Xlookup
Event coordination
Administrative support
Fleet management
Vendor management
Communication
Problem solving
Attention to detail

Benefits

Medical coverage
Dental coverage
Friends and family program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Manager
Microsoft Office
Excel
Pivot Tables
VLOOKUP
XLOOKUP
Fleet Management
Vendor Relations
Event Planning
Administrative Support
Operations
Calendar Management
Travel Coordination
Industrial Equipment
Reporting
Research
Data Analysis
Communication
Project Support
Inventory Management
Class 5 Driver's License
Customer Service
Dispatch
Office Administration

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