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Added 14 mins ago
Talent Acquisition & HR Coordinator
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Vale Base Metals

Admin Assistant II

Toronto, ON, Canada

Minimum Starting Salary: CAD 55,878 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Minimum Starting Salary: CAD 55,878
Job type: Full-time
Apply by: Nov 28, 2026
Experience: 2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Posting language: English
Posted: Oct 29, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON

This is a permanent position serving as the first point of contact for visitors, clients, vendors, and employees while providing administrative support across multiple departments.

Reporting to the Corporate Services team, the successful candidate will create a welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto corporate office.

The role offers broad exposure across the organization and the opportunity to support a diverse range of corporate functions within a global organization.

Key Responsibilities

Reception & Front Desk Support

Greet and direct visitors, clients, vendors, and employees in a professional and welcoming manner.
Serve as the primary point of contact for the office reception area.
Answer, screen, and route incoming telephone calls and emails efficiently.
Maintain the reception area, meeting rooms, and common areas to ensure a professional office environment.
Coordinate visitor access, office badges, and related administrative requirements.

Office & Administrative Support

Schedule and coordinate meeting rooms, including set up, catering, refreshments, and meeting logistics.
Perform data entry, document preparation, filing, record management, and general administrative support.
Assist with onboarding activities, including preparation of welcome materials, workspace coordination, and access badges.
Liaise with building management, office service providers, and vendors regarding facilities and office services.
Assist with ordering and maintaining office supplies and inventory.
Provide ad hoc administrative support to executives and various departments as required.

Stakeholder & Service Support

Build positive working relationships with internal and external stakeholders.
Deliver exceptional customer service while responding to inquiries and requests.
Support a collaborative, professional, and service-oriented office environment.
Manage competing priorities while ensuring accuracy and attention to detail.

About You

Experience

2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Experience managing front-desk operations and serving as the first point of contact for visitors and stakeholders.
Experience coordinating meeting rooms, meetings, and office logistics.
Experience providing administrative support across multiple functions or departments.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Proven ability to work independently while maintaining a high level of professionalism and customer service.

Education

Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Skills & Competencies

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Excellent verbal and written communication skills.
Strong customer-service mindset with the ability to build positive relationships with visitors, clients, vendors, and employees.
Exceptional organizational and time-management abilities.
Ability to multitask and effectively manage competing priorities.
Professional appearance, demeanor, and interpersonal approach.
Strong attention to detail and problem-solving capabilities.
Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

Experience within mining, natural resources, industrial, manufacturing, or corporate office environments considered an asset.
Experience coordinating office facilities and vendor relationships.
Experience supporting onboarding or employee experience initiatives.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans, and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Toronto is Canada's largest city and a global centre for business, innovation, and professional services. As home to Vale Base Metals' corporate offices and technical leadership teams, Toronto provides unique opportunities to collaborate with global stakeholders while contributing to projects that support the responsible production of critical minerals essential for the energy transition.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home. Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Employment Coordinator.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Minimum Starting Salary: CAD 55,878

Apply by: Friday, Oct 30, 2026

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

Apply About employer

More about this job

Responsibilities

Welcome and direct visitors, manage reception communications and access, and maintain a professional office environment. Coordinate meetings and office logistics, provide administrative support across departments, and liaise with vendors and building management.

Requirements

Requires at least two years of receptionist or administrative support experience, including front-desk operations, meeting coordination, and support across multiple functions. Proficiency in Microsoft Office and strong communication, customer service, organizational, multitasking, and confidentiality skills are expected; post-secondary education in business or office administration is preferred.

Skills

Reception and Front Desk Operations
Customer Service
Meeting Coordination
Office Administration
Microsoft Office Suite
Outlook
Word
Excel
Teams
PowerPoint
Verbal and Written Communication
Organization and Time Management
Multitasking
Attention to Detail
Confidentiality
Vendor and Facilities Coordination

Benefits

Variable Annual Incentive Plan
Defined Contribution Pension
Health Coverage
Dental Coverage
Flexible Spending Accounts
Disability Plans
Optional Insurance
Vacation Leave
Personal Leave
Sick Leave
Parental Leave
Employee Family Assistance Program
Virtual Healthcare
Online Training
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Front Desk
Visitor Management
Telephone Screening
Email Routing
Meeting Room Coordination
Meeting Logistics
Catering
Data Entry
Document Preparation
Filing
Records Management
Employee Onboarding
Access Badges
Facilities Coordination
Vendor Relationships
Office Supplies
Microsoft Office Suite
Outlook
Word
Excel
Teams
PowerPoint
Customer Service
Confidentiality
Mining
Natural Resources
Corporate Office

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