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Added 1 day ago
VC
Administrative Support Agent, Class I - Reception (Conted) (Replacement)
Vanier College Continuing Education
Montreal, QC
- Full-time
Added 1 day ago
FH
Guest Service Agent (Part Time)
Fairmont Hotels & Resorts
AB · Edmonton, AB
- $23.48 to $24.48 CAD / hour
First impressions are everything! As a Guest Service Agent, you will take care of the guests from the moment they arrive through to their departure by ensuring they have a memorable…
Added 2 days ago
CN
Agent, Station
Canadian North
Kugaaruk, NU
- From $21.5 CAD / hour
- Part-time
The Station Agent loads and offloads cargo and passenger bags, checks in and boards passengers, handles arrival and departure times, completes paperwork, conducts email and telephone…
Added 2 days ago
DF
Team Manager - Clinic Operations
Decisive Farming by TELUS Agriculture
Montreal, QC
- Full-time
…will be responsible for the administrative teams, including reception, medical office administration, and…
Added 2 days ago
A
Guest Service Agent (Part Time)
AccorHotel
Edmonton, AB
- Part-time
First impressions are everything! As a Guest Service Agent, you will take care of the guests from the moment they arrive through to their departure by ensuring they have a memorable…
Added 2 days ago
Team Manager - Clinic Operations
TELUS
Montreal, QC
…will be responsible for the administrative teams, including reception, medical office administration, and…
Added 3 days ago
Commerce and Industry - Administrative Agent
Cree Nation Government
Mistissini, QC
The Administrative Agent is responsible for managing the reception desk and providing comprehensive administrative support to the Department of Commerce and Industry. More specifically, the…
Added 3 days ago
NB
Operation Agent
National Bank of Canada
Victoria, BC
- Full-time
With a career as an Operations Agent at National Bank, you will capitalize on your ability to work in synergy with clients and your colleagues. In this role, you will support members of…
Added 4 days ago
UT
Office Services Associate # 26-24843
US Tech Solutions
Mississauga, ON
- $20.29 USD / hour
- Contract
…high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center…
Added 4 days ago
CB
Agente ou agent, Services d’emploi
Collège Boréal
ON · Noëlville
- Full-time
…titulaire contribue au bon fonctionnement du bureau en assurant la réception et en accomplissant les tâches de bureau qui lui sont assignées. Elle appuie la clientèle en effectuant un…
Added 4 days ago
Front Desk Agent (Part-Time)
Fairmont Hotels & Resorts
Toronto, ON
Previous front desk/reception experience a strong asset
Added 4 days ago
SE
Casino Guest Service Agent - Union
St Eugene Golf Resort & Casino
Cranbrook, BC
- $20.49 CAD / hour
…and paying out lottery transactions. This role is part of the reception team, which entails handling shipping and receiving packages and performing any other duties Management…
Added 5 days ago
CL
Agent Import Maritime/Ocean Import Agent (Contrat 12 mois)
CEVA Logistics
Montreal, QC
- Contract
…documentation et de la préparation des documents, ou de la réception des documents; ou de la coordination du trafic afin de traiter correctement les expéditions. Agir comme modèle et…
Added 5 days ago
CL
Agent Import Maritime/Ocean Import Agent
CEVA Logistics
Montreal, QC
- Full-time
…documentation et de la préparation des documents, ou de la réception des documents; ou de la coordination du trafic afin de traiter correctement les expéditions. Agir comme modèle et…
Added 5 days ago
FC
Représentante ou représentant bilingue, Service Excellence, Service à la clientèle / CS Service Excellence Representative Bilingual
Fidelity Canada
Toronto, ON · Mississauga, ON · Montreal, QC · Calgary, AB
- Full-time
Added 5 days ago
FC
Représentant ou représentante bilingue, Unité des solutions de service / Service Solutions Unit Representative Bilingual
Fidelity Canada
Toronto, ON · Mississauga, ON · Montreal, QC · Calgary, AB
- Full-time
Added 5 days ago
FC
Représentant ou représentante, Unité des solutions de service / Service Solutions Unit Representative
Fidelity Canada
Toronto, ON · Mississauga, ON · Montreal, QC · Calgary, AB
- Full-time
Added 5 days ago
D
Réceptionnaire / Agent de mise en stock (Receiver / Put Away)
Dexter
Longueuil, QC
- Full-time
Le réceptionnaire / agent de mise en stock est responsable de la réception, de la vérification et du rangement des marchandises dans l’entrepôt. Il s’assure que les produits reçus…
Added 6 days ago
D
Réceptionnaire / Agent de mise en stock (Receiver / Put Away)
Dexter
Longueuil, QC
- Full-time
Le réceptionnaire / agent de mise en stock est responsable de la réception, de la vérification et du rangement des marchandises dans l’entrepôt. Il s’assure que les produits reçus…
Added 6 days ago
Office Manager
Diligent Corporation
Vancouver, BC
Act as the people manager for reception staff, providing day-to-day supervision, and performance support.
Added 6 days ago
CO
Procurement Officer - ᓂᐅᕕᖅᑐᓕᕆᔨ
City of Iqaluit
Iqaluit, NU
- Full-time
Relevant du ou de la gestionnaire des services et du contrôle des stocks, l’agent(e) d’approvisionnement assure un rôle de soutien au sein du Service de l’approvisionnement. La personne…
Added 6 days ago
CN
Agent, Cargo
Canadian North
Ottawa, ON
- Full-time
Assist Cargo/Ramp Attendant Agent if so required;
Added 8 days ago
Agent Import Maritime/Ocean Import Agent (Contrat 12 mois)
CMA CGM
Montreal, QC
…documentation et de la préparation des documents, ou de la réception des documents; ou de la coordination du trafic afin de traiter correctement les expéditions. Agir comme modèle et…
Added 8 days ago
Agent Import Maritime / Ocean Import Agent
CMA CGM
Montreal, QC
…documentation et de la préparation des documents, ou de la réception des documents; ou de la coordination du trafic afin de traiter correctement les expéditions. Agir comme modèle et…
Added 9 days ago
AI
Warehouse Agent
Air Inuit
Kuujjuaq, QC
- Full-time
As a Warehouse Agent at Air Inuit, you will be responsible for the day-to-day warehouse operations in La Grande. You will play a role in the reception, storage and shipment of merchandise.

US Tech Solutions

Office Services Associate # 26-24843

Mississauga, ON, Canada

$20.29 USD / hour · Contract

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Job details

Pay: $20.29 USD / hour
Job type: Contract
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

Original job description

Duration: 12 months (possible extension)

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions.
This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight.
Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:
Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.
Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.
Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.
Troubleshoot any issues arising from the paperwork and collaborate on a solution with Client employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.
Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.
Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.
Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.
Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.
Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.
Lead Mailroom specific vendors including RFP participation, contract scope, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.
Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.
Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.
Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.
Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.
Provide advice where applicable with regards to layout, paper selection, & finishing methods.
Coordinate some external print projects with selected vendors.
Coordinate the return of Client waste toner and used cartridges for recycling, including year-end report for Key Figures.
Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Client Corporate Design Guidelines before activating print process.
Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

Shift:

8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)

Language:

Bilingual English and French an asset

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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More about this job

Responsibilities

Provide reception, visitor management, mailroom, courier, IT hardware distribution, and print center support, including shipping documentation, customer requests, and quality checks. Oversee vendors, invoices, equipment, supplies, reporting, and dangerous goods compliance, while providing operational backup across related campus departments.

Requirements

The role calls for strong administrative, customer service, shipping, and operational coordination skills, with attention to detail in courier paperwork, invoicing, inventory, and print quality. Flexibility to cover reception from 7:45 a.m. and bilingual English and French ability are noted, with bilingualism described as an asset; no education or years-of-experience requirement is specified.

Skills

Reception And Visitor Management
Mailroom Operations
Courier And Shipping Logistics
International Shipping Documentation
Customer Service
IT Hardware Distribution
Print Production
Vendor Management
Invoice Processing
Inventory Management
Procurement
Quality Control
Equipment Maintenance Coordination
Standard Operating Procedures
WHMIS And Chemical Safety

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Sign-In System
Visitor Badges
Mailroom
Federal Express
Purolator
Current Express
FedEx Shipping System
Courier Logistics
International Shipments
Customs Brokers
Dangerous Goods Agent
IT Hardware Distribution
Duplicating Print Center
Black-And-White Printing
Color Printing
Corporate Design Guidelines
Vendor Management
Request For Proposal
Purchase Orders
Accounts Payable
Inventory Management
Preventive Maintenance
Standard Operating Procedures
WHMIS
Chemical Safety
Waste Toner Recycling
Fieldglass

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