Senior Payroll Specialist

About the opportunity:

• Own and process full-cycle payroll for Canadian and international employees (50 employees)
• Manage UK payroll in conjunction with a third-party payroll provider
• Support US and other international payroll requirements
• Process payroll for senior executives and C-suite employees
• Process Board of Directors fees/payments
• Manage primarily salaried payroll with a small hourly employee population
• Process and issue Records of Employment (ROEs)
• Manage taxable benefits and payroll deductions
• Administer payroll-related RRSP and benefits remittances
• Support LTIP administration, including dividends, Shareworks, memos, and taxable benefit calculations
• Process benefits-related taxable amounts through payroll
• Reconcile payroll accounts and partner with Finance during month-end close
• Prepare quarterly payroll reporting
• Manage labour budget tracking and reconciliations
• Respond to employee payroll, deduction, and tax inquiries
• Support payroll year-end activities including T4s, W-2s, and UK year-end filings
• Maintain payroll documentation for audits and internal controls
• Support payroll system testing, upgrades, and continuous process improvements

About you:

• 5+ years of full-cycle payroll experience, including experience independently owning payroll from start to finish
• Experience processing complex payroll for senior executives/C-suite employees and managing taxable benefits, deductions, reconciliations, and year-end activities
• Multi-jurisdictional payroll experience, particularly Canada and international payroll

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).