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Added 1 hour ago
Coordinator, Development and Community Outreach
Greater Toronto Hockey League
Toronto, ON · North York, ON
$45,000 to $52,000 CAD / year
Full-time
Under the direction of the General Manager and reporting to the Manager, Development and Community Outreach, the Coordinator provides administrative support for development programs and…
Added 2 hours ago
Career Counsellor
Simcoe County District School Board
Barrie, ON
Full-time
…delivered in Barrie and surrounding area. Working directly with the Coordinator, the Career Counsellor operates in a results-oriented environment and is accountable for providing…
Added 2 hours ago
Marketing Coordinator
St Eugene Golf Resort & Casino
BC
$50,000 to $55,000 CAD / year
The Marketing Coordinator is an on-site position at St. Eugene Resort responsible for supporting the execution of year-round marketing strategies, campaigns and promotions across all areas…
Added 2 hours ago
Human Resources Coordinator
J.D. Irving, Limited
NB · Saint-Leonard, NB
Full-time
We are seeking a motivated and people-focused HR Coordinator to join our Human Resources team. This role is ideal for a recent graduate or early-career professional looking to build a…
Added 2 hours ago
Product Flow Coordinator - 1 year contract
Indigo Books & Music
Toronto, ON
Up to $50,000 CAD / year
Full-time
The Coordinator, Product Flow is responsible for managing product flow for Core and Feature period items as well as proactively communicating and updating key business partners on item…
Added 4 hours ago
Project Coordinator
Urban Systems
Kelowna, BC
Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support…
Added 5 hours ago
Trekker Days Program Staff (Contract Position)
Career Trek
The Pas, MB
Contract
…activities, and providing active supervision throughout the program. The Trekker Days run primarily on weekdays but can run on weekends depending on…
Added 5 hours ago
Evening Concierge - Casual
Optima Living
Victoria, BC
Supports the Community Relations Coordinator in scheduling and providing tours of the community as applicable.
Added 5 hours ago
Leave Management and Transactions Coordinator - Human Resources Technician 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Leave Management and Transactions Coordinator (MNsure)
Added 7 hours ago
Project Lead - Programming, Pilots and Evaluation
Georgian College
ON
Reporting to the Director of Social Innovation, the Project Lead – Community Innovation Pilots and Programming is responsible for leading the development, implementation, coordination, and…
Added 7 hours ago
Superintendent of Water Treatment
City of Quinte West
Quinte West, ON
Coordinate work with the other Superintendents, Compliance Coordinator and other City staff to share resources and/or equipment as necessary.
Added 8 hours ago
Team Member Experience Coordinator
Sienna Senior Living
Brampton, ON
Full-time
…in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Team Member Experience Coordinator plays a crucial role of the day-to-day…
Added 14 hours ago
Coordonnateur·trice, Achats // Buying Coordinator
SSENSE
Montreal, QC
Full-time
Relations interpersonnelles: Solides aptitudes interpersonnelles et une facilité naturelle à établir des relations productives entre les équipes.
Added 17 hours ago
Industry Partnership & Employer Engagement Coordinator
Jobbe
Antigonish, NS
Full-time
Position Title: Industry Partnerships & Employer Engagement Coordinator
Added 17 hours ago
Fitness Personal Trainer Job Details | Richmond Hill
City of Richmond Hill
Richmond Hill, ON
Internship
Reporting to the Fitness Supervisors and Fitness Coordinator, the Personal Trainer will be responsible for training individuals in private, semi-private, group and/or sport specific…
Added 17 hours ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
Reporting to the Senior Stewardship Officer, the Stewardship Coordinator is a key member of the Major Gifts, Planned Giving and Donor Stewardship team. The role supports HSN Foundation’s…
Added 17 hours ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
Reporting to the Senior Stewardship Officer, the Stewardship Coordinator is a key member of the Major Gifts, Planned Giving and Donor Stewardship team. The role supports HSN Foundation’s…
Added 21 hours ago
Christmas Kettle Scheduler - Temporary
The Salvation Army in Canada
Kamloops, BC
Full-time
…scheduling of volunteers, as well as supporting the kettle coordinator as…
Added 21 hours ago
Christmas Toyshop Associate - Temporary
The Salvation Army in Canada
Vancouver, BC
Full-time
Assist the Community Engagement/Volunteer Coordinator in orienting volunteers to the Toy Shop while they are deployed to their positions.
Added 23 hours ago
Battalion Chief of Logistics and Professional Standards
The Excelsior Fire District
Chief Mountain, AB
Full-time
Serves as the professional standards coordinator for the district, supporting CPSE/CFAI self-assessment, Community Risk Assessment, and the Standards of Cover.
Added 1 day ago
Community Engagement Coordinator
Ontario Society of Professional Engineers
Toronto, ON
Full-time
2+ years of experience in community engagement, member relations, or program coordination, ideally in a nonprofit or member-based organization.
Added 1 day ago
Christmas Toyshop Associate - Temporary
The Salvation Army Canada and Bermuda Territory
Vancouver, BC · Boundless Vancouver- Community Services
Full-time
Assist the Community Engagement/Volunteer Coordinator in orienting volunteers to the Toy Shop while they are deployed to their positions.
Added 1 day ago
PUBLIC HEALTH NURSE
City of Toronto
Toronto, ON
Provides public health nursing service for individuals, families, groups or the community according to the program specific policies and procedures and program and operational plans of TPH,…
Added 1 day ago
Concierge
JLL
Toronto, ON
$57,000 to $60,000 CAD / year
Full-time
Work closely with the Resident Experience Coordinator to support resident events, communications, engagement initiatives, and the ongoing delivery of the resident experience program
Added 1 day ago
Resident Services Coordinator
Hazelview Properties
Toronto, ON
Full-time
The Resident Services Coordinator is the primary tenant-facing representative of the building, responsible for delivering an exceptional resident experience from move-in to move-out.…

Urban Systems

Project Coordinator

Kelowna, BC, Canada

Pay: This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About the Opportunity

Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support administration and project delivery.

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to:

Financial Support – track budgets in Excel, expenditures, and cost approvals. Verify financial information, provide regular updates to project leaders, support invoice coding and tracking, and prepare and edit client documents required by provincial/ regulatory auditors.
Quality Control - work closely with team members to ensure accuracy of project deliverables and financial documents to ensure adherence to quality control systems.
Contract Administrative Support – assist with the preparation and posting of tenders and other contract documents. During construction, work closely with project leaders to complete contract administration documentation and letters.
Document Production – with a creative eye, develop and format, according to Urban Systems brand standards, a variety of documents such as project correspondence, reports, proposals, presentations, community engagement materials, schedules, and spreadsheets.
Project Coordination – proactively coordinating projects throughout all phases from initiation to completion. Monitor project schedules, pull reports, draft documents, communicate with project partners, organize records and documentation for project leaders’ review, coordinate formal document preparation, and administrative details as needed.
Team Coordination – follow team schedules, project status and milestone dates. Coordinate team meetings, take meeting minutes and follow up on action items.

About You

Our ideal candidate has 2 or more years of experience or equivalent education in the field of Business Administration or similar, ideally in community consulting or a similar environment.

The core skills that will help you succeed here include:

Numbers are your thing - You have basic knowledge and aptitude for financial administration and accounting principles and are able to comfortably and confidently communicate and track budgets and costs associated with projects.
Strong service mindset – You seek to understand the needs of the team and internal clients before responding to requests to ensure efficiency and effectiveness.
Positive outlook and highly developed interpersonal skills – You have the ability to quickly develop a rapport with others, both internal and external clients.
Microsoft Office – You are technically proficient and experienced with all Microsoft Office programs with an emphasis on Excel.
Document Review - You are confident with formatting documents and can see opportunities to enhance the document content outside of the ask.
You are an excellent communicator – You have strong communication, both verbal and written, and can convey information to a wide array of audiences.
Accountability and dependability – You take personal responsibility for the quality and timeliness of work and achieve results.
You are adaptable and flexible– You maintain accuracy, a positive attitude, and an open mind in the event of changes in business needs, conditions, or work responsibilities while staying mindful of all aspects involved regardless of magnitude, while maintaining attention to detail.

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything - including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems:

Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.
Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.
Support through Transitions. You will be supported through life’s moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.
Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Deadline for applications: Wednesday, October 14, 2026, at 9:00 am PDT

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process, please get in touch with our recruitment team by email at recruiting@urbansystems.ca so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you don’t meet 100% of the preferred skills outlined in this job posting, tell us why you’d be a great fit for Urban Systems in your cover letter!

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More about this job

Responsibilities

The Project Coordinator will support project delivery by tracking budgets, managing expenditures, and ensuring the accuracy of financial documents. They will also coordinate project schedules, prepare contract documentation, and produce various project-related reports and presentations.

Requirements

The ideal candidate has 2 or more years of experience or equivalent education in Business Administration or a related field. Proficiency in Microsoft Office, particularly Excel, and strong communication and interpersonal skills are essential for success in this role.

Skills

Project coordination
Financial administration
Budget tracking
Microsoft Office
Excel
Contract administration
Document production
Quality control
Communication
Interpersonal skills
Time management
Attention to detail
Accountability
Adaptability
Meeting minutes

Benefits

Extended health coverage
Dental care
Vision care
Paid time off
Professional development
Long-term matching program
RRSP matching
TFSA matching
Parental leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Business Administration
Budgeting
Accounting
Excel
Microsoft Office
Contract Administration
Tenders
Quality Control
Community Consulting
Document Formatting
Project Schedules
Invoicing
Regulatory Auditors
Interdisciplinary Teams
RRSP
TFSA
Parental Leave
Client Relations
Administrative Support

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