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Added 1 day ago
Payroll Specialist
WalterFedy
Hamilton, ON
Full-time
As a Payroll Specialist, you'll play a crucial role in managing payroll processes for our multi-province integrated design firm. This position requires a strong understanding of payroll…
Added 3 days ago
Registrations Specialist
Canaccord Genuity Group Inc.
Vancouver, BC · Toronto, ON · Montreal, QC
Full-time
…material changes, disclosures, and terminations. These include filings with the Canadian Investment Regulatory Organization (“CIRO”), National Registration Database (“NRD”), Provincial and…
Added 1 month ago
Payroll Specialist
WF Group Inc.
Kitchener, ON · Hamilton, ON · Toronto, ON
As a Payroll Specialist, you'll play a crucial role in managing payroll processes for our multi-province integrated design firm. This position requires a strong understanding of payroll…
Added 3 months ago
AI Implementation Specialist - Mine Closure
KorrAI
Remote, Canada
$100,000 to $150,000 USD / year
Full-time · Remote
…monitoring, geology reports, soil surveys, historical records, regulatory filings. They spend weeks manually reconstructing site history before they can assess remediation options.…
Added 16 hours ago
Payroll Specialist
Fritz-Alder Precast
Waterloo, ON
Full-time
As a Payroll Specialist, you will lead weekly payroll and support key accounting and financial reporting functions. This role is responsible for accurately and timely processing weekly…
Added 1 month ago
Total Rewards Manager
Metro Supply Chain
Mississauga, ON
Full-time
Ensure timely completion of filings and compliance with pension regulations.
Added 5 days ago
Senior Accounts Payable Specialist
Northern Reflections Ltd
Toronto, ON
Full-time
Reporting to the Corporate Controller, the Senior Accounts Payable Specialist is responsible for overseeing the organization's accounts payable processes, ensuring the timely, accurate, and…
Added 1 day ago
Regulatory Specialist
TechDoQuest
Markham, ON
Full-time
Statutory Filings: Assist in submission of various statutory reports as required by regulatory authorities.
Added 2 days ago
Tax & Treasury Specialist
Solink
Remote, Canada
$100,000 to $120,000 CAD / year
Full-time · Remote
Solink is looking for a Tax & Treasury Specialist to join our Finance organization. This role starts from a foundation in tax compliance and planning, with the opportunity to grow into…
Added 2 days ago
Mining Engineer (Engineer 4)
The Government of Nova Scotia
Dartmouth, NS
As a Mining Engineer, you will work independently as an engineering expert and department specialist while collaborating with the OHS Division mining safety team on workplace inspections,…
Added 3 days ago
Specialist Accounting Research & Valuation
Enbridge
Calgary, AB
Full-time
The Specialist, Accounting Research & Valuation plays a key role in providing technical accounting guidance and analysis to support accurate financial reporting and strategic business…
Added 3 days ago
Senior Manager, Tax & Partner Administration
Gowling WLG
Calgary, AB · Vancouver, BC · Hamilton, ON · Kitchener, ON · Ottawa, ON · Toronto, ON
$156,000 to $180,000 CAD / year
Full-time
…accountable for the quality, accuracy and timely completion of tax filings, partner payments and related…
Added 3 days ago
HSE Specialist
Socomec Group
Brampton, ON
Full-time
Prepare and submit required safety documentation, including incident reports and regulatory filings..
Added 4 days ago
Governance & Control Analyst Intern/Co-op (Winter 2027)
TD
Toronto, ON
Full-time
…various strategic initiatives for TD Life and Health, support regulatory filings, and support the implementation of controls and risk remediation efforts, working with various partners in…
Added 3 days ago
RESP/RDSP Registered Plans Specialist
Aviso Wealth
Remote, Canada
$55,000 to $65,000 CAD / year
Full-time · Remote
Complete reporting/filing to CRA and ESDC for RESP accounts, including monthly, quarterly and annual filings. Participate in CIRO and ESDC audits adhering to internal and regulatory…
Added 3 days ago
RESP/RDSP Registered Plans Specialist
Aviso Wealth
Remote, Canada
$55,000 to $65,000 CAD / year
Full-time · Remote
Complete reporting/filing to CRA and ESDC for RESP accounts, including monthly, quarterly and annual filings. Participate in CIRO and ESDC audits adhering to internal and regulatory…
Added 3 days ago
RESP/RDSP Registered Plans Specialist
Aviso
Toronto, ON
$55,000 to $65,000 CAD / year
Full-time
Complete reporting/filing to CRA and ESDC for RESP accounts, including monthly, quarterly and annual filings. Participate in CIRO and ESDC audits adhering to internal and regulatory…
Added 3 days ago
Analyste financièr(e) / Financial Analyst
Manmade
Montreal, QC
Full-time
Added 3 days ago
Senior Accountant
STRIVE Recruitment Inc.
Vancouver, BC
$80,000 to $90,000 CAD / year
Full-time
STRIVE is a specialist recruitment firm offering proactive recruitment solutions across Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. We partner…
Added 4 days ago
Pension Services Administrator
Ellement Consulting Group
Winnipeg, MB
Full-time
…and terminations, maintain accurate member records, prepare regulatory filings, and respond to questions from plan members and clients. You will also assist financial advisors with…
Added 4 days ago
Pension Services Administrator
Ellement Consulting Group
Winnipeg, MB
Full-time
…and terminations, maintain accurate member records, prepare regulatory filings, and respond to questions from plan members and clients. You will also assist financial advisors with…
Added 4 days ago
Spécialiste, Affaires réglementaires / Regulatory Affairs Specialist
Jubilant Pharma Limited
Montreal, QC
Contract
Reporting to the Manager, Regulatory Affairs, the Regulatory Affairs Specialist ensures that company products meet all applicable regulatory requirements. This role supports regulatory…
Added 4 days ago
Senior Regulatory Specialist
NorthRiver Midstream Inc.
Calgary, AB
Full-time
An AER specialist with broader regulatory range: You bring strong working knowledge of AER requirements and processes and are interested in expanding your exposure to CER-regulated assets…
Added 4 days ago
Director, Investor Relations and Strategic Finance
Greenlane Renewables Inc.
Vancouver, BC · Greater Vancouver, BC
Full-time
…and interactions, and coordinate SEDAR and other necessary regulatory filings with the Corporate…
Added 15 days ago
Head of Human Resources
True North HR Consulting
Toronto, ON · Greater Toronto Area, Canada
$165,000 to $185,000 CAD / year
Full-time
…employees). Four HR positions currently report into this role - an HR Specialist, a Payroll/HR Specialist, a Recruiting Specialist, and a Training resource - with flexibility for the…

Vaco by Highspring

Payroll Specialist

Toronto, ON, Canada

Pay: $65,000 to $76,000 CAD / year
Job type: Full-time
Apply by: Sep 27, 2026
Experience: 3 to 5 years of progressive experience in payroll and benefits administration.
Posting language: English
Posted: Aug 28, 2026

Apply About employer

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Original job description

Payroll & Benefits Specialist

Position Summary

Reporting to the Finance and Accounting Manager, the Payroll & Benefits Specialist is responsible for ensuring accurate and timely payroll processing for employees across multiple entities. This role oversees payroll administration, employee benefits and pension programs, statutory compliance reporting, and regulatory filings. The position also supports general accounting functions, including payroll-related reconciliations, journal entries, and audit support.

Key Responsibilities

Payroll, Benefits & Pension Administration

Process bi-weekly payroll accurately and on schedule.
Administer payroll changes including new hires, terminations, leaves of absence, promotions, and compensation adjustments.
Prepare and submit payroll-related filings, including year-end tax forms and statutory remittances.
Manage employee benefit programs, including health, dental, life insurance, disability, retirement savings, and pension plans.
Reconcile monthly benefit invoices and ensure billing accuracy.
Respond to employee inquiries regarding payroll, benefits, and pension programs.
Maintain accurate employee payroll and benefits records.
Support annual benefits renewals and communication of plan changes.
Coordinate and submit required pension reporting to regulatory authorities.
Prepare and review taxable benefit and compensation reporting.
Identify and implement process improvements to enhance payroll and benefits administration.
Monitor legislative and regulatory changes impacting payroll compliance.
Track payroll and benefits expenditures against budget and provide variance analysis.
Support annual budgeting and forecasting activities for payroll and benefit expenses.
Maintain strict confidentiality of employee information.

Accounting & Financial Reporting

Prepare and record journal entries, including year-end accruals.
Complete payroll-related balance sheet account reconciliations.
Support month-end and year-end financial close processes.
Track expenses and prepare billing requests for third-party organizations.
Assist with internal and external audits by providing payroll and benefits documentation.

Qualifications

Education & Experience

Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation preferred.
3 to 5 years of progressive experience in payroll and benefits administration.
Experience processing payroll for medium-to-large organizations.
Experience using payroll systems such as ADP, Ceridian, Workday, SAP, or similar platforms.
Strong knowledge of Canadian payroll legislation, employment standards, and regulatory requirements.
Understanding of payroll accounting principles and general ledger reconciliations.
Advanced Microsoft Excel skills, including PivotTables, VLOOKUP, and XLOOKUP functions.

Skills & Competencies

Strong focus on process improvement and operational efficiency.
Excellent customer service and stakeholder management skills.
Strong verbal and written communication skills; bilingualism is considered an asset.
Highly organized with the ability to manage multiple priorities and deadlines.
Strong analytical, problem-solving, and critical-thinking abilities.
Excellent attention to detail and accuracy.
Demonstrates professionalism, accountability, collaboration, and sound judgment.

Work Environment

Hybrid work environment with collaboration across Finance, Human Resources, and external service providers.
Opportunity to contribute to payroll, benefits, and financial operations within a mission-driven organization.

Apply About employer

More about this job

Responsibilities

Responsible for accurate bi-weekly payroll processing, benefits administration, and ensuring statutory compliance across multiple entities. The role also involves performing payroll-related accounting functions, including journal entries and balance sheet reconciliations.

Requirements

Requires 3 to 5 years of progressive experience in payroll and benefits administration, preferably with a PCP or PLP designation. Proficiency in payroll systems like ADP or Workday and advanced Microsoft Excel skills are essential.

Skills

Payroll Processing
Benefits Administration
Pension Administration
Statutory Compliance
Payroll Accounting
General Ledger Reconciliation
Microsoft Excel
Stakeholder Management
Financial Reporting
Audit Support
Budgeting
Variance Analysis
Canadian Payroll Legislation
Employment Standards
Process Improvement
Communication

Benefits

Health Insurance
Dental Insurance
Life Insurance
Disability Insurance
Retirement Savings
Pension Plans

Visa sponsorship

Not detected in the job text

Keywords

Payroll Compliance Professional
Payroll Leadership Professional
ADP
Ceridian
Workday
SAP
Canadian Payroll Legislation
PivotTables
VLOOKUP
XLOOKUP
Journal Entries
Accruals
Statutory Remittances
Taxable Benefits
Balance Sheet Reconciliation
Finance
Human Resources
Staffing and Recruiting

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