Payroll Analyst

About the opportunity:

• Process bi-weekly and semi-monthly payrolls using UKG, including payroll setup, data loading, balancing, auditing, validation, and finalization of payroll cycles.
• Process regular and off-cycle payrolls, including bonuses, retroactive payments, adjustments, corrections, and other payroll-related transactions.
• Review and validate payroll inputs, including new hires, terminations, leaves of absence, benefit deductions, garnishments, taxable benefits, and other employee changes.
• Conduct comprehensive payroll audits, reconciliations, and validation checks to ensure payroll accuracy, compliance, and timely processing.
• Ensure appropriate payroll funding and coordinate with banking partners as required to facilitate payroll disbursements.
• Review and approve finalized payrolls to ensure accuracy and completeness prior to processing.
• Lead and support year-end payroll activities, including preparation, reconciliation, adjustments, and statutory filings such as T4s, RL-1s, T4As, WCB/CSST, EHT, QMD, MHT, and other applicable government requirements.
• Manage the complete annual payroll year-end process, including taxable benefit calculations, pension adjustments, reconciliations, and required reporting.
• Prepare payroll reports and analyses for Finance, Total Rewards, internal stakeholders, and internal or external audits.
• Perform annual payroll system maintenance, including updating statutory rates, benefit rates, bank holidays, tax tables, and other government-mandated changes.
• Support payroll tax compliance across all Canadian jurisdictions, including Quebec, and monitor legislative changes to identify required payroll, process, or system updates.
• Maintain accurate and confidential employee payroll records and ensure payroll systems are kept current.
• Support payroll system testing, upgrades, enhancements, implementations, and other technology-related initiatives.
• Oversee the administration and processing of internal bonus and incentive programs.
• Prepare and issue Records of Employment (ROEs) in accordance with applicable requirements.
• Act as the primary payroll resource for government audits, inquiries, and requests for payroll-related information.
• Serve as the primary backup for payroll preparation activities performed by the HR, Payroll & Benefits Coordinator.
• Support acquisitions and organizational integrations by facilitating the onboarding and transition of additional employees onto the Canadian payroll.
• Serve as a key resource for future payroll transformation initiatives, including the potential transition to a new payroll provider.
• Deliver a high level of service while maintaining strict confidentiality and safeguarding sensitive employee payroll information.
• Identify and implement opportunities for continuous improvement to payroll processes, controls, systems, and procedures as the Canadian workforce continues to grow.

About you:

• Strong communication skills, comfortable working in a team of 2
• 5+ years of full cycle payroll experience, multi-provincial including Quebec
• ERP experience

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).