Find work in Canada.

330,118 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 5 mins ago
Mechanical Engineer, Major Pursuits - Canem
Canem Systems Ltd.
Calgary, AB
Full-time
…trade services, including electrical, mechanical, data, and…
Added 5 mins ago
Electrical Engineer, Major Pursuits - Canem
Canem Systems Ltd.
Calgary, AB
Full-time
Reporting to the Director, Major Pursuits - Canem, the Electrical Engineer will use their engineering and design experience to support the Major Pursuits Team in various activities…
Added 5 mins ago
Bid Director - Major Infrastructures
EBC Inc.
Mississauga, ON
Coordinate communications with clients, partners, consultants, and joint venture participants throughout the procurement process.
Added 5 mins ago
Senior Electrical Engineer
EBC Inc.
BC · Campbell River Outskirts, British Columbia
Reporting to the Project Director, the Project Engineer - Electrical & Controls owns the engineering delivery of the project's electrical, controls, HVAC, fire protection and diesel…
Added 1 hour ago
Graduate and Undergraduate Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and…
Added 2 hours ago
Help Desk Analyst
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
…the incumbent will complete project work as directed by the Director of…
Added 2 hours ago
Communications Advisor - Ontario
EBC Inc.
Mississauga, ON
Collaborate with the Director and Communications Manager to provide informed recommendations that enhance the company’s internal and external communication strategies, publications, and…
Added 4 hours ago
Account Manager
Lemieux Bédard
Sherbrooke, QC
Full-time
…with clients, they support the Account Supervisor or Account Director by proposing effective communication strategies for the success of the health product brands under their…
Added 4 hours ago
Academic Integrity Coordinator
University Canada West
Vancouver, BC
$55,000 to $65,000 CAD / year
Full-time · Temporary
Reports To: Executive Director, Academic Operations & Initiatives
Added 4 hours ago
Protection & Control Specialist
Wataynikaneyap Power PM Inc
Thunder Bay, ON
$90,500 to $113,000 CAD / year
Full-time
Reporting to the Director, Operations, the Protection & Control Specialist is responsible for supporting the safe, reliable, and efficient operation of Wataynikaneyap Power's transmission…
Added 6 hours ago
Senior Director-Head of CNB Wealth Business Architecture
RBC
Toronto, ON
Full-time
The Senior Director-Head of CNB Wealth Business Architecture is a senior leadership role within City National Bank (RBC) Wealth Technology, reporting directly to the Head of CNB Wealth…
Added 6 hours ago
Lead Change Management Specialist
RBC
Toronto, ON
Full-time
…DevOps & EA Business Office, reporting directly to the Senior Director. This role owns the full Change Management mandate for the Business Office: enterprise change delivery for DevOps & EA…
Added 6 hours ago
AI Learning Associate Director - Learning and Development (18-month contract)
EY
Edmonton, AB · AB · Vancouver, BC · Victoria, BC · Winnipeg, MB · Dieppe, NB · St. John's, NL · Halifax, NS · London, ON · Ottawa, ON · Toronto, ON · ON · Saskatoon, SK · Calgary, AB · Waterloo, ON
As the AI Learning Associate Director, you will serve as a strategic advisor and learning capability leader responsible for shaping, scaling and activating EY Canada's AI learning strategy,…
Added 6 hours ago
Director & Assistant Market Leader, Private Wealth
BMO
Toronto, ON · FCP
Full-time
The Director & Assistant Market Leader supports the organization’s growth objectives by enhancing profitability, market share and loyalty of the assigned Private Wealth branch / market with…
Added 6 hours ago
Manager, Partnerships (one-year contract)
Windmill Microlending
Toronto, ON
$80,000 to $85,000 CAD / year
…services or products for our clients. Reporting to the Associate Director, Partnerships, the role is a key strategic contributor to Windmill’s broader Partnerships department, as part of a…
Added 6 hours ago
Communications and Social Media Specialist
Windmill Microlending
Calgary, AB
$65,000 to $75,000 CAD / year
Reporting to the Marketing Manager, the Communications and Social Media Specialist will lead content creation across our social media channels and website to expand our reach among…
Added 6 hours ago
Senior Specialist, Grants and Donor Stewardsh
Windmill Microlending
Toronto, ON
$70,000 to $80,000 CAD / year
…join our national Development team. Reporting to the National Director, Philanthropy and Campaigns, this role operates at the critical intersection of high-stakes fundraising, complex…
Added 7 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
Demonstrates proficiency in written and verbal communications skills including excellent telephone etiquette.
Added 7 hours ago
Secretary - Executive Director
The Muslim Association of Canada
Mississauga, ON
$20.5 to $23.6 CAD / hour
Full-time · Contract · Temporary
…key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily…
Added 7 hours ago
Program Coordinator - Noor Gardens
The Muslim Association of Canada
London, ON
$17.95 to $24 CAD / hour
Part-time · Contract · Temporary
 Assist with the development of public relations and communications strategies to support
Added 7 hours ago
Registered Practical Nurse (Part-Time Mixed Shift)
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch
Part-time
…resident care with interdisciplinary team members as well as communications with…
Added 7 hours ago
Registered Practical Nurse (Temporary Part-Time Evening Shift)
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch
Part-time
…resident care with interdisciplinary team members as well as communications with…
Added 7 hours ago
Project Manager, Population Health Management
Southlake Health Community
Newmarket, ON · Southlake Health
Full-time
Reporting to the Director, the Project Manager will lead, coordinate and support a portfolio of strategic initiatives that advance population health management across Southlake Health and…
Added 7 hours ago
Director, Enterprise Communications
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
Full-time
Reporting to the Vice President, Enterprise Communications, the Director, Enterprise Communications owns the communications strategy supporting HOOPP's investment activities and the…
Added 7 hours ago
DIRECTOR, GOVERNMENT FUNDS - Montreal, Ottawa & Toronto
BDC
Ottawa, ON · Toronto, ON · Montreal, QC
Full-time
As Director, you will combine leadership, investment expertise, and complex project management to support the deployment and oversight of government-backed venture capital programs,…

Vale Base Metals

Executive Assistant

St. John's, NL, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Experience: 10 years of proven experience in a similar role.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Executive Assistant to support our Vale Newfoundland & Labrador Director. This is a permanent position based at the St. John’s, NL Office.

The successful candidate will provide administration assistance to our Director of Newfoundland & Labrador Operations. On a day-to-day basis, this role will involve scheduling/organizing meetings, booking domestic and international travel, visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, and maintaining contact with operational sites and other business locations across Canada.

Additionally, in this position you will:

Provide high-level administrative and executive support to the Director, exercising discretion and handling sensitive, confidential, and business-critical information.
Serve as a key liaison between the Director, senior leadership teams, external stakeholders, and business partners, facilitating effective communication and the timely exchange of information.
Manage and prioritize all incoming communications, including phone calls, correspondence, and visitors, independently addressing routine matters and ensuring appropriate escalation when required.
Coordinate and manage a complex executive calendar, scheduling meetings, leadership engagements, site visits, and strategic business events while balancing competing priorities.
Oversee all travel logistics for the Director, including domestic and international flight arrangements, accommodations, ground transportation, and detailed travel itineraries.
Maintain and organize executive records, correspondence, and confidential documentation, ensuring accurate filing systems and proactive follow-up on key action items and deliverables.
Draft, review, and prepare professional correspondence, reports, presentations, and communications for executive approval.
Prepare comprehensive reports, dashboards, and briefing materials by collecting, analyzing, and summarizing operational, financial, and business data to support executive decision-making.
Develop and format complex documents and presentations utilizing advanced proficiency in Microsoft Office Suite, Power BI, SAP, and other business systems to support organizational objectives.
Process and reconcile invoices through SAP, maintain accurate financial records, and collaborate with internal stakeholders and suppliers to ensure timely payment resolution and compliance with corporate procedures.
Prepare and transcribe highly confidential and technical materials, ensuring accuracy, professionalism, and adherence to organizational standards.
Independently manage special projects and strategic initiatives with minimal supervision, coordinating cross-functional resources and monitoring progress to achieve business objectives.
Support annual budgeting and forecasting activities by consolidating departmental information, tracking expenditures, monitoring budget performance, and providing regular updates to leadership.
Facilitate the planning and execution of leadership meetings, conferences, and stakeholder engagements, including agenda development, preparation of meeting materials, minute-taking, and follow-up on action items.
Contribute to the efficiency of the Director's office by identifying opportunities to improve administrative processes, workflows, and communication practices across the organization.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Relocation Assistance

About You

Education :

Post-Secondary Degree or Diploma in Administration or Business Studies.

Experience :

10 years of proven experience in a similar role.

Skills :

Able to work collaboratively within a team environment across multiple locations.
Proven understanding of the importance of maintaining a high level of confidentiality.
Self-motivation and ability to complete work with minimal direction.
Outstanding digital literacy in Microsoft Office (Outlook, Word, Excel, and Power Point) is required.
Exceptional organizational skills.
Knowledge of SAP is considered an asset.

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role.

At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Apply by: Sunday, October 4th, 2026.

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers .

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and executive support to the Director, including managing communications, calendars, travel, records, meetings, and confidential materials. Prepare reports and presentations, process invoices, support budgeting and forecasting, coordinate special projects, and improve administrative workflows.

Requirements

A post-secondary degree or diploma in Administration or Business Studies and 10 years of experience in a similar role are required. Candidates should have strong organizational and collaboration skills, maintain confidentiality, work independently, and demonstrate outstanding Microsoft Office proficiency; SAP knowledge is an asset.

Skills

Executive Support
Calendar Management
Travel Coordination
Confidentiality
Stakeholder Communication
Meeting and Event Coordination
Microsoft Office
Power BI
SAP
Invoice Processing
Budgeting and Forecasting
Report and Presentation Preparation
Project Coordination
Records Management
Organization
Cross-Functional Collaboration

Benefits

Annual Incentive Plan
Defined Contribution Pension
Health and Dental Coverage
Flexible Spending Accounts
Disability Plans
Optional Insurance
Paid Leave
Flexible Work Arrangements
Employee Assistance Program
Virtual Healthcare
Training and Career Development
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Administrative Support
Microsoft Office
Outlook
Word
Excel
PowerPoint
Power BI
SAP
Calendar Management
Travel Logistics
Invoice Management
Financial Records
Budgeting
Forecasting
Operational Data
Financial Data
Reports
Dashboards
Presentations
Confidential Documentation
Meeting Coordination
Minute-Taking
Stakeholder Engagement
Special Projects
Process Improvement
Mining
Copper
Nickel

Report this job