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Vaco by Highspring

Senior Procurement Specialist

Toronto, ON, Canada

$81,000 to $115,000 CAD / year · Full-time

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Job details

Pay: $81,000 to $115,000 CAD / year
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Job Title: Senior Procurement Specialist

Job Type: Permanent, 3 days on-site, Toronto, ON

Job Salary: $81,000 - $115,000

Key Duties and Responsibilities

Develop and maintain strong relationships with business partners while maintaining a thorough understanding of the OSC’s mandate, strategic priorities, and short- and long-term plans as they relate to the procurement of goods and services. Collaborate with business partners to develop annual and long-term procurement strategies.
Provide strategic procurement expertise, consultation, and advice throughout the procurement lifecycle, including:
Assess procurement requests from business areas and provide guidance to effectively identify and manage procurement-related risks.
Execute procurement requests on behalf of organizational stakeholders while ensuring all procurement activities comply with the OSC’s Procurement Policy, applicable legislation, trade agreements, and government directives.
Develop and draft procurement documentation, including RFx documents, evaluation criteria, response templates, evaluation guides, and related materials.
Lead business partners in defining procurement requirements, scopes, deliverables, and specifications, and provide ongoing guidance throughout the procurement process.
Lead the development, implementation, and execution of the annual Procurement Plan.
Lead complex, non-routine, high-profile, and other significant procurement initiatives, including facilitating evaluation processes, negotiating terms and conditions, coordinating contract awards, and investigating and resolving contractual issues with suppliers. Act as a second-level resource for the resolution of complex supplier and contractual matters.
Educate business partners, including senior management, on OSC procurement policies, procedures, and requirements. Provide ongoing guidance and direction on sourcing strategies, specification development, bid evaluation, contract management, bidder meetings, and other procurement-related activities.
Mentor and coach Procurement Specialists and Contract Coordinators by providing guidance, supporting work prioritization, delivering training, and responding to operational and procurement-related inquiries.
Assist the Manager with vendor relationship management and communications, including maintaining vendor contact information and analyzing supplier costs and expenditures.
Support procurement research and analysis that informs the development of the annual corporate operating and expense budget.
Prepare spending and financial reports, including analysis of historical actual expenditures against budget for various operating requirements.
Maintain accurate and up-to-date information related to leases, contracts, renewals, and other contractual commitments.
Support the development, tracking, and reporting of key Procurement performance metrics and measures.
Provide recommendations and contribute to the optimization and continuous improvement of procurement and contract management processes. Perform quality assurance and control activities as required.
Support change management initiatives and promote the adoption and effective use of procurement processes, systems, and tools.

Qualifications

Post-secondary degree in Business Administration, Commerce, Supply Chain Management, Strategic Sourcing, Procurement, or a related discipline.
Minimum of five years of progressive procurement experience within a public-sector or regulated procurement environment, or equivalent relevant experience in project management, including the development and drafting of RFx documents for complex information technology, professional, and consulting services.
Demonstrated ability to communicate effectively, both verbally and in writing, with internal and external stakeholders, suppliers, and customers at all organizational levels.
Strong attention to detail, accuracy, and quality, with the ability to manage multiple priorities and deliver high-quality work within established deadlines.
Strong organizational, analytical, and problem-solving skills, with a demonstrated ability to manage competing priorities and complex procurement activities.
Self-motivated and results-oriented, with the ability to work effectively both independently and collaboratively within a team environment.
Proficiency with Microsoft 365 applications, including Word, Excel, and PowerPoint.

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More about this job

Responsibilities

Lead strategic and complex procurement initiatives, advising business partners throughout the procurement lifecycle and ensuring compliance with policies, legislation, trade agreements, and directives. Develop procurement plans and documentation, manage supplier and contract matters, support budgeting and performance reporting, and mentor procurement staff while improving processes.

Requirements

Requires a post-secondary degree in business, commerce, supply chain management, procurement, or a related discipline, plus at least five years of progressive procurement experience in a public-sector or regulated environment, or equivalent relevant project management experience. Candidates should have strong communication, analytical, organizational, and problem-solving skills, attention to detail, the ability to manage competing priorities, and proficiency with Microsoft 365 applications.

Skills

Strategic Procurement
Public-Sector Procurement
Procurement Strategy
RFx Documentation
Sourcing Strategies
Contract Management
Contract Negotiation
Risk Management
Bid Evaluation
Financial Analysis
Budgeting
Stakeholder Communication
Process Improvement
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Strategic Sourcing
Public-Sector Procurement
Regulated Procurement
Procurement Lifecycle
Procurement Plan
RFx
Evaluation Criteria
Bid Evaluation
Sourcing Strategies
Procurement Risk Management
Trade Agreements
Government Directives
Contract Management
Contract Negotiation
Vendor Management
Contract Awards
Financial Reporting
Budget Analysis
Expenditure Analysis
Performance Metrics
Quality Assurance
Change Management
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

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