Office & administration jobs in Canada

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Added 16 hours ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler,…
Added 16 hours ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Winnipeg, MB
…collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception…
Added 17 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 17 hours ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 17 hours ago
VB
Executive Assistant
Vale Base Metals
Toronto, ON
- Full-time
…located in Toronto, Canada. This role requires you to be in office 5 days a week, with flexibility based on the leaders being…
Added 18 hours ago
NS
Administrative Officer
Nu Start Electric Motors Ltd.
Mississauga, ON
- Full-time
Strong general administration and administrative assistance skills, with experience coordinating office operations and supporting management.
Added 18 hours ago
MC
Chiropractic Office Assistant / Office Manager
Millennium Chiropractic Centre
Calgary, AB
- Part-time
Our office is located within the elegant historic Lorraine Building. Our Chiropractor, Dr. Gary Klaudt, has been practicing for the past 37 years. He is committed to research and the…
Added 18 hours ago
PC
Receptionist, Temporary Casual, Long Term Care Reception Services
Providence Care
Kingston, ON
- Temporary
Post-secondary certification in Office Administration from an educational facility recognized by the province of Ontario
Added 19 hours ago
PI
Administrative Assistant
Prosper Immigration Inc.
Surrey, BC
- $20 to $24 CAD / hour
- Full-time
Assist with internal meetings, team coordination, and general office administration.
Added 19 hours ago
CI
Office Administrator
COWS Inc
Charlottetown, PE
- Full-time
COWS is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day operations of our corporate office. This role is responsible for administrative…
Added 19 hours ago
CH
Administrative Services Coordinator
CBRE HV
Toronto, ON · North York, Ontario
- Full-time
In this role, you'll serve as a trusted administrative partner, coordinating office operations, managing property marketing and listing support, facilitating meetings and events, and…
Added 20 hours ago
I
Administrative Coordinator/Program Coordinator
IICRC
Regina, SK
- Part-time
Ensure compliance with standards and regulations utilizing internal office systems
Added 20 hours ago
V
Executive Assistant
Vale
Canada
- Full-time
…located in Toronto, Canada. This role requires you to be in office 5 days a week, with flexibility based on the leaders being…
Added 20 hours ago
M
Senior Administrative Assistant
MNP
Langley (District), BC · Langley, BC
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 20 hours ago
TS
Operations Supervisor
TalentSphere Staffing Solutions
Brantford, ON
- Full-time
Operations Supervisor – Day Shift · Our client, an established manufacturing organization, is seeking a hands-on Production/Operations Supervisor to lead its day shift operations
Added 21 hours ago
ML
Executive Assistant
MAC LLP
Elmira, ON
- Contract
Post-secondary education in business administration, office administration, accounting, or a related field preferred
Added 21 hours ago
RH
Procurement Manager
Robert Half
Mississauga, ON
- $110,000 to $130,000 CAD / year
- Full-time
Added 21 hours ago
GC
Manufacturing Operations Supervisor
GMS Canada
BC · Manufacturing (SLG)
- Full-time
Added 21 hours ago
KE
Consultant principal en comptes - Sr. Account Consultant
Kelly Education
Montreal, QC
- Full-time
Added 21 hours ago
T
Senior Change Management Analyst
TD
Toronto, ON
- Full-time
Added 21 hours ago
SG
Purchaser - MH
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 21 hours ago
RP
Senior Procurement Specialist, Corporate Services
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Support supplier relationship management and ongoing contract administration
Added 21 hours ago
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Operations Supervisor
GFL - Sewer Technologies Division
Dartmouth, NS
- Full-time
Added 21 hours ago
RP
Medical Office Administrator
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Contract
Maintain an organized and welcoming reception area and assist with general office administration duties.
Added 21 hours ago
TE
Field Operations Supervisor, Service - Edmonton
TK Elevator
AB · Edmonton, AB
- Full-time

Vale Base Metals

Executive Assistant

Toronto, ON, Canada

Starting Point of our Salary Band: $83, 224 · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Starting Point of our Salary Band: $83, 224
Job type: Full-time
Apply by: Nov 30, 2026
Experience: Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
Posting language: English
Posted: Nov 9, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change. Our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries including Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to bring your skills, perspective, and experience to work that is meaningful and enduring.

The Opportunity

We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role requires you to be in office 5 days a week, with flexibility based on the leaders being in-office.

This is a high-impact Executive Assistant role for someone who excels at supporting senior leaders in a fast-moving, complex and highly connected environment.

Success in this role requires exceptional attention to detail, responsiveness, sound judgment and foresight. You will anticipate what is coming next, connect the dots across calendars, travel, meetings and priorities, and proactively identify what an executive may need before they need to ask.

You will regularly engage with senior internal leaders and external stakeholders and manage highly confidential information with professionalism and discretion.

What You’ll Do

Manage executive time strategically. Own complex and dynamic calendars, considering not only where an executive needs to be, but also travel time, preparation requirements, competing priorities, follow-up time and the work that needs to happen between meetings.
Stay one step ahead. Review upcoming schedules and proactively ensure executives have the context, materials, logistics and preparation needed for meetings, events, travel and stakeholder engagements.
Coordinate complex travel from end to end. Manage multi-destination domestic and international travel, including itineraries, transportation, accommodation, scheduling, documentation and changes that may arise while travelling.
Anticipate potential issues. Think through details and dependencies in advance, identify scheduling or logistical risks and resolve them before they become problems.
Prepare high-quality executive materials. Turn direction, notes or source material into polished correspondence, presentations, briefing materials, reports and other executive-ready documents.
Use technology thoughtfully. Confidently work across Microsoft Office and other digital platforms and look for opportunities to use emerging technologies, including AI-enabled tools, to improve efficiency, organization and executive support.
Coordinate across a broad stakeholder network. Build strong working relationships with senior leaders, employees and external partners while ensuring information and requests move effectively across the organization.
Handle sensitive and confidential matters. Exercise strong judgment and discretion when managing confidential correspondence, information and executive priorities.
Support financial and administrative processes. Coordinate invoices, vendors, expenses and budget-related activities and maintain accurate records throughout the fiscal year.
Create structure in a changing environment. Manage multiple priorities, changing schedules and urgent requests while maintaining accuracy, responsiveness and composure.

About You

Education:

Post-secondary degree or diploma in Administrative Studies, Business Studies, or a related discipline, or an equivalent combination of relevant education and experience.

Experience:

Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
Demonstrated experience directly supporting senior executives or leaders with demanding calendars, competing priorities and significant stakeholder interaction.
Experience coordinating complex domestic and international travel, including multi-leg itineraries and changing schedules.
Experience preparing polished executive communications, presentations, reports, briefing materials and other senior-level documentation.
Proven ability to manage multiple workstreams independently, anticipate requirements and follow commitments through to completion.
Experience working in a professional services, consulting, accounting, legal, financial services, large corporate or similarly client- and deadline-driven environment is an asset.
Experience with executive portals, governance materials, meeting coordination and information management is considered an asset.

Skills:

Exceptional attention to detail, with a high standard for accuracy across schedules, documents, communications and logistics.
Highly proactive and anticipatory, with the ability to think several steps ahead and identify what is needed before being asked.
Strong judgment and the ability to understand priorities, make thoughtful decisions and escalate matters appropriately.
Strong written and verbal communication skills, with the ability to engage confidently and professionally with senior leaders and external stakeholders.
High degree of discretion and professionalism when handling confidential or sensitive information.
Strong technical capability across Microsoft Office, including Outlook, PowerPoint, Word and Excel, with the curiosity and confidence to learn and adopt new technologies.
Interest in leveraging AI and digital tools to improve productivity, streamline administrative work and enhance executive effectiveness.
Highly organized and comfortable working in an environment where priorities and schedules may change quickly.
Strong emotional intelligence, adaptability and composure under pressure.
A collaborative approach with a strong sense of ownership and accountability.
Ability to work with the flexibility required to support senior executives across different locations, travel schedules and time zones.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale’s finance, strategic planning, commercial (marketing and sales), and sustainability teams, driving key initiatives that support the company's global mission. Toronto’s vibrant, diverse, and dynamic environment enhances Vale’s ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles.

We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G01

Starting Point of our Salary Band: $83, 224

Apply By: November 30th, 2026

#ValeBaseMetals

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the calendars, travel, meeting preparation, communications, and administrative and financial processes for two executive leaders. Coordinate with internal and external stakeholders, anticipate scheduling and logistical needs, and handle sensitive information with discretion.

Requirements

Requires a post-secondary degree or diploma in administrative studies, business studies, or a related discipline, or equivalent education and experience, plus at least eight years of progressive administrative or executive support experience. Candidates should have experience supporting senior executives, coordinating complex travel, preparing polished executive materials, and managing competing priorities with strong judgment, discretion, communication, and technical skills.

Skills

Executive Calendar Management
Complex Travel Coordination
Executive Communications
Presentation Preparation
Briefing Materials Preparation
Stakeholder Coordination
Confidential Information Management
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
AI and Digital Tools
Financial and Administrative Coordination
Prioritization
Attention to Detail
Discretion and Judgment

Benefits

Variable Annual Incentive Plan
Defined Contribution Pension
Health and Dental Coverage
Flexible Spending Accounts
Disability Plans
Optional Insurance
Vacation Leave
Personal Leave
Sick Leave
Parental Leave
Flexible Work Arrangements
Employee Family Assistance Program
Virtual Healthcare
Online Training
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Leadership Team
Calendar Management
Domestic Travel
International Travel
Multi-Destination Itineraries
Meeting Coordination
Executive Correspondence
Presentations
Briefing Materials
Reports
Microsoft Office
Outlook
PowerPoint
Word
Excel
AI-Enabled Tools
Digital Platforms
Stakeholder Engagement
Confidential Information
Invoices
Vendor Coordination
Expense Coordination
Budget Administration
Governance Materials
Information Management
Mining
Nickel
Copper
Cobalt

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Office & administration jobs in Canada

Expression of Interest | Executive Assistant | Vancouver

Administrative Secretary 2