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Added 6 mins ago
Food Bank Coordinator
The Salvation Army in Canada
Whitby, ON
Part-time
During the initial months of this position, work to transition the food bank into a shopping model and ensure volunteers who will assist clients are well trained. This transition will…
Added 6 mins ago
Community Services Program Coordinator
The Salvation Army in Canada
Whitby, ON
Full-time
The Community Services Program Coordinator provides leadership and oversight into a broad range of relevant, holistic, programming and special events developed to meet the needs of the…
Added 6 mins ago
Warehouse Associate - Shipping and Receiving
Metrie
Dartmouth, NS
Full-time
The Shipping and Receiving Coordinator is responsible for coordinating and overseeing the daily shipping and receiving activities with the warehouse. The position ensures that inbound and…
Added 6 mins ago
Income Tax Support Specialist
The Salvation Army in Canada
Calgary, AB
Part-time
Maintain accurate program records, statistics, volunteer schedules and procedural documents including the tracking of program activities, clients served, tax returns completed,…
Added 7 mins ago
Facilities Coordinator
JLL
Calgary, AB · CAN-CLIENT Calgary-WestJet
$61,000 to $69,000 CAD / year
Full-time
Providing comprehensive administrative support to the Operations Manager and MTS Tech for all non-Calgary sites will be a core function. You'll manage the badging support process including…
Added 23 mins ago
Coordinator, Commissary & Catering
Canadian North
Ottawa, ON
Full-time
The Coordinator, Commissary & Catering assists with onboard product, catering, and commissary programs, ensuring compliance, quality, and reliability across the airline network.
Added 23 mins ago
Law Clerk, Corporate Services
''
Toronto, ON
Full-time
The Corporate Services Coordinator (Law Clerk) is responsible for supporting corporate governance, legal entity management, and corporate compliance activities across the McCain group of…
Added 37 mins ago
Legal File & Administrative Coordinator
RemotePeople
Vancouver, BC
$48,000 to $59,000 CAD / year
Full-time
Remote People is recruiting on behalf of a large, well-established national law firm for a Legal File & Administrative Coordinator to join its Vancouver office. This is a great entry point…
Added 37 mins ago
Current Opportunities: Join Our Team!
Ontario College of Pharmacists
Toronto, ON
Full-time
This role is responsible for providing leadership, training and guidance of the Quality Assurance team for all activities associated with the development, administration, and continuous…
Added 38 mins ago
Coordinator, Sales Operations
Tourism Whistler
Whistler, BC
Comprehensive health benefits for employees and their dependents, including an Employee Assistance Program and access to wellness tools like Headspace
Added 1 hour ago
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
Temporary
…management files, assessing any barriers to ensure timely, effective and successful return-to-work plans. The Disability and Wellness Coordinator will collaborate with internal and external…
Added 1 hour ago
Receptionist / Office Coordinator
High Tide
Calgary, AB
Full-time
We’re looking for a friendly, professional, and highly organized Receptionist/Office Coordinator to join us. This is a great opportunity for someone who enjoys variety, thrives in a…
Added 1 hour ago
Project Coordinator
Urban Systems
Kelowna, BC
Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support…
Added 1 hour ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Department / Research Program: Department of Obstetrics and Gynecology
Added 1 hour ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Knowledge of Microsoft Office (Word, Excel, Power Point and Outlook),
Added 1 hour ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The Chronic Viral Illness Service Research team has an active research program, conducting numerous clinical trials each year to provide innovative research to their patients. Under the…
Added 1 hour ago
MHCA WorkSafely Training Coordinator
Manitoba Heavy Construction Association
Winnipeg, MB
Full-time
Role Description The MHCA WorkSafely Training Coordinator is a full-time, on-site role based in Winnipeg, MB, responsible for coordinating safety and training programs for heavy…
Added 1 hour ago
Evening Concierge - Casual
Optima Living
Victoria, BC
Supports the Community Relations Coordinator in scheduling and providing tours of the community as applicable.
Added 1 hour ago
184-26-4 Land Based Program Coordinator
Six Nations
Ohsweken, ON
Full-time
Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, October 14, 2026, for the Land Based Program…
Added 2 hours ago
Income Tax Support Specialist
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Part-time
Maintain accurate program records, statistics, volunteer schedules and procedural documents including the tracking of program activities, clients served, tax returns completed,…
Added 2 hours ago
Senior Project Coordinator, ICI Building Construction
Ledcor
Toronto, ON · Caledon, ON
Full-time
You are a Senior Project Coordinator with over 5 years of experience working in multi-disciplinary commercial construction projects. As an integral part of the project team, you will be…
Added 2 hours ago
Employee Insurance Coordinator - Human Resources Technician 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
The Employee Benefits Coordinator acts as an agency representative and liaison with the Minnesota Management & Budget Department, State Employee Group Insurance Program (SEGIP) in the…
Added 2 hours ago
Leave Management and Transactions Coordinator - Human Resources Technician 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Leave Management and Transactions Coordinator (MNsure)
Added 2 hours ago
Coordinator, Mental Health Services
Michael Garron Hospital
Toronto, ON
Full-time
The Coordinator, MH, is responsible for the co-ordination of the daily operations of the mental health program. This will involve overall responsibility for the provision of administrative…
Added 2 hours ago
Program Coordinator
Lawyers Professional Indemnity Company
Toronto, ON
Full-time
The role of the Program Coordinator is to provide knowledgeable, effective, and efficient customer service by verbal and written communication on the insurance program to the members of the…

Urban Systems

Project Coordinator

Kelowna, BC, Canada

Pay: This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About the Opportunity

Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support administration and project delivery.

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to:

Financial Support – track budgets in Excel, expenditures, and cost approvals. Verify financial information, provide regular updates to project leaders, support invoice coding and tracking, and prepare and edit client documents required by provincial/ regulatory auditors.
Quality Control - work closely with team members to ensure accuracy of project deliverables and financial documents to ensure adherence to quality control systems.
Contract Administrative Support – assist with the preparation and posting of tenders and other contract documents. During construction, work closely with project leaders to complete contract administration documentation and letters.
Document Production – with a creative eye, develop and format, according to Urban Systems brand standards, a variety of documents such as project correspondence, reports, proposals, presentations, community engagement materials, schedules, and spreadsheets.
Project Coordination – proactively coordinating projects throughout all phases from initiation to completion. Monitor project schedules, pull reports, draft documents, communicate with project partners, organize records and documentation for project leaders’ review, coordinate formal document preparation, and administrative details as needed.
Team Coordination – follow team schedules, project status and milestone dates. Coordinate team meetings, take meeting minutes and follow up on action items.

About You

Our ideal candidate has 2 or more years of experience or equivalent education in the field of Business Administration or similar, ideally in community consulting or a similar environment.

The core skills that will help you succeed here include:

Numbers are your thing - You have basic knowledge and aptitude for financial administration and accounting principles and are able to comfortably and confidently communicate and track budgets and costs associated with projects.
Strong service mindset – You seek to understand the needs of the team and internal clients before responding to requests to ensure efficiency and effectiveness.
Positive outlook and highly developed interpersonal skills – You have the ability to quickly develop a rapport with others, both internal and external clients.
Microsoft Office – You are technically proficient and experienced with all Microsoft Office programs with an emphasis on Excel.
Document Review - You are confident with formatting documents and can see opportunities to enhance the document content outside of the ask.
You are an excellent communicator – You have strong communication, both verbal and written, and can convey information to a wide array of audiences.
Accountability and dependability – You take personal responsibility for the quality and timeliness of work and achieve results.
You are adaptable and flexible– You maintain accuracy, a positive attitude, and an open mind in the event of changes in business needs, conditions, or work responsibilities while staying mindful of all aspects involved regardless of magnitude, while maintaining attention to detail.

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything - including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems:

Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.
Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.
Support through Transitions. You will be supported through life’s moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.
Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Deadline for applications: Wednesday, October 14, 2026, at 9:00 am PDT

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process, please get in touch with our recruitment team by email at recruiting@urbansystems.ca so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you don’t meet 100% of the preferred skills outlined in this job posting, tell us why you’d be a great fit for Urban Systems in your cover letter!

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More about this job

Responsibilities

The Project Coordinator will support project delivery by tracking budgets, managing expenditures, and ensuring the accuracy of financial documents. They will also coordinate project schedules, prepare contract documentation, and produce various project-related reports and presentations.

Requirements

The ideal candidate has 2 or more years of experience or equivalent education in Business Administration or a related field. Proficiency in Microsoft Office, particularly Excel, and strong communication and interpersonal skills are essential for success in this role.

Skills

Project coordination
Financial administration
Budget tracking
Microsoft Office
Excel
Contract administration
Document production
Quality control
Communication
Interpersonal skills
Time management
Attention to detail
Accountability
Adaptability
Meeting minutes

Benefits

Extended health coverage
Dental care
Vision care
Paid time off
Professional development
Long-term matching program
RRSP matching
TFSA matching
Parental leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Business Administration
Budgeting
Accounting
Excel
Microsoft Office
Contract Administration
Tenders
Quality Control
Community Consulting
Document Formatting
Project Schedules
Invoicing
Regulatory Auditors
Interdisciplinary Teams
RRSP
TFSA
Parental Leave
Client Relations
Administrative Support

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