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Added 11 mins ago
Project Coordinator - VTCA
Vuteq Canada Inc.
Woodstock, ON
$57,000 to $70,000 CAD / year
The Project Coordinator must ensure that all new products and engineering changes are implemented in a timely manner that meet the customers expectations.
Added 1 hour ago
22854 - MAPPA Administrator (Part-Time) Thames Valley - South Central
Ministry of Justice UK
Windsor, ON
Part-time
The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.
Added 1 hour ago
Project coordinator - Deep Foundations
Pomerleau
Contrecoeur, QC · Montreal, QC · Trois-Rivières, QC
As a Project Coordinator within Pomerleau's Civil & Infrastructure division, you will play a key role at the heart of the Deep foundations business unit. You'll manage multiple activities…
Added 1 hour ago
Project coordinator - Deep Foundations
Pomerleau
Contrecoeur, QC · Dorval, QC · Montreal, QC
As a Project Coordinator within Pomerleau's Civil & Infrastructure division, you will play a key role at the heart of the Deep foundations business unit. You'll manage multiple activities…
Added 1 hour ago
Project Coordinator
Pomerleau
Barrie, ON · Kawartha Lakes, ON
As a Project Coordinator working in our Major Projects team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project…
Added 1 hour ago
Senior Surveying Coordinator
Pomerleau
Montreal, QC · Quebec, QC
As a Senior Surveying Coordinator within Pomerleau’s Civil & Infrastructure team, you will play a central role in the planning, coordination, and strategic allocation of surveying teams…
Added 1 hour ago
Project Coordinator - Civil & Infrastructure
Pomerleau
Sept-Îles, QC
As a Project Coordinator within Pomerleau's Civil & Infrastructure division, you will play a key role at the heart of the Heavy Earthworks business unit. You'll manage multiple activities…
Added 1 hour ago
Internship, Scheduling Coordinator
Pomerleau
Vancouver, BC
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience.
Added 1 hour ago
Intern, Scheduling Coordinator
Pomerleau
Toronto, ON
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 1 hour ago
Regional Health & Safety Manager - Building
Pomerleau
Montreal, QC
Participate in development initiatives and act as a subject matter expert for Health & Safety Site Coordinators within your territory;
Added 1 hour ago
Intern, Scheduling Coordinator
Pomerleau
Ottawa, ON
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 1 hour ago
Project coordinator - Major Project
Pomerleau
Montreal, QC
As a Project Coordinator within Pomerleau’s Major Projects team, you manage multiple activities and schedules to gain a clearer understanding of the client’s, team’s, and project’s needs.…
Added 1 hour ago
Intern, Scheduling Coordinator
Pomerleau
Montreal, QC
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 1 hour ago
Project Coordinator
Pomerleau
St. John's, NL
As a Project Coordinator working in our Building Operations team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project…
Added 1 hour ago
Project Coordinator
Pomerleau
Halifax, NS
As a Project Coordinator working in our Building Operations team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project…
Added 1 hour ago
Project coordinator - Structure
Pomerleau
Montreal, QC
As a Project Coordinator within Pomerleau's Civil & Infrastructure division, you will play a key role at the heart of the structure business unit. You'll manage multiple activities and…
Added 2 hours ago
Project Coordinator, Global Development (15-Month Contract)
Brookfield
Gatineau, QC
Full-time
We are seeking a highly organized, proactive, and detail-oriented Coordinator to support our Global Development Team (“GDT”), which includes six key business units: Global Procurement, Key…
Added 3 hours ago
Student Development Coordinator, Student Life (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
Full-time
Student Life is seeking a highly organized, collaborative, and creative Student Development Coordinator to develop and deliver programs, events, and resources that support student success,…
Added 4 hours ago
Land and Resource Coordinator
Amrize
Winnipeg, MB · Saskatoon, SK
The Land and Resource Coordinator is a development-focused role that provides broad exposure across Amrize’s businesses, including aggregates, ready-mix concrete, concrete products, and…
Added 5 hours ago
Intercultural Facilitator (CF) - GOA Family Violence
Catholic Social Services Alberta
AB · Edmonton, AB
Full-time
2 years of experience as Training Facilitator/Coordinator or similar role.
Added 6 hours ago
Substance Use Clinician - Bachelors
Fraser Health
Burnaby, BC
Full-time
…and regular connection with treatment facilities. Supports development of a recovery plan to best understand how the client views their recovery journey, key supports to achieving…
Added 8 hours ago
Project Coordinator - Architecture
WalterFedy
Calgary, AB
Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 8 hours ago
Sales Coordinator
GoodWork.ca
Toronto, ON
Full-time
Evergreen is seeking a Sales Coordinator to join our team.
Added 11 hours ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
The Coordinator is expected to gain an in-depth understanding of core Alumni Relations processes, acting as a resource for standards around email marketing, digital engagement, alumni data…
Added 12 hours ago
Operations Coordinator
EllisDon
Ottawa, ON
Full-time
Maintain and update Operations records, trackers, resource information, reports, and shared documents.

Urban Systems

Project Coordinator

Kelowna, BC, Canada

Pay: This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About the Opportunity

Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support administration and project delivery.

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to:

Financial Support – track budgets in Excel, expenditures, and cost approvals. Verify financial information, provide regular updates to project leaders, support invoice coding and tracking, and prepare and edit client documents required by provincial/ regulatory auditors.
Quality Control - work closely with team members to ensure accuracy of project deliverables and financial documents to ensure adherence to quality control systems.
Contract Administrative Support – assist with the preparation and posting of tenders and other contract documents. During construction, work closely with project leaders to complete contract administration documentation and letters.
Document Production – with a creative eye, develop and format, according to Urban Systems brand standards, a variety of documents such as project correspondence, reports, proposals, presentations, community engagement materials, schedules, and spreadsheets.
Project Coordination – proactively coordinating projects throughout all phases from initiation to completion. Monitor project schedules, pull reports, draft documents, communicate with project partners, organize records and documentation for project leaders’ review, coordinate formal document preparation, and administrative details as needed.
Team Coordination – follow team schedules, project status and milestone dates. Coordinate team meetings, take meeting minutes and follow up on action items.

About You

Our ideal candidate has 2 or more years of experience or equivalent education in the field of Business Administration or similar, ideally in community consulting or a similar environment.

The core skills that will help you succeed here include:

Numbers are your thing - You have basic knowledge and aptitude for financial administration and accounting principles and are able to comfortably and confidently communicate and track budgets and costs associated with projects.
Strong service mindset – You seek to understand the needs of the team and internal clients before responding to requests to ensure efficiency and effectiveness.
Positive outlook and highly developed interpersonal skills – You have the ability to quickly develop a rapport with others, both internal and external clients.
Microsoft Office – You are technically proficient and experienced with all Microsoft Office programs with an emphasis on Excel.
Document Review - You are confident with formatting documents and can see opportunities to enhance the document content outside of the ask.
You are an excellent communicator – You have strong communication, both verbal and written, and can convey information to a wide array of audiences.
Accountability and dependability – You take personal responsibility for the quality and timeliness of work and achieve results.
You are adaptable and flexible– You maintain accuracy, a positive attitude, and an open mind in the event of changes in business needs, conditions, or work responsibilities while staying mindful of all aspects involved regardless of magnitude, while maintaining attention to detail.

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything - including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems:

Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.
Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.
Support through Transitions. You will be supported through life’s moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.
Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Deadline for applications: Wednesday, October 14, 2026, at 9:00 am PDT

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process, please get in touch with our recruitment team by email at recruiting@urbansystems.ca so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you don’t meet 100% of the preferred skills outlined in this job posting, tell us why you’d be a great fit for Urban Systems in your cover letter!

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More about this job

Responsibilities

The Project Coordinator will support project delivery by tracking budgets, managing expenditures, and ensuring the accuracy of financial documents. They will also coordinate project schedules, prepare contract documentation, and produce various project-related reports and presentations.

Requirements

The ideal candidate has 2 or more years of experience or equivalent education in Business Administration or a related field. Proficiency in Microsoft Office, particularly Excel, and strong communication and interpersonal skills are essential for success in this role.

Skills

Project coordination
Financial administration
Budget tracking
Microsoft Office
Excel
Contract administration
Document production
Quality control
Communication
Interpersonal skills
Time management
Attention to detail
Accountability
Adaptability
Meeting minutes

Benefits

Extended health coverage
Dental care
Vision care
Paid time off
Professional development
Long-term matching program
RRSP matching
TFSA matching
Parental leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Business Administration
Budgeting
Accounting
Excel
Microsoft Office
Contract Administration
Tenders
Quality Control
Community Consulting
Document Formatting
Project Schedules
Invoicing
Regulatory Auditors
Interdisciplinary Teams
RRSP
TFSA
Parental Leave
Client Relations
Administrative Support

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