Procurement Specialist

Job Title: Procurement Specialist

Job Type: Permanent position, 5 days on-site (sometimes Fridays WFH), Concord, ON.

Job Salary: $60,000 - $70,000 / Year.

Position Summary

The Procurement Specialist plays a critical role in ensuring the uninterrupted flow of inbound goods by actively monitoring, tracking, and managing open purchase orders from placement through delivery. Serving as the primary liaison between the company and its supplier network, this position is responsible for maintaining accurate procurement data, following up on shipment schedules, identifying potential supply risks, and supporting alignment with the Master Supply Plan. The successful candidate will be highly organized, proactive, and skilled at coordinating with vendors, logistics providers, and internal stakeholders to ensure timely product availability and operational continuity.

Key Responsibilities

Purchase Order & Supplier Management

• Serve as the primary point of contact for suppliers regarding open purchase orders and shipment status.
• Conduct regular follow-ups with domestic and international vendors to confirm production schedules, shipping dates, and delivery timelines.
• Track and manage open purchase orders to ensure on-time delivery and alignment with supply requirements.
• Build and maintain strong vendor relationships to support effective communication and issue resolution.
• Identify and escalate supply disruptions, delays, shortages, or other risks that may impact operations.

Inbound Shipment Monitoring

• Monitor inbound shipments and delivery schedules to ensure adherence to the Master Supply Plan.
• Proactively identify potential delivery issues and collaborate with suppliers to develop corrective actions.
• Coordinate with logistics partners on inbound freight planning and vendor readiness.
• Support the resolution of shipment, documentation, scheduling, and transportation issues.

ERP & Data Management

• Maintain accurate and up-to-date procurement records within ERP/MRP systems.
• Update Estimated Times of Arrival (ETAs), shipment milestones, and purchase order statuses.
• Monitor daily open purchase order reports to ensure data integrity and visibility across the business.
• Maintain vendor communication records and procurement tracking documentation.

Reporting & Cross-Functional Coordination

• Prepare and distribute reports related to inbound shipments, delayed orders, and potential supply risks.
• Collaborate closely with Supply Planning teams to communicate changes impacting inventory availability and production schedules.
• Provide visibility into upcoming deliveries to support warehouse labour planning and receiving operations.
• Assist with reconciliation of shipping and receiving documentation.
• Support procurement, supply planning, and logistics teams with reporting and operational analysis.
• Participate in continuous improvement initiatives focused on supplier performance, procurement visibility, and delivery reliability.

Qualifications

• Minimum 1 year of experience in procurement, purchasing, supply chain coordination, logistics, customer service, or vendor management.
• Experience interacting directly with suppliers and managing purchase orders.
• Exposure to inventory management, supply planning, or logistics processes is considered an asset.
• Diploma or Bachelor's degree in Business, Supply Chain Management, Procurement, Logistics, or a related field preferred.