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Added 13 mins ago
Facility Maintenance Coordinator
Pacific Western Transportation Ltd
Calgary, AB
Full-time
SOUTHLAND Transportation is currently seeking a Facility Maintenance Coordinator to join our team in Calgary. This role is responsible for completing general repair tasks and providing…
Added 28 mins ago
Data Management Technician
New Flyer
Winnipeg, MB
Full-time
…tasks as determined by the Sr. Technical Editor or Publications Coordinator when…
Added 28 mins ago
Human Resources Administrator
GWM CAPE TOWN
Permanent North American Gaeltacht, ON
Full-time
Proven experience as an HR Administrator, Coordinator, or similar role.
Added 28 mins ago
Operations Coordinator
EllisDon
Ottawa, ON
Full-time
Support project teams and internal departments by compiling information, following up on requests, and helping coordinate operational requirements.
Added 28 mins ago
Project Coordinator - Construction
Durwest
Victoria, BC
Full-time
Durwest Construction Management Inc. (Durwest) is hiring a Project Coordinator to support the successful execution of construction projects from mobilization through close-out. This role is…
Added 57 mins ago
Fence Labourer
Cooper Equipment Rentals Limited
Calgary, AB · East Calgary, AB
Full-time
1-2 years of related work experience in a Fence / Scaffolding Labourer, General Labourer, Yard Coordinator, or similar role is preferred.
Added 57 mins ago
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
Full-time
The main responsibility of the Sales Coordinator role is to generate accurate and timely quotes. This involves collaborating closely with multiple departments - such as Sales, Inside Sales,…
Added 1 hour ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
$29.76 to $31.64 CAD / hour
Part-time
…under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to provide home support services to clients. Assists clients with varied levels of care,…
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Wonderbrands
Winnipeg, MB
Other
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.…
Added 1 hour ago
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Toronto, ON
Full-time
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Added 1 hour ago
Quality Assurance Coordinator
JDS Energy & Mining
Saskatoon, SK
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Added 1 hour ago
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Full-time
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Added 1 hour ago
Ikweskicik iskwewak Support Worker
Saskatoon Tribal Council Inc
Saskatoon, SK
$23.02 to $28.77 CAD / hour
Full-time
…supervision and report directly to the īkwēskīcik iskwēwak Program Coordinator or their designate. The Support Worker will follow the Saskatoon Tribal Council Personnel and Financial…
Added 1 hour ago
Logistics Service Coordinator
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Oakville, ON
Up to $29.42 CAD / hour
Full-time
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Added 1 hour ago
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$96,000 to $113,000 CAD / year
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Community Care Assistant (Community Health Worker)
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Full-time
…under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to provide home support services to clients. Assists clients with varied levels of care,…
Added 1 hour ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
Full-time
…under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to provide home support services to clients. Assists clients with varied levels of care,…
Added 1 hour ago
Customer Service Coordinator
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Added 1 hour ago
Assistant Manager of Supportive Housing - Waterview
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Added 1 hour ago
Accreditation Associate
University of British Columbia
Vancouver, BC · LOFF | City Square (CITYS)
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Full-time
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Senior Surface Land Coordinator
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Junior Payroll/HRIS Coordinator (12-months)
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…experienced team? AMA is looking for a Junior Payroll/HRIS Coordinator to join our Human Resources team in a hybrid role where you'll gain hands-on experience supporting payroll processes,…
Added 2 hours ago
Health & Safety Coordinator
Magna International
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Full-time
At Modatek Systems the purpose of the Health and Safety Coordinator is to initiate, implement, analyze, report – on, and oversee all safety programs for the company. The HSE Coordinator…

Urban Systems

Project Coordinator

Kelowna, BC, Canada

Pay: This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About the Opportunity

Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support administration and project delivery.

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to:

Financial Support – track budgets in Excel, expenditures, and cost approvals. Verify financial information, provide regular updates to project leaders, support invoice coding and tracking, and prepare and edit client documents required by provincial/ regulatory auditors.
Quality Control - work closely with team members to ensure accuracy of project deliverables and financial documents to ensure adherence to quality control systems.
Contract Administrative Support – assist with the preparation and posting of tenders and other contract documents. During construction, work closely with project leaders to complete contract administration documentation and letters.
Document Production – with a creative eye, develop and format, according to Urban Systems brand standards, a variety of documents such as project correspondence, reports, proposals, presentations, community engagement materials, schedules, and spreadsheets.
Project Coordination – proactively coordinating projects throughout all phases from initiation to completion. Monitor project schedules, pull reports, draft documents, communicate with project partners, organize records and documentation for project leaders’ review, coordinate formal document preparation, and administrative details as needed.
Team Coordination – follow team schedules, project status and milestone dates. Coordinate team meetings, take meeting minutes and follow up on action items.

About You

Our ideal candidate has 2 or more years of experience or equivalent education in the field of Business Administration or similar, ideally in community consulting or a similar environment.

The core skills that will help you succeed here include:

Numbers are your thing - You have basic knowledge and aptitude for financial administration and accounting principles and are able to comfortably and confidently communicate and track budgets and costs associated with projects.
Strong service mindset – You seek to understand the needs of the team and internal clients before responding to requests to ensure efficiency and effectiveness.
Positive outlook and highly developed interpersonal skills – You have the ability to quickly develop a rapport with others, both internal and external clients.
Microsoft Office – You are technically proficient and experienced with all Microsoft Office programs with an emphasis on Excel.
Document Review - You are confident with formatting documents and can see opportunities to enhance the document content outside of the ask.
You are an excellent communicator – You have strong communication, both verbal and written, and can convey information to a wide array of audiences.
Accountability and dependability – You take personal responsibility for the quality and timeliness of work and achieve results.
You are adaptable and flexible– You maintain accuracy, a positive attitude, and an open mind in the event of changes in business needs, conditions, or work responsibilities while staying mindful of all aspects involved regardless of magnitude, while maintaining attention to detail.

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything - including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems:

Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $65,000.00 - $72,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.
Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.
Support through Transitions. You will be supported through life’s moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.
Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Deadline for applications: Wednesday, October 14, 2026, at 9:00 am PDT

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process, please get in touch with our recruitment team by email at recruiting@urbansystems.ca so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you don’t meet 100% of the preferred skills outlined in this job posting, tell us why you’d be a great fit for Urban Systems in your cover letter!

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More about this job

Responsibilities

The Project Coordinator will support project delivery by tracking budgets, managing expenditures, and ensuring the accuracy of financial documents. They will also coordinate project schedules, prepare contract documentation, and produce various project-related reports and presentations.

Requirements

The ideal candidate has 2 or more years of experience or equivalent education in Business Administration or a related field. Proficiency in Microsoft Office, particularly Excel, and strong communication and interpersonal skills are essential for success in this role.

Skills

Project coordination
Financial administration
Budget tracking
Microsoft Office
Excel
Contract administration
Document production
Quality control
Communication
Interpersonal skills
Time management
Attention to detail
Accountability
Adaptability
Meeting minutes

Benefits

Extended health coverage
Dental care
Vision care
Paid time off
Professional development
Long-term matching program
RRSP matching
TFSA matching
Parental leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Business Administration
Budgeting
Accounting
Excel
Microsoft Office
Contract Administration
Tenders
Quality Control
Community Consulting
Document Formatting
Project Schedules
Invoicing
Regulatory Auditors
Interdisciplinary Teams
RRSP
TFSA
Parental Leave
Client Relations
Administrative Support

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