Billing Analyst

About the Opportunity

• Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
• Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects
• Record invoices into accounting system
• Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
• Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash
• Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
• Assist project team with follow-up and collection of aging invoices
• Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
• Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
• Assist with monthly forecasting of billings and cash collections
• Special and ad hoc projects as assigned

About Yo

• u4+ years of relevant experience in billing. Experience in a professional services firm is preferred
• .Fluent in Frenc
• hExperience with billing large scale major government agency projects is preferred
• .Bachelor’s Degree is preferred in Business or related fields
• .Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing proces
• sAdvanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software package
• sStrong written and verbal communication skills and the ability to multi-tas
• kMust be detail oriented with ability to work under pressure and within a tea

m ---Disclaimers-

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This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this ro

le. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI produ

cts. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispe

rsal. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to

apply.Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or loca

l law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vac

o.com . Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not lim

• ited to:the individual’s skill sets, experience and t
• raining;licensure and certification requi
• rements;office location and other geographic conside
• rations;other business and organizationa

l needs. Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement b

enefits).