Find work in Canada.

329,780 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 9 mins ago
HR & Recruitment Coordinator
Rhodar Limited
ON · Ontario, Canada
Full-time
…individuals to maintaining accurate HR records and providing support on employee relations matters, you'll help ensure our people receive an excellent HR…
Added 38 mins ago
Analyst - Controls Assurance & Accounting and Reporting Advisory, Assurance- Co-op/Intern - 2027
Deloitte
AB · Edmonton, AB
Full-time
Serve clients and/or support local office teams around the country, as opportunities arise
Added 1 hour ago
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…
Added 1 hour ago
Nurse 2 - Lodge 5 Chronic Care
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
Full-time
…directing other nurse, students, health care aides and other support staff in the performance patient/resident care. Collaborates with physicians and professional health staff in the…
Added 1 hour ago
Bilingual Client Service Representative
IG Wealth Management
Quebec, QC
Full-time
…Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial…
Added 1 hour ago
Junior Supply Chain Specialist - Corporate
Bird Construction
Calgary, AB
Full-time
…Corporate provides administrative, analytical and operational support to the National Supply Chain Manager, contributing to the execution of supply chain management processes and…
Added 1 hour ago
Mechanical Engineer, Major Pursuits - Canem
Canem Systems Ltd.
Calgary, AB
Full-time
…trade services, including electrical, mechanical, data, and…
Added 1 hour ago
Electrical Engineer, Major Pursuits - Canem
Canem Systems Ltd.
Calgary, AB
Full-time
…Engineer will use their engineering and design experience to support the Major Pursuits Team in various activities including electrical and communications system design and collaboration…
Added 1 hour ago
Retail District Manager - BC
Canna Cabana
Vancouver, BC · Yaletown, Vancouver, BC
$80,000 to $90,000 CAD / year
Full-time
Added 1 hour ago
Senior Business Affairs Manager - Contract Manager (Remote)
Geotab
Canada
…role you will be a self-starter with strong written and verbal communications skills, and have the ability to work in a fast-paced environment managing multiple competing…
Added 2 hours ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
…ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract…
Added 2 hours ago
Coordinator
Flowserve Corporation
AB · Edmonton, AB
Full-time
Excellent communications skills with ability to manage multiple tasks.
Added 3 hours ago
Clinical Informatics Analyst (Future Opportunities)
Mariner
NB · NS
Develop and deliver project communications while applying project management, quality improvement, and change management methodologies to support stakeholders and resolve issues.
Added 3 hours ago
Cost Controller M/F
Eurovia France
Nisku, AB
Full-time
…help optimize budgeting processes, monitor expenditures, and support the financial health of our organization while maintaining transparency and compliance with industry…
Added 3 hours ago
Communications Advisor - Ontario
EBC Inc.
Mississauga, ON
EBC is seeking a dynamic and bilingual Communications Advisor to play a key role in developing and executing our internal and external communication strategies. Reporting to the…
Added 3 hours ago
Project Manager, Transformation
Manulife
Toronto, ON · Waterloo, ON
Full-time
…drive stakeholder alignment, facilitate decision-making, and support change adoption. Manage project budgets, forecasts, and benefit realization activities while proactively identifying and…
Added 3 hours ago
Senior Quality Assurance Engineer
e-STORAGE
Kitchener, ON
Full-time
…also verification of internal service-to service behavior and communications (e.g., MQTT message flows) across the EMS. As Senior Quality Assurance Engineer for EQ-S, you will play a…
Added 3 hours ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…provider‑to‑MOA ratio is maintained, along with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also…
Added 3 hours ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…provider‑to‑MOA ratio is maintained, along with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also…
Added 3 hours ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…provider‑to‑MOA ratio is maintained, along with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also…
Added 4 hours ago
HVAC Technician Apprentice Level 1
Reliance Home Comfort
London, ON
Must be able to communicate clearly and effectively, both in written and verbal communications.
Added 4 hours ago
Senior Proposal Specialist
HDR
Vancouver, BC
Full-time
At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building…
Added 4 hours ago
Field Service Technician
Ricoh
Victoria, BC
Full-time
Strong interpersonal and verbal communications skills
Added 5 hours ago
Nurse 2 - Resource & Relief Team
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…directing other nurse, students, health care aides and other support staff in the performance patient/resident care. Collaborates with physicians and professional health staff in the…
Added 5 hours ago
Nurse 2 -Lodge 5 Chronic Care
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…directing other nurse, students, health care aides and other support staff in the performance patient/resident care. Collaborates with physicians and professional health staff in the…

Vale Base Metals

Executive Assistant

St. John's, NL, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Experience: 10 years of proven experience in a similar role.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Executive Assistant to support our Vale Newfoundland & Labrador Director. This is a permanent position based at the St. John’s, NL Office.

The successful candidate will provide administration assistance to our Director of Newfoundland & Labrador Operations. On a day-to-day basis, this role will involve scheduling/organizing meetings, booking domestic and international travel, visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, and maintaining contact with operational sites and other business locations across Canada.

Additionally, in this position you will:

Provide high-level administrative and executive support to the Director, exercising discretion and handling sensitive, confidential, and business-critical information.
Serve as a key liaison between the Director, senior leadership teams, external stakeholders, and business partners, facilitating effective communication and the timely exchange of information.
Manage and prioritize all incoming communications, including phone calls, correspondence, and visitors, independently addressing routine matters and ensuring appropriate escalation when required.
Coordinate and manage a complex executive calendar, scheduling meetings, leadership engagements, site visits, and strategic business events while balancing competing priorities.
Oversee all travel logistics for the Director, including domestic and international flight arrangements, accommodations, ground transportation, and detailed travel itineraries.
Maintain and organize executive records, correspondence, and confidential documentation, ensuring accurate filing systems and proactive follow-up on key action items and deliverables.
Draft, review, and prepare professional correspondence, reports, presentations, and communications for executive approval.
Prepare comprehensive reports, dashboards, and briefing materials by collecting, analyzing, and summarizing operational, financial, and business data to support executive decision-making.
Develop and format complex documents and presentations utilizing advanced proficiency in Microsoft Office Suite, Power BI, SAP, and other business systems to support organizational objectives.
Process and reconcile invoices through SAP, maintain accurate financial records, and collaborate with internal stakeholders and suppliers to ensure timely payment resolution and compliance with corporate procedures.
Prepare and transcribe highly confidential and technical materials, ensuring accuracy, professionalism, and adherence to organizational standards.
Independently manage special projects and strategic initiatives with minimal supervision, coordinating cross-functional resources and monitoring progress to achieve business objectives.
Support annual budgeting and forecasting activities by consolidating departmental information, tracking expenditures, monitoring budget performance, and providing regular updates to leadership.
Facilitate the planning and execution of leadership meetings, conferences, and stakeholder engagements, including agenda development, preparation of meeting materials, minute-taking, and follow-up on action items.
Contribute to the efficiency of the Director's office by identifying opportunities to improve administrative processes, workflows, and communication practices across the organization.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Relocation Assistance

About You

Education :

Post-Secondary Degree or Diploma in Administration or Business Studies.

Experience :

10 years of proven experience in a similar role.

Skills :

Able to work collaboratively within a team environment across multiple locations.
Proven understanding of the importance of maintaining a high level of confidentiality.
Self-motivation and ability to complete work with minimal direction.
Outstanding digital literacy in Microsoft Office (Outlook, Word, Excel, and Power Point) is required.
Exceptional organizational skills.
Knowledge of SAP is considered an asset.

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role.

At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Apply by: Sunday, October 4th, 2026.

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers .

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and executive support to the Director, including managing communications, calendars, travel, records, meetings, and confidential materials. Prepare reports and presentations, process invoices, support budgeting and forecasting, coordinate special projects, and improve administrative workflows.

Requirements

A post-secondary degree or diploma in Administration or Business Studies and 10 years of experience in a similar role are required. Candidates should have strong organizational and collaboration skills, maintain confidentiality, work independently, and demonstrate outstanding Microsoft Office proficiency; SAP knowledge is an asset.

Skills

Executive Support
Calendar Management
Travel Coordination
Confidentiality
Stakeholder Communication
Meeting and Event Coordination
Microsoft Office
Power BI
SAP
Invoice Processing
Budgeting and Forecasting
Report and Presentation Preparation
Project Coordination
Records Management
Organization
Cross-Functional Collaboration

Benefits

Annual Incentive Plan
Defined Contribution Pension
Health and Dental Coverage
Flexible Spending Accounts
Disability Plans
Optional Insurance
Paid Leave
Flexible Work Arrangements
Employee Assistance Program
Virtual Healthcare
Training and Career Development
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Administrative Support
Microsoft Office
Outlook
Word
Excel
PowerPoint
Power BI
SAP
Calendar Management
Travel Logistics
Invoice Management
Financial Records
Budgeting
Forecasting
Operational Data
Financial Data
Reports
Dashboards
Presentations
Confidential Documentation
Meeting Coordination
Minute-Taking
Stakeholder Engagement
Special Projects
Process Improvement
Mining
Copper
Nickel

Report this job