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Added 1 hour ago
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Vaco by Highspring

Senior Procurement Specialist

Toronto, ON, Canada

$80,000 to $120,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $120,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

About the Opportunity

Develop and maintain strong relationships with business partners while maintaining a thorough understanding of the mandate, strategic priorities, and short- and long-term plans as they relate to the procurement of goods and services. Collaborate with business partners to develop annual and long-term procurement strategies.
Provide strategic procurement expertise, consultation, and advice throughout the procurement lifecycle, including:
Assess procurement requests from business areas and provide guidance to effectively identify and manage procurement-related risks.
Execute procurement requests on behalf of organizational stakeholders while ensuring all procurement activities comply with the ’s Procurement Policy, applicable legislation, trade agreements, and government directives.
Develop and draft procurement documentation, including RFx documents, evaluation criteria, response templates, evaluation guides, and related materials.
Lead business partners in defining procurement requirements, scopes, deliverables, and specifications, and provide ongoing guidance throughout the procurement process.
Lead the development, implementation, and execution of the annual Procurement Plan.
Lead complex, non-routine, high-profile, and other significant procurement initiatives, including facilitating evaluation processes, negotiating terms and conditions, coordinating contract awards, and investigating and resolving contractual issues with suppliers. Act as a second-level resource for the resolution of complex supplier and contractual matters.
Educate business partners, including senior management, on procurement policies, procedures, and requirements. Provide ongoing guidance and direction on sourcing strategies, specification development, bid evaluation, contract management, bidder meetings, and other procurement-related activities.
Mentor and coach Procurement Specialists and Contract Coordinators by providing guidance, supporting work prioritization, delivering training, and responding to operational and procurement-related inquiries.
Assist the Manager with vendor relationship management and communications, including maintaining vendor contact information and analyzing supplier costs and expenditures.
Support procurement research and analysis that informs the development of the annual corporate operating and expense budget.
Prepare spending and financial reports, including analysis of historical actual expenditures against budget for various operating requirements.
Maintain accurate and up-to-date information related to leases, contracts, renewals, and other contractual commitments.
Support the development, tracking, and reporting of key Procurement performance metrics and measures.
Provide recommendations and contribute to the optimization and continuous improvement of procurement and contract management processes. Perform quality assurance and control activities as required.
Support change management initiatives and promote the adoption and effective use of procurement processes, systems, and tools.

About You

Post-secondary degree in Business Administration, Commerce, Supply Chain Management, Strategic Sourcing, Procurement, or a related discipline.
Minimum of five years of progressive procurement experience within a public-sector or regulated procurement environment, or equivalent relevant experience in project management, including the development and drafting of RFx documents for complex information technology, professional, and consulting services.
Demonstrated ability to communicate effectively, both verbally and in writing, with internal and external stakeholders, suppliers, and customers at all organizational levels.
Strong attention to detail, accuracy, and quality, with the ability to manage multiple priorities and deliver high-quality work within established deadlines.
Strong organizational, analytical, and problem-solving skills, with a demonstrated ability to manage competing priorities and complex procurement activities.
Self-motivated and results-oriented, with the ability to work effectively both independently and collaboratively within a team environment.
Proficiency with Microsoft 365 applications, including Word, Excel, and PowerPoint.

***DISCLAIMER****

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

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More about this job

Responsibilities

Lead strategic and complex procurement activities from planning and requirements development through solicitation, evaluation, negotiation, contract award, and issue resolution, ensuring compliance with applicable policies and legislation. Advise and educate business partners, mentor procurement staff, support vendor and budget analysis, and improve procurement processes, reporting, and performance measures.

Requirements

Requires a post-secondary degree in business, commerce, supply chain, procurement, or a related discipline, plus at least five years of progressive procurement experience in a public-sector or regulated environment, or equivalent relevant project management experience. Candidates should have experience drafting RFx documents for complex services, strong communication, analytical, organizational, and prioritization skills, and proficiency with Microsoft Word, Excel, and PowerPoint; they must reside in the Greater Toronto Area and be permitted to work in Canada.

Skills

Strategic Procurement
Procurement Planning
Sourcing Strategy
RFx Documentation
Contract Management
Negotiation
Risk Management
Bid Evaluation
Procurement Compliance
Financial Analysis
Budgeting
Performance Metrics
Quality Assurance
Stakeholder Communication
Microsoft 365

Benefits

Medical Benefits
Dental Benefits
Vision Benefits
401(k) Retirement Plan
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Strategic Sourcing
Public-Sector Procurement
Regulated Procurement
Procurement Lifecycle
Procurement Strategy
Annual Procurement Plan
RFx
Request for Proposals
Evaluation Criteria
Bid Evaluation
Trade Agreements
Procurement Policy
Contract Management
Contract Awards
Vendor Management
Risk Management
Negotiation
Financial Reporting
Budget Analysis
Expenditure Analysis
Performance Metrics
Quality Assurance
Change Management
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

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