Find work in Canada.

334,669 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 10 mins ago
Outreach Coordinator
York University
Toronto, ON
Contract
…alignment with the University's core values. Reporting to the Assistant Manager, Off-Campus Housing, the Outreach Coordinator provides support in the development and implementation of…
Added 25 mins ago
HR and Administrative Assistant
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
…general office administrative tasks such as assisting with communications and document coordination coordinating schedules and meetings, and performing reception duties. This position acts…
Added 25 mins ago
International Office Coordinator
Employment Solutions - Sault College
Kirkland Lake, ON
Full-time
Be responsible for international student insurance registration, communications, reconciliation and related administrative process each semester.
Added 25 mins ago
Executive Assistant
Vancouver Fraser Port Authority
Vancouver, BC
Full-time
The Executive Assistant is responsible for the senior executive administrative support for the President, Roberts Bank Terminal 2 in support of organizational objectives in a manner that…
Added 55 mins ago
Assistant Manager: Ski Patrol - Salary
Whistler Blackcomb
Whistler, BC
Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 55 mins ago
Agent indemnisation I
Intact
Dartmouth, NS
Full-time
We’re looking for a Claims Assistant I to join our Claims Support team!
Added 2 hours ago
Administrative Assistant
RBC
Cranbrook, BC
Full-time
…join our leading wealth management firm as an Administrative…
Added 2 hours ago
Research Assistant (SRI) - Biological Sciences - Regular Full-Time 2026-18858 (2026-18858)
Sunnybrook
Toronto, ON
Full-time
Exceptional written and verbal English communications and interpersonal skills
Added 2 hours ago
Executive Administrative Assistant
Spirit Omega Inc.
Oshawa, ON
Contract
…confidential and time-sensitive materials, including executive communications, personnel matters, labour-relations documentation, business reports, and approval packages. Maintains strict…
Added 3 hours ago
Housekeeping Operations Manager
AccorHotel
Banff, AB
Full-time
Establish goals, measurements and results for the department along with the Assistant Director of Housekeeping
Added 3 hours ago
Assistant Communications Director - Communications Supervisor / Full-time, Day Shift
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Assistant Communications Director
Added 3 hours ago
Assistant(e) marketing - Marketing assistant
Grenier Automobile
Terrebonne, QC
$40,000 to $50,000 CAD / year
Full-time
Nous sommes à la recherche d'un(e) Assistant(e) marketing créatif(ve), organisé(e) et passionné(e) afin de faire rayonner nos marques et d'accroître notre présence numérique.
Added 3 hours ago
Administrative Assistant(U.S./Canada/UK background is required)
WorkStaff360
Remote, Canada
$8 to $10 USD / hour
Full-time · Remote
Handle client communications via phone, email, and occasional in-person interactions.
Added 3 hours ago
HR and Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Biological Sciences Building (BIOL)
$4,594 to $4,827 CAD / month
Full-time
…general office administrative tasks such as assisting with communications and document coordination coordinating schedules and meetings, and performing reception duties. This position acts…
Added 3 hours ago
TD Insurance, Legal Assistant III
TD
Halifax, NS
Full-time
Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
Added 3 hours ago
Administrative Assistant - 15 Month Contract
Global Relay
Halifax, NS
Full-time
…and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their…
Added 3 hours ago
Administrative Assistant - 15 Month Contract
Global Relay
Halifax, NS
…and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their…
Added 3 hours ago
Executive Assistant
BMO
Toronto, ON · BMOPLACE
Full-time
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Added 3 hours ago
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
Full-time
Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails,…
Added 3 hours ago
Assistant, Social
Publicis Groupe Holdings B.V
Toronto, ON
Full-time
With a history that dates back over 80 years, Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at…
Added 4 hours ago
Grand Makwa Cinema Assistant Manager $16.00-$24.00
Grand Casino Mille Lacs & Hinckley
Makwa, SK
Full-time
If a non-disabled guest is sitting in a handicapped seat the Assistant Manager will be required to ask him or her to relinquish the seat for a disabled guest.
Added 4 hours ago
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
$75,000 to $90,000 CAD / year
Contract
Coordinate and troubleshoot office services, including software, IT, communications, and other workplace needs.
Added 4 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…
Added 4 hours ago
Executive Assistant
RCL - Reitmans Canada Ltd/Ltée
Montreal, QC
Full-time
…experiences. We're looking for a proactive, highly organized Executive Assistant to support our EVP, Chief People & Corporate Affairs Officer and VP, Human Resources. This is more than…
Added 4 hours ago
Medical Laboratory Assistant
Sanya’k̓ula
Sechelt, BC
Full-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.

Vale Base Metals

Executive Assistant

St. John's, NL, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Experience: 10 years of proven experience in a similar role.
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Executive Assistant to support our Vale Newfoundland & Labrador Director. This is a permanent position based at the St. John’s, NL Office.

The successful candidate will provide administration assistance to our Director of Newfoundland & Labrador Operations. On a day-to-day basis, this role will involve scheduling/organizing meetings, booking domestic and international travel, visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, and maintaining contact with operational sites and other business locations across Canada.

Additionally, in this position you will:

Provide high-level administrative and executive support to the Director, exercising discretion and handling sensitive, confidential, and business-critical information.
Serve as a key liaison between the Director, senior leadership teams, external stakeholders, and business partners, facilitating effective communication and the timely exchange of information.
Manage and prioritize all incoming communications, including phone calls, correspondence, and visitors, independently addressing routine matters and ensuring appropriate escalation when required.
Coordinate and manage a complex executive calendar, scheduling meetings, leadership engagements, site visits, and strategic business events while balancing competing priorities.
Oversee all travel logistics for the Director, including domestic and international flight arrangements, accommodations, ground transportation, and detailed travel itineraries.
Maintain and organize executive records, correspondence, and confidential documentation, ensuring accurate filing systems and proactive follow-up on key action items and deliverables.
Draft, review, and prepare professional correspondence, reports, presentations, and communications for executive approval.
Prepare comprehensive reports, dashboards, and briefing materials by collecting, analyzing, and summarizing operational, financial, and business data to support executive decision-making.
Develop and format complex documents and presentations utilizing advanced proficiency in Microsoft Office Suite, Power BI, SAP, and other business systems to support organizational objectives.
Process and reconcile invoices through SAP, maintain accurate financial records, and collaborate with internal stakeholders and suppliers to ensure timely payment resolution and compliance with corporate procedures.
Prepare and transcribe highly confidential and technical materials, ensuring accuracy, professionalism, and adherence to organizational standards.
Independently manage special projects and strategic initiatives with minimal supervision, coordinating cross-functional resources and monitoring progress to achieve business objectives.
Support annual budgeting and forecasting activities by consolidating departmental information, tracking expenditures, monitoring budget performance, and providing regular updates to leadership.
Facilitate the planning and execution of leadership meetings, conferences, and stakeholder engagements, including agenda development, preparation of meeting materials, minute-taking, and follow-up on action items.
Contribute to the efficiency of the Director's office by identifying opportunities to improve administrative processes, workflows, and communication practices across the organization.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Relocation Assistance

About You

Education:

Post-Secondary Degree or Diploma in Administration or Business Studies.

Experience:

10 years of proven experience in a similar role.

Skills:

Able to work collaboratively within a team environment across multiple locations.
Proven understanding of the importance of maintaining a high level of confidentiality.
Self-motivation and ability to complete work with minimal direction.
Outstanding digital literacy in Microsoft Office (Outlook, Word, Excel, and Power Point) is required.
Exceptional organizational skills.
Knowledge of SAP is considered an asset.

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role.

At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21^st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Apply by: Sunday, October 4^th, 2026.

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and executive support to the Director, including managing communications, calendars, travel, confidential records, meetings, and stakeholder relationships. Prepare executive documents and business reports, process invoices, support budgeting and forecasting, and coordinate special projects and process improvements.

Requirements

Applicants must have a post-secondary degree or diploma in Administration or Business Studies and 10 years of experience in a similar role. The role requires strong Microsoft Office skills, exceptional organization, discretion, self-direction, and the ability to collaborate across locations; SAP knowledge is an asset.

Skills

Executive Support
Calendar Management
Travel Coordination
Confidentiality
Stakeholder Communication
Meeting and Event Coordination
Document Preparation
Report and Presentation Preparation
Microsoft Office
Power BI
SAP
Invoice Processing
Budgeting and Forecasting
Project Coordination
Records Management
Organizational Skills

Benefits

Variable Annual Incentive Plan
Defined Contribution Pension
Health and Dental Coverage
Flexible Spending Accounts
Disability Plans
Optional Insurance
Vacation Leave
Personal Leave
Sick Leave
Parental Leave
Flexible Work Arrangements
Employee Family Assistance Program
Virtual Healthcare
Online Training and Career Development
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Microsoft Office
Outlook
Word
Excel
PowerPoint
Power BI
SAP
Calendar Management
Travel Logistics
Visa Requirements
Confidential Information
Stakeholder Engagement
Meeting Coordination
Minute-Taking
Invoice Management
Financial Records
Budgeting
Forecasting
Operational Data
Dashboards
Business Reporting
Document Management
Project Coordination
Process Improvement
Mining
Critical Minerals
Nickel
Copper

Report this job