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Vaco

Payroll Specialist

Milton, ON, Canada

$70,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 5+ years of payroll experience
Posting language: English
Posted: Oct 7, 2026

Original job description

About the opportunity:

Manage a standalone payroll function
Process bi-weekly payroll for approximately 105 employees (75 drivers, 30 office/support staff)
Handle both hourly and salaried payroll processing
Track driver hours and mileage-based compensation
Process driver deductions including advances, insurance, fuel, plates, parking, and damage deductions
Maintain payroll records and employee information
Resolve employee and driver payroll inquiries
Process overtime, vacation, sick time, and statutory holiday payments
Prepare payroll reports and summaries
Assist with payroll-related reconciliations and documentation
Support payroll transition from QuickBooks Online to ADP
Prepare inventory and EFS reports as required

About you:

5+ years of payroll experience
Experience processing both hourly and salaried payroll
Strong attention to detail and payroll accuracy
Ability to work independently in a standalone payroll role

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

Apply About employer

More about this job

Responsibilities

Manage the standalone payroll function and process bi-weekly payroll for approximately 105 hourly and salaried employees, including driver hours, mileage-based compensation, deductions, and leave or holiday payments. Maintain payroll records, resolve inquiries, prepare reports, assist with reconciliations and documentation, support the transition from QuickBooks Online to ADP, and prepare inventory and EFS reports as needed.

Requirements

Candidates must have at least five years of payroll experience, including processing both hourly and salaried payroll. Strong attention to detail, payroll accuracy, and the ability to work independently in a standalone role are required; candidates must reside in the Greater Toronto Area and be permitted to work in Canada.

Skills

Payroll Processing
Hourly Payroll
Salaried Payroll
Payroll Reconciliation
Payroll Reporting
Payroll Recordkeeping
Employee Data Management
Payroll Inquiry Resolution
Overtime Processing
Vacation and Sick Time Processing
Statutory Holiday Payments
Driver Hours and Mileage Tracking
Payroll Deductions
QuickBooks Online
ADP
Independent Work

Benefits

Medical Benefits
Dental Benefits
Vision Benefits
Retirement Plan
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Bi-Weekly Payroll
Hourly Payroll
Salaried Payroll
Driver Hours
Mileage-Based Compensation
Payroll Deductions
Payroll Records
Employee Information
Overtime
Vacation Pay
Sick Time
Statutory Holiday Pay
Payroll Reports
Payroll Reconciliation
Payroll Documentation
QuickBooks Online
ADP
Inventory Reports
EFS Reports
Staffing and Recruiting

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