Procurement Specialist

About the opportunity:

Production Planning & 3rd-Party Vendor Coordination

• Build, adjust, and release detailed daily/weekly production schedules for internal manufacturing operations to support customer order demand and safety stock requirements.
• Serve as the day-to-day operational liaison for third-party vendors and external contract manufacturers; issue production work orders, monitor production progress, track capacity constraints, and ensure agreed-upon completion dates are met.
• Identify plant bottlenecks, material shortages, or external vendor delays early; escalate issues and implement schedule adjustments to prevent operational downtime.

Material Requirements Planning (MRP) & Procurement Execution

• Execute and monitor purchase orders (POs) for raw materials, specialty materials, packaging, and components based on MRP signals and production requirements.
• Schedule and expedite inbound shipments of materials to match production consumption schedules, preventing both stockouts and warehouse congestion.
• Monitor stock levels of raw materials, components, and packaging; maintain appropriate min/max safety stock buffers in the ERP system to balance working capital with line uptime.

Supplier Management & Commercial Support

• Support the Sourcing Department by soliciting quotes (RFQs), identifying potential new suppliers, evaluating cost/quality parameters, and assisting in the onboarding of alternate vendors.
• Assist in commercial negotiations with vendors for standard pricing, lead times, payment terms, and volume tiering; execute day-to-day spot-buys for specialized materials when needed.
• Maintain and update Vendor Scorecards tracking key metrics (On-Time Delivery, In-Full rates, quality compliance, and invoice accuracy) in collaboration with Sourcing and Supply Planning.
• Investigate, process, and track supplier non-conformance claims, price discrepancies, and quality rejections, securing credits or replacement materials promptly.

Cross-Functional Operations & Continuous Improvement

• Collaborate closely with Demand Planning, Warehouse/Distribution, Sourcing, and Quality Assurance to maintain end-to-end visibility of material flows and production commitments.
• Assist in refining procurement workflows, master data accuracy (lead times, MOQs, standard costs), and ERP/MRP parameters to drive continuous improvement.
• Conduct all day-to-day duties in accordance with the Occupational Health & Safety Act, environmental guidelines, and quality policies.
• Support departmental projects, data analysis, and other duties as assigned by management.

About you:

• Minimum 5 years of experience in procurement coordination, production planning, purchasing support, supply chain, and customer/vendor coordination.
• Proficiency in Microsoft Excel and ERP or purchasing systems.
• Diploma or degree in Business, Supply Chain, Procurement, or related field preferred.
• Experience in a retail/CPG space is a huge plus

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).