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Vaco

Payroll Associate

Waterloo, ON, Canada

$75,000 to $85,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Experience: 5+ years of full-cycle payroll experience (500 employees+)
Posting language: English
Posted: Oct 27, 2026

Original job description

About the opportunity:

Collect hours, calculate payroll inputs, process changes, and complete each payroll accurately and on schedule.
Prepare journal entries, payroll reports, pay information, and statements of earnings.
Process special payments and calculations, including bonuses, statutory holidays and pension payments.
Complete and distribute government documentation, including new-hire reports, Records of Employment, and supporting information for T4/RL1 preparation and T2200/TP64.1.
Maintain accurate employee data and payroll-system records, including new-hire information and employee listings.
Maintain clear communication to support accurate payroll processing.
Respond promptly to employee and banking inquiries and collaborate with SOX auditors on payroll controls.
Provide general administrative support and take on other related duties as needed.

About you:

5+ years of full-cycle payroll experience (500 employees+)
Multi-provincial payroll experience
Oracle HCM experience

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

Apply About employer

More about this job

Responsibilities

Collect hours, calculate payroll inputs, process payroll changes and special payments, and complete payroll accurately and on schedule. Prepare payroll records and government documentation, maintain employee and payroll-system data, respond to inquiries, support SOX audits, and provide administrative assistance.

Requirements

Requires at least five years of full-cycle payroll experience supporting 500 or more employees, experience with multi-provincial payroll, and Oracle HCM experience. Candidates must currently reside in the Greater Toronto Area and be authorized to work in Canada.

Skills

Full-Cycle Payroll
Payroll Processing
Multi-Provincial Payroll
Oracle HCM
Payroll Calculations
Journal Entries
Payroll Reporting
Government Documentation
Employee Data Management
Payroll Systems
Employee Communication
Banking Inquiries
SOX Controls
Administrative Support

Benefits

Medical Benefits
Dental Benefits
Vision Benefits
Retirement Plan
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Full-Cycle Payroll
Multi-Provincial Payroll
Oracle HCM
Payroll Inputs
Payroll Changes
Bonuses
Statutory Holidays
Pension Payments
Journal Entries
Payroll Reports
Statements Of Earnings
New-Hire Reports
Records Of Employment
T4
RL1
T2200
TP64.1
Employee Data
Payroll-System Records
SOX Audits
Payroll Controls
Employee Inquiries
Banking Inquiries
Administrative Support

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