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Added 1 min ago
CAM068: Mgr Finance CARM
FedEx Trade Networks Transport and Brokerage
Toronto, ON · Montreal, QC
$58,496 to $91,400 CAD / year
Full-time
Ensure accurate accounting, reconciliation, and reporting of customs-related financial transactions.
Added 1 min ago
Product Manager, Specimen Management
BD
Mississauga, ON · CAN Mississauga - Derry Road West
$85,000 to $135,000 CAD / year
Full-time
Reporting to the Senior Marketing Manager, the Product Manager (SM) is responsible for developing and executing portfolio strategy throughout the product lifecycle. This includes…
Added 17 mins ago
Consultant, International Trade Compliance
Apotex
Toronto, ON · North York, ON
$72,284 to $101,198 CAD / year
Accountable to collaborate and review Customs Valuation North American Customs entry reconciliations as well as K84 reporting and reconciliation program.
Added 17 mins ago
Paediatric Cardiologist
William Osler Health System
Brampton, ON
Full-time
Share in the reporting and interpretation of all paediatric diagnostic cardiology including EKG, Holter monitoring and echocardiography
Added 31 mins ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…facilitate data operations across the full study lifecycle. Reporting to the Associate Director (scientific) and the CORE Manager (administrative), the incumbent will support Principal…
Added 31 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…treatment and lived experience of people with endometriosis. Reporting to Drs. Andrew Zakhari, Dong Bach Nguyen and Basile Tessier-Cloutier, the clinician-scientists who lead the program,…
Added 46 mins ago
PARTS TECHNICIAN
AFD Petroleum Ltd.
Edmonton, AB
Conduct weekly cycle counts and reconciliations, and lead year-end physical counts and inventory audits.
Added 46 mins ago
IT MANAGER
AFD Petroleum Ltd.
Edmonton, AB
…our operations in Alberta, B.C., Yukon, and Alaska. You’ll lead our IT team, own our cybersecurity program, manage our technology vendors and projects, and help shape the IT roadmap as we…
Added 1 hour ago
Investment Associate
LifeSavvy Media
Montreal, QC
Full-time
Lead the entire acquisition lifecycle: sound knowledge of the competitive landscape, sourcing, pipeline growth, capital deployment, valuation, negotiating, assisting counsel with purchase…
Added 1 hour ago
Investment Analyst
LifeSavvy Media
Montreal, QC
Full-time
Co-lead the entire acquisition lifecycle: sound knowledge of the competitive landscape, sourcing, pipeline growth, capital deployment, valuation, negotiating, due diligence assisting…
Added 1 hour ago
ESG-Intern
Husky Technologies
Bolton, ON
Part-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
Industry Partnership & Employer Engagement Coordinator
Jobbe
Antigonish, NS
Full-time
…graduate talent pipelines in enterprise technology management. Reporting to the Acting Director, Experiential Learning Operations, this position will develop local, national, and…
Added 1 hour ago
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
Site Superintendent - Retail & Restaurant Construction
BDN Construction Inc.
Toronto, ON · Greater Toronto Area, Canada
$85,000 to $100,000 CAD / year
Full-time
Oversee Projects with Precision and Lead with Safety and Excellence
Added 1 hour ago
Store Manager - Smart Centres Mount Pearl
Jobbe
Mount Pearl, NL
Full-time
Reporting to the Regional Manager, join a team where your leadership will truly have an impact! As a Store Manager, you’ll be at the heart of the action: leading and inspiring your team,…
Added 1 hour ago
Tram Operations Manager, Jasper Skytram
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Jasper, AB
Full-time
You will be driving operational excellence through hands-on management and proactive communication. You’ll lead a team of up to 20, overseeing lift operations personnel with a sharp eye on…
Added 1 hour ago
Test Engineering Technologist
Husky Technologies
Bolton, ON
Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
Full-time
Lead all global accounting, financial reporting, consolidation, controllership, and financial governance activities.
Added 1 hour ago
2627-187 - Facilities Support Assistant - Akerley Campus
Jobbe
Dartmouth, NS
Temporary
Reporting to the Facilities Manager, you will:
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Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
Technician, Installation 2
AVI-SPL Canada
Ottawa, ON
Full-time
…fabrication. The Installation Technician 2 could be expected to lead and direct installation crews on less complex projects per project directives and requirements by coordinating and…
Added 1 hour ago
Fitness Personal Trainer Job Details | Richmond Hill
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Richmond Hill, ON
Internship
Reporting to the Fitness Supervisors and Fitness Coordinator, the Personal Trainer will be responsible for training individuals in private, semi-private, group and/or sport specific…
Added 1 hour ago
Senior Manager, Organic Growth
Mistplay
Toronto, ON
$120,000 to $165,000 CAD / year
Full-time
…problems that do not yet have an obvious playbook. You will lead an internal team and external agency partners while working closely with performance marketing/UA, product, brand, and…
Added 1 hour ago
2nd Class Chief Power Plant Engineer (70309725)
Jobbe
Wolfville, NS
Full-time
…Plant, Refrigeration Plant, and associated distribution systems. Reporting to the System Engineering Manager, you will oversee plant operations, maintenance activities, energy management…
Added 1 hour ago
2627-189 - Lead Hand - Security (FS12) - Ivany Campus
Jobbe
Dartmouth, NS
Full-time
The Lead Hand - Security position reports directly to the Facilities Manager and has a functional reporting relationship to the Regional Public Safety Supervisor.

US Tech Solutions

Office Services Associate # 26-24843

Mississauga, ON, Canada

Pay: $20.29 USD / hour
Job type: Contract
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Applications open in a new tab.

Original job description

Duration: 12 months (possible extension)

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions.
This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight.
Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:
Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.
Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.
Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.
Troubleshoot any issues arising from the paperwork and collaborate on a solution with Client employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.
Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.
Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.
Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.
Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.
Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.
Lead Mailroom specific vendors including RFP participation, contract scope, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.
Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.
Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.
Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.
Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.
Provide advice where applicable with regards to layout, paper selection, & finishing methods.
Coordinate some external print projects with selected vendors.
Coordinate the return of Client waste toner and used cartridges for recycling, including year-end report for Key Figures.
Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Client Corporate Design Guidelines before activating print process.
Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

Shift:

8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)

Language:

Bilingual English and French an asset

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

Apply About employer

More about this job

Responsibilities

Provide reception, visitor management, mailroom, courier, IT hardware distribution, and print center support, including shipping documentation, customer requests, and quality checks. Oversee vendors, invoices, equipment, supplies, reporting, and dangerous goods compliance, while providing operational backup across related campus departments.

Requirements

The role calls for strong administrative, customer service, shipping, and operational coordination skills, with attention to detail in courier paperwork, invoicing, inventory, and print quality. Flexibility to cover reception from 7:45 a.m. and bilingual English and French ability are noted, with bilingualism described as an asset; no education or years-of-experience requirement is specified.

Skills

Reception And Visitor Management
Mailroom Operations
Courier And Shipping Logistics
International Shipping Documentation
Customer Service
IT Hardware Distribution
Print Production
Vendor Management
Invoice Processing
Inventory Management
Procurement
Quality Control
Equipment Maintenance Coordination
Standard Operating Procedures
WHMIS And Chemical Safety

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Sign-In System
Visitor Badges
Mailroom
Federal Express
Purolator
Current Express
FedEx Shipping System
Courier Logistics
International Shipments
Customs Brokers
Dangerous Goods Agent
IT Hardware Distribution
Duplicating Print Center
Black-And-White Printing
Color Printing
Corporate Design Guidelines
Vendor Management
Request For Proposal
Purchase Orders
Accounts Payable
Inventory Management
Preventive Maintenance
Standard Operating Procedures
WHMIS
Chemical Safety
Waste Toner Recycling
Fieldglass

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