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Added 7 mins ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
ON · North York (Northwood Park / York University), Ontario
- Full-time
engagement, clearly enough that the Project Coordinator can track
Added 7 mins ago
E
Client Coordinator - Entry level
Extendicare
Calgary, AB
- Full-time
As a Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to appropriate…
Added 7 mins ago
O
Construction Project Coordinator
Olymbec
Montreal, QC
- Full-time
The Project Coordinator plays a key role in providing operational, administrative, and financial support to the project and construction teams. This individual ensures seamless…
Added 37 mins ago
IM
MEP Project Manager
Iron Maple
NS · Nova Scotia, Canada
- Full-time
Own project document control in Procore, keeping the file structure organized and updated daily in Iron Maple’s prescribed format, and keeping plans and drawing lists current for the…
Added 1 hour ago
GW
On-Site Venue Coordinator – Windsor Station
Gare Windsor Montréal
Montreal, QC
- Full-time
As On-Site Venue Coordinator, you are our eyes and ears during every event. You’ll support event planners and suppliers while making sure everything runs smoothly in our space. You’ll keep…
Added 1 hour ago
B
CLIENT SUPPORT COORDINATOR – Kitchener
BDC
Kitchener, ON · Stratford, ON
- Full-time
As a Client Support Coordinator, you deliver high‑quality customer service to BDC clients while providing administrative and operational support to your team. BDC is the only bank dedicated…
Added 2 hours ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of…
Added 2 hours ago
TE
Project Operations Coordinator - Dartmouth, NS
TK Elevator
Dartmouth, NS
- Full-time
Support commissioning, testing and turnover activities and document as-built configurations
Added 2 hours ago
AG
Program Coordinator
Allegis Global Solutions
Mississauga, ON
- Full-time
…complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce…
Added 2 hours ago
M
Project Coordinator, Northern Corridors Bloor Lansdowne
Metrolinx
Toronto, ON
- Full-time
…safety compliance, including ensuring compliance with contract document management. Site visits may involve exposure to different levels of construction at stations, platforms, and railway…
Added 2 hours ago
Field Placement Specialist (Appendix D/Temporary Assignment: November 2026 - July 2028)
Mohawk College
Hamilton, ON
Document, compile, and analyze data to support sound decision-making regarding student progression.
Added 3 hours ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
The Sales Coordinator is responsible for the administration and coordination of high performing accounts for selected regions.
Added 3 hours ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
BLA Private Wealth is a wealth management advisory practice committed to delivering exceptional client experiences and high ‑ quality financial guidance. We are seeking a reliable,…
Added 3 hours ago
Client Service Coordinator
Bayshore
Halifax, NS
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 3 hours ago
M
Project Coordinator, Extensions St. Clair Old Weston
Metrolinx
Canada
- Full-time
Participation with on site construction meetings, site reviews, and safety compliance, including ensuring compliance with contract document management.
Added 3 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 3 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 3 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
If you wish to include a cover letter, please attach it with your resume in one document. ***
Added 3 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 3 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 3 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…and more specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team,…
Added 3 hours ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.
Added 3 hours ago
AO
Church Secretary
Archdiocese of Halifax-Yarmouth
Waterford
- Internship
Ensure responsible ministry protocol is followed for all staff and volunteers and report updated and changes to Parish Responsible Ministry Coordinator in the Kentville office.
Added 3 hours ago
KC
Equipment Coordinator
Kenaidan Contracting Ltd.
Mississauga, ON
- Full-time
The Equipment Coordinator helps keep our projects running smoothly by ensuring the right equipment gets to the right place at the right time. From sourcing and rentals to dispatch,…
Added 3 hours ago
BP
Legal Assistant
BC Public School Employers' Association
Vancouver, BC
- $71,566 to $77,881 CAD / year
- Full-time
…Counsel, leadership, and other BCPSEA staff, including calendar management, document and presentation preparation, records management, and other administrative duties as…

US Tech Solutions

Project Data Management Coordinator- #26-23057

Montreal, QC, Canada

$65 to $70 USD / hour · Contract

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Job details

Pay: $65 to $70 USD / hour
Job type: Contract
Apply by: Nov 25, 2026
Experience: Minimum 5 years’ experience in Document Control, preferably on large-scale projects.
Posting language: English
Posted: Oct 26, 2026

Original job description

Duration: 9 months
Description:
We are seeking a Document Controller based in Montreal to provide timely, effective, and high-quality document management and control throughout the Project lifecycle. The role will support dispersed teams across multiple time zones and geographies as part of a central function supporting the Projects Portfolio in Canada.

This is an excellent opportunity for a team-oriented professional with strong stakeholder engagement and team leadership skills, and a solid understanding of Document Control processes. Key responsibilities will include project setup, contractor engagement and onboarding, and driving continuous process improvements.

Required Skills & Experience:

Strong commitment to the safety of yourself and your team.
Minimum 5 years’ experience in Document Control, preferably on large-scale projects.
Experience supporting engineering and construction projects.
Proven experience leading small to medium-sized Document Control teams.
Excellent collaboration, communication, and stakeholder engagement skills.
Experience implementing and managing Document Control systems, processes, and procedures.
Experience with project setup, close-out, handover, and document archiving.
Experience managing suppliers, contractors, and vendor teams.
Ability to effectively plan, monitor, manage, and report on team workloads.
Ability to perform effectively in a fast-paced, project-driven environment.

Highly Desired Skills:

Document Control experience across the full project lifecycle, from Order of Magnitude studies through to handover and close-out.
Experience working on or supporting site-based project teams.
Previous experience using InEight Document and SharePoint.

Key Responsibilities:

Perform quality control and verification of project deliverables submitted by contractors and Engineering Service Providers (ESPs).
Provide training and technical support to internal and external stakeholders on Document Control and PDM systems.
Attend project coordination meetings and ensure timely follow-up on actions and communications.
Monitor, report, and cleanse project data in collaboration with the PDM Lead.
Track and expedite outstanding project deliverables and RFI documentation.
Administer and support InEight, SharePoint, and MS Office applications.
Onboard, coach, and mentor new Document Controllers to support their ongoing development.
Train Document Controllers on internal PDM processes, procedures, and standards.
Prepare and distribute weekly document expediting reports.
Escalate unresolved issues to the PDM Lead within 24 hours.
Conduct fortnightly contractor check-ins and review Contractor Document Submissions (CDS) monthly.
Maintain and update the document distribution matrix on a monthly basis.
Participate in project meetings in line with project cadence and maintain regular engagement with project stakeholders.
Deliver ongoing InEight and SharePoint user training and support.
Develop and execute project setup and handover plans in accordance with PDM Lead requirements.
Maintain a 24-hour stakeholder response standard and proactively address requests and issues.
Contribute to continuous improvement initiatives, including identifying and implementing process enhancements.
Streamline and coordinate InEight and SharePoint access requests to ensure timely user access.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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More about this job

Responsibilities

Coordinate document control and project data management throughout the project lifecycle, including quality-checking contractor deliverables, tracking outstanding documents, maintaining project records, and supporting InEight and SharePoint. Train and mentor document controllers and stakeholders, coordinate project setup and handover, report on deliverables and workloads, and contribute to process improvements.

Requirements

Requires at least five years of document control experience, preferably on large-scale engineering or construction projects, including experience leading document control teams and managing systems, processes, contractors, and project handovers. Strong communication, collaboration, workload management, and stakeholder support skills are required; experience with InEight Document, SharePoint, and site-based teams is highly desired.

Skills

Document Control
Project Data Management
Team Leadership
Stakeholder Engagement
Document Management Systems
Project Setup
Project Close-Out And Handover
Document Archiving
Contractor Management
Workload Planning And Reporting
Quality Control
Project Data Monitoring
Document Expediting
InEight Document
SharePoint
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Project Data Management
InEight Document
SharePoint
Microsoft Office
Engineering Projects
Construction Projects
Project Lifecycle
Project Setup
Project Close-Out
Project Handover
Document Archiving
Contractor Engagement
Engineering Service Providers
Request For Information Documentation
Document Distribution Matrix
Deliverable Quality Control
Document Expediting
Project Data Cleansing
Stakeholder Engagement
Team Leadership
Training And Mentoring
Workload Management
Process Improvement

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