Payroll Manager

Responsibilities

• Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing, including salaries, hourly wages, bonuses, commissions, and deductions
• Oversee payroll changes such as new hires, terminations, compensation adjustments, and garnishments, and reconcile payroll to the general ledger to support month-end and year-end close
• Review and approve payroll journal entries, accruals, and account reconciliations, and serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers
• Ensure compliance with U.S. federal, state, and local payroll laws and Canadian federal and provincial payroll regulations
• Oversee payroll tax filings and statutory remittances in both countries, along with garnishments, levies, and other statutory deductions
• Monitor regulatory changes across both countries and coordinate support for payroll audits and regulatory inquiries
• Partner with HR on benefit deductions and reporting, oversee U.S. Affordable Care Act tracking and filings, and support Canadian statutory benefits programs
• Manage payroll systems and vendor relationships, including leading system implementations, upgrades, and provider migrations from requirements gathering through post-implementation stabilization
• Maintain strong internal controls and audit-ready documentation, and continuously improve payroll policies, procedures, and workflows
• Develop and distribute recurring and ad hoc payroll reporting, including registers, variance analyses, headcount and labor cost reports, and benefits reconciliations, to support budgeting, forecasting, and audits

Qualifications

• Bachelor's degree in Accounting, Finance, HR, or a related field
• 5+ years of payroll leadership experience
• Experience managing both U.S. and Canadian payroll required
• Strong knowledge of U.S. and Canadian statutory and benefits reporting requirements
• U.S. or Canadian payroll certification preferred
• Experience in multi-location healthcare organizations preferred

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).