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US Tech Solutions

Executive Assistant # 26-27663

Toronto, ON, Canada

$20 to $24 CAD / hour · Contract

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Job details

Pay: $20 to $24 CAD / hour
Job type: Contract
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Duration: 8 Months Contract + Extension

Schedule: Monday to Friday

Shift Timings: 8:00 AM to 4:30 PM OR 9:00 AM to 5:00 PM

Wednesday and Thursday are mandatory office days

Job Description:

Provide dedicated administrative support to Vice President level executives

Manage calendars, schedules, and meeting coordination for senior leadership

Support team meetings, leadership meetings, town halls, and events

Work in a collaborative environment with Executive Assistants and leadership teams

Responsibilities:

Manage executive calendars and scheduling activities

Coordinate meetings and conference room bookings

Prepare meeting materials and supporting documentation

Organize team meetings and leadership meetings

Coordinate town halls and team events

Support holiday functions and employee celebrations

Create presentations and reports

Process invoices and expense-related documentation

Maintain confidential information with discretion

Respond to inquiries and information requests

Collaborate with Executive Assistants across teams

Prioritize multiple tasks and deadlines effectively

Maintain accurate records and files

Support administrative activities for the broader team

Identify and recommend process improvements

Experience:

Must have 2-4 years of Executive Assistant experience

Must have experience supporting senior leadership or executives

Must have 2-4 years of calendar management experience

Must have experience scheduling meetings for multiple stakeholders

Must have advanced Microsoft Outlook skills

Must have advanced Microsoft Excel skills

Must have advanced Microsoft PowerPoint skills

Must have advanced Microsoft Teams skills

Must have strong verbal communication skills

Must have strong written communication skills

Must have strong interpersonal skills

Must have relationship-building skills

Must have multitasking abilities

Must have strong organizational skills

Must have high attention to detail

Must have the ability to work independently

Must have experience managing confidential information

Must have experience working in a fast-paced environment

Must have recent administrative support experience

Must have stable work history with reasonable tenure

Must have experience in a banking or financial institution environment (preferred)

Education: College diploma or higher preferred or High school diploma or GED required

Shift Hours: 8:00 AM to 4:30 PM OR 9:00 AM to 5:00 PM

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

Recruiter Details:

Name: Shubham Deep Gautam

Email: shubham.gautam@ustechsolutionsinc.com

Internal ID: # 26-27663

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More about this job

Responsibilities

Provide administrative support to vice president-level executives by managing calendars, coordinating meetings and events, and preparing presentations, reports, and meeting materials. Process invoices and expense documentation, maintain confidential records, respond to inquiries, and collaborate with executive assistants and leadership teams.

Requirements

Requires 2–4 years of executive assistant experience, including support for senior leaders, calendar management, and scheduling for multiple stakeholders. Candidates should have advanced Microsoft Office and Teams skills, strong communication and organizational abilities, discretion with confidential information, and recent administrative experience; banking or financial institution experience is preferred.

Skills

Executive Calendar Management
Meeting Coordination
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Verbal Communication
Written Communication
Interpersonal Skills
Relationship Building
Multitasking
Organization
Attention To Detail
Confidential Information Management
Presentation And Report Creation
Invoice And Expense Processing

Visa sponsorship

Not detected in the job text

Hiring contact

Shubham Deep Gautam

Hiring contact email

shubham.gautam@ustechsolutionsinc.com

Keywords

Executive Assistant
Administrative Support
Vice President
Senior Leadership
Calendar Management
Scheduling
Meeting Coordination
Conference Room Bookings
Leadership Meetings
Town Halls
Team Events
Holiday Functions
Employee Celebrations
Meeting Materials
Presentations
Reports
Invoice Processing
Expense Documentation
Confidential Information
Recordkeeping
Process Improvement
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Banking
Financial Institution

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