Senior Administrative Assistant # 26-28630

Duration: May 2027 (Extension Possible: Yes | Conversion Possible: Yes)

Schedule: Monday to Friday, Core Business Hours | Potential Overtime | 4 Days/Week Onsite, Toronto, ON

Job Description:

• Support a senior executive and a team in a fast-paced, client-facing environment.

• Manage executive administrative functions including calendars, travel, meetings, and expenses.

• Act as a key liaison with clients, internal stakeholders, and senior leadership.

• Provide high-level administrative support while maintaining confidentiality and professionalism.

Responsibilities:

• Manage complex executive calendars and scheduling.

• Coordinate internal meetings and external client meetings.

• Schedule multi-party meetings and conference calls.

• Organize client events and executive engagements.

• Arrange domestic travel itineraries.

• Arrange international travel itineraries.

• Book flights, hotels, and ground transportation.

• Process travel and entertainment expense reports.

• Prepare meeting rooms and logistics.

• Respond to inquiries and redirect requests appropriately.

• Communicate professionally with clients and senior stakeholders.

• Track deadlines and ensure timely completion of tasks.

• Maintain confidentiality of sensitive information.

• Support compliance and administrative reporting activities.

• Keep team members informed on project and activity updates.

• Adapt to changing executive priorities and business needs.

• Follow department policies and procedures.

• Contribute to a positive and collaborative team environment.

Experience:

• Must have Executive Assistant experience.

• Must have experience supporting senior executives.

• Must have calendar management experience.

• Must have travel coordination experience.

• Must have expense management experience.

• Must have experience booking domestic travel.

• Must have experience booking international travel.

• Must have experience coordinating meetings and events.

• Must have excellent verbal communication skills.

• Must have excellent written communication skills.

• Must have experience interacting with C-suite stakeholders.

• Must have strong organizational skills.

• Must have multitasking skills in a fast-paced environment.

• Must have strong attention to detail.

• Must have problem-solving skills.

• Must have the ability to manage competing priorities.

• Must have a positive attitude.

• Must have proficiency with Microsoft Office applications.

• Must have experience handling confidential information.

• Must have experience working in a team environment.

• Must have experience in financial services or banking environments.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

Recruiter Details:

Name: Shubham Deep Gautam

Email: shubham.gautam@ustechsolutionsinc.com

Internal ID: # 26-28630