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Urban Solar

Purchasing Coordinator

Langford, BC, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Experience: 1–3 years of experience in purchasing, procurement, or an operations support role
Posting language: English
Posted: Sep 30, 2026

Apply About employer

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Original job description

Join Urban Solar

Urban Solar is the leading manufacturer of standalone solar energy systems and e-paper displays for bus stops in North America. Based in Victoria, BC, we are passionate about enhancing public safety, accessibility, and transit efficiency through innovative off-grid solutions.

Urban Solar was recently named the UVic Co-op and Career New Employer of the Year.

At Urban Solar, your work directly shapes public infrastructure at thousands of bus stops across North America. Our systems power safer bus stops, deliver real-time passenger information, and operate reliably in tough urban environments.

You’ll join a high-performance team that values clarity, ownership, and execution. We move quickly, think strategically, and hold ourselves to a high standard.

The Role

We're looking for a Purchasing Coordinator to handle the day-to-day buying that keeps our production running. Our products are built by contract manufacturers in Canada and the U.S. and at our own facility in Bellingham, WA. They rely on us to supply the components that go into every system: LED drivers, circuit boards, cable assemblies, wire, batteries, solar panels, hardware, and signage. You'll make sure those parts are ordered, confirmed, and delivered to the right site on time, and that every order is accurate in our ERP.

This is a hands-on role on a small, collaborative team. You'll work alongside our order processing, logistics, and inventory team members, and everyone shares ownership of our Sage Intacct ERP. It's a great fit for someone who's organized, persistent with follow-ups, and enjoys building good working relationships with suppliers.

Key Responsibilities

Purchasing

Issue purchase orders in the ERP (Sage Intacct) for components, cable assemblies, electronics, hardware, and supplies
Request quotes, compare pricing and lead times, and confirm order acknowledgements
Revise POs as pricing, quantities, dates, or ship-to details change
Follow up on open orders and expedite anything at risk of delaying production
Place catalogue and web orders with distributors

Supplying our production partners

Arrange for materials to ship directly to contract manufacturers, Bellingham, or our Victoria office
Coordinate component kits and consigned material for circuit board assemblers and other partners
Buy parts for warranty replacements and urgent customer needs

Suppliers and records

Keep supplier details, part pricing, and lead times up to date in the ERP
Help onboard new suppliers, including arranging samples for quality review
Answer questions from our inventory and finance team members about purchase orders, pricing, and supplier accounts

Planning support

Turn material forecasts into timely purchase orders
Flag shortages, long lead-time items, and supplier delays early so the plan can adjust
Share supplier lead times and pricing changes that affect forecasts
Keep open PO trackers current

Team support

Work closely with our order processing lead, logistics coordinator, inventory lead, and Bellingham production team
Keep purchasing records accurate
Support Engineering with part questions, alternates, and samples for new products

Key Benefits

Competitive salary commensurate with experience (Projected range of $55,000-$65,000)
Annual profit-sharing bonuses
Three weeks annual vacation to start
Comprehensive medical and dental benefits
Bi-weekly Flex Fridays
$500 CAD annual health and fitness credit
$1,000 CAD annual education credit
Public transit/active commuting reimbursement
High-quality snacks, coffee, and teas
Team building events and meals

Location

This role will be in-person at our office located in Victoria, BC.

Job Type: Full-time, Permanent

What You’ll Be Doing

Reporting to the Head of Operations, you'll be the go-to person for what's been ordered, when it's arriving, and where it's going. You'll be accountable for accurate POs, on-time component deliveries, and clean purchasing data in our ERP.

What We’re Looking For

1–3 years of experience in purchasing, procurement, or an operations support role
Diploma or degree in supply chain, business, or a related field, or equivalent experience
Experience with an ERP or purchasing system
Strong Excel/Google Sheets skills and attention to detail
Clear, friendly communication with suppliers
Comfort managing many open orders at once and following up without being chased

Skills That Make You Stand Out

Sage Intacct experience
Experience buying electronic components, cable assemblies, or electrical supplies
Experience in a manufacturing environment
Familiarity with part numbers, BOMs, and lead-time planning
Experience buying from international suppliers
Experience using AI tools to speed up quoting, tracking, or documentation

How to Apply

If you're excited to help keep materials flowing to thousands of solar-powered transit amenities across North America, we'd love to hear from you.

Submit your resume and cover letter to careers@urbansolarcorp.com. Applications submitted through other channels will not be considered.

As an equal opportunity employer, Urban Solar celebrates diversity and welcomes applications from Indigenous persons, people of colour, individuals with disabilities, and those of diverse genders and sexual orientations. We strive to create a safe, inclusive, and supportive workplace that values innovation, creativity, and community impact.

Apply About employer

More about this job

Responsibilities

Create and maintain accurate purchase orders in Sage Intacct, obtain and compare supplier quotes, track open orders, and expedite deliveries to production sites. Coordinate material shipments and kits, maintain supplier and purchasing records, support forecasting and shortage planning, and assist internal teams with component and supplier questions.

Requirements

Candidates should have 1–3 years of purchasing, procurement, or operations support experience, along with experience using an ERP or purchasing system and strong Excel or Google Sheets skills. A diploma or degree in supply chain, business, or a related field - or equivalent experience - is requested, as are strong attention to detail, supplier communication, and the ability to manage multiple open orders.

Skills

Purchasing
Procurement
Purchase Order Management
ERP Systems
Sage Intacct
Excel
Google Sheets
Inventory Coordination
Logistics Coordination
Production Planning
Lead-Time Planning
Forecasting
Expediting
Attention to Detail
Supplier Communication

Benefits

Annual Profit-Sharing Bonuses
Three Weeks of Annual Vacation
Medical and Dental Benefits
Bi-Weekly Flex Fridays
Annual Health and Fitness Credit
Annual Education Credit
Public Transit and Active Commuting Reimbursement
Snacks, Coffee, and Tea
Team-Building Events and Meals

Visa sponsorship

Not detected in the job text

Keywords

Sage Intacct
ERP
Purchase Orders
Procurement
Supplier Quotes
Supplier Lead Times
Open Order Tracking
Expediting
Contract Manufacturing
Production Planning
Material Forecasting
Inventory
Logistics
Component Kits
Consigned Materials
Electronic Components
Circuit Boards
Cable Assemblies
Electrical Supplies
Bill of Materials
Part Numbers
Excel
Google Sheets
Supplier Onboarding
Quality Review
Warranty Replacements
Solar Energy
Renewable Energy
Manufacturing
AI Tools

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