Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 13 mins ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Child Health and Human Development
Added 13 mins ago
VB
Sr. Specialist - Project Risk Management
Vale Base Metals
Toronto, ON
- Full-time
…transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with…
Added 13 mins ago
VB
Senior Analyst, Sales Reporting
Vale Base Metals
Toronto, ON
- Full-time
The successful candidate will play a key role in delivering accurate commercial reporting, forecasting, budgeting, and business performance analysis across Vale Base Metals' Copper and…
Added 13 mins ago
VB
Executive Assistant
Vale Base Metals
Toronto, ON
- Full-time
…transforming critical minerals into prosperity and sustainable development in countries including Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to bring your…
Added 13 mins ago
CM
Director, Capital Projects
Cyclic Materials
Toronto, ON
- Full-time
The role follows a hybrid work model, with 4 days per week in the office and 1 day per week working from home
Added 13 mins ago
VB
Specialist, Technical - Business Planning Architecture
Vale Base Metals
Toronto, ON
- Full-time
…coordinating and continuously improving Vale Base Metals' integrated business planning cycle, ensuring alignment across the Strategic Guidance, Resource Development Plan (RDP), Life of…
Added 13 mins ago
N
Strategic Partner Management Lead
Nokia
Ottawa, ON · Kanata, ON
- Full-time
…including pipeline reviews, opportunity support, quarterly business reviews, action tracking, and executive…
Added 29 mins ago
Sr AVP- Sr Engagement Manager
EXL
Canada
Independently lead steering committees, quarterly business reviews, transformation workshops, roadmap discussions, and executive working sessions.
Added 43 mins ago
A
Bilingual Enterprise Solutions Architect
Arctiq
Quebec, QC
- Full-time
Present and defend solutions with confidence to both technical and executive audiences, clearly connecting technology to business value.
Added 43 mins ago
TU
Human Resources Manager
The University of British Columbia
Vancouver, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
Reports directly to the Director, HR and Executive Administration, President’s Office, VPA, and VPRI portfolios. Provides consultation to Senior Executives within Office of the Provost and…
Added 44 mins ago
CB
Gestionnaire de plateforme de données d'entreprise/ Enterprise Data Platform Manager
Cannara Biotech Inc.
Montreal, QC
- Full-time
…principales plateformes comprennent Microsoft Dynamics 365 Business Central, Power BI et Microsoft Fabric, ainsi que les systèmes opérationnels de l'entreprise et la solution de…
Added 44 mins ago
RH
Senior Manager Analytics
Robert Half
Mississauga, ON
- $70 to $95 CAD / hour
- Contract
Work Arrangement: Hybrid, with 4 days per week onsite
Added 44 mins ago
SC
Commercial Lead
SYSTRA Canada
Toronto, ON
- Full-time
Manages the development and implementation of comprehensive strategies, methodologies, tools and techniques for commercial management excellence and continuous improvement including the…
Added 59 mins ago
OT
Sr. Manager Corporate Development
Open Text Corporation
Toronto, ON
- Other
…every day, in every department. The Sr. Manager, Corporate Development will play a pivotal role advising on a wide range of strategic programs, analyzing business performance, and…
Added 1 hour ago
A
Co-Founder & Chief Operating Officer
Altevere
Ottawa, ON
- Contract
The right person will see this as more than another fractional executive engagement. She will want to contribute to the development of Altevere, help shape its future and be part of…
Added 2 hours ago
EM
Director of Marketing
Enhanced Medical Nutrition
Toronto, ON
- Full-time
…to build upon and deploy the marketing strategy across all business areas (B2B2C). Reporting to the Chief Executive Officer (CEO), you will lead projects aimed at attracting and retaining…
Added 2 hours ago
SE
Sr End User Key Accounts Manager, Power & Grid
Schneider Electric
Toronto, ON · Milton, ON
- Full-time
8+ years of experience in strategic sales, business development, key account management, or a technical role within the electrical, energy management, automation, or utility industry.
Added 2 hours ago
PG
Account Executive, Technical Services
Plan Group Inc.
Vaughan, ON
- Full-time
As an Account Executive for Plan Group - Technical Services, you will leverage your effective interpersonal skills to obtain new work, grow and foster long-term client relations with a…
Added 2 hours ago
SM
RQ11731 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 hours ago
SM
RQ11734 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 hours ago
TR
Vice-président(e) exécutif(ve) (VPE)
Tender Retail
ON · Ontario, Canada
- Full-time
Tender Retail is looking for an Executive Vice President (EVP) to lead the business unit and own its results. Our business covers payment at the point of sale and electronic payment through…
Added 2 hours ago
SM
RQ11735 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 hours ago
SM
RQ11733 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 hours ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 hours ago
SM
RQ11741 – Product Manager – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week

Vale Base Metals

Executive Assistant

Toronto, ON, Canada

Starting Point of our Salary Band: $83, 224 · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Starting Point of our Salary Band: $83, 224
Job type: Full-time
Apply by: Nov 30, 2026
Experience: Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
Posting language: English
Posted: Nov 9, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change. Our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries including Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to bring your skills, perspective, and experience to work that is meaningful and enduring.

The Opportunity

We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role requires you to be in office 5 days a week, with flexibility based on the leaders being in-office.

This is a high-impact Executive Assistant role for someone who excels at supporting senior leaders in a fast-moving, complex and highly connected environment.

Success in this role requires exceptional attention to detail, responsiveness, sound judgment and foresight. You will anticipate what is coming next, connect the dots across calendars, travel, meetings and priorities, and proactively identify what an executive may need before they need to ask.

You will regularly engage with senior internal leaders and external stakeholders and manage highly confidential information with professionalism and discretion.

What You’ll Do

Manage executive time strategically. Own complex and dynamic calendars, considering not only where an executive needs to be, but also travel time, preparation requirements, competing priorities, follow-up time and the work that needs to happen between meetings.
Stay one step ahead. Review upcoming schedules and proactively ensure executives have the context, materials, logistics and preparation needed for meetings, events, travel and stakeholder engagements.
Coordinate complex travel from end to end. Manage multi-destination domestic and international travel, including itineraries, transportation, accommodation, scheduling, documentation and changes that may arise while travelling.
Anticipate potential issues. Think through details and dependencies in advance, identify scheduling or logistical risks and resolve them before they become problems.
Prepare high-quality executive materials. Turn direction, notes or source material into polished correspondence, presentations, briefing materials, reports and other executive-ready documents.
Use technology thoughtfully. Confidently work across Microsoft Office and other digital platforms and look for opportunities to use emerging technologies, including AI-enabled tools, to improve efficiency, organization and executive support.
Coordinate across a broad stakeholder network. Build strong working relationships with senior leaders, employees and external partners while ensuring information and requests move effectively across the organization.
Handle sensitive and confidential matters. Exercise strong judgment and discretion when managing confidential correspondence, information and executive priorities.
Support financial and administrative processes. Coordinate invoices, vendors, expenses and budget-related activities and maintain accurate records throughout the fiscal year.
Create structure in a changing environment. Manage multiple priorities, changing schedules and urgent requests while maintaining accuracy, responsiveness and composure.

About You

Education:

Post-secondary degree or diploma in Administrative Studies, Business Studies, or a related discipline, or an equivalent combination of relevant education and experience.

Experience:

Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
Demonstrated experience directly supporting senior executives or leaders with demanding calendars, competing priorities and significant stakeholder interaction.
Experience coordinating complex domestic and international travel, including multi-leg itineraries and changing schedules.
Experience preparing polished executive communications, presentations, reports, briefing materials and other senior-level documentation.
Proven ability to manage multiple workstreams independently, anticipate requirements and follow commitments through to completion.
Experience working in a professional services, consulting, accounting, legal, financial services, large corporate or similarly client- and deadline-driven environment is an asset.
Experience with executive portals, governance materials, meeting coordination and information management is considered an asset.

Skills:

Exceptional attention to detail, with a high standard for accuracy across schedules, documents, communications and logistics.
Highly proactive and anticipatory, with the ability to think several steps ahead and identify what is needed before being asked.
Strong judgment and the ability to understand priorities, make thoughtful decisions and escalate matters appropriately.
Strong written and verbal communication skills, with the ability to engage confidently and professionally with senior leaders and external stakeholders.
High degree of discretion and professionalism when handling confidential or sensitive information.
Strong technical capability across Microsoft Office, including Outlook, PowerPoint, Word and Excel, with the curiosity and confidence to learn and adopt new technologies.
Interest in leveraging AI and digital tools to improve productivity, streamline administrative work and enhance executive effectiveness.
Highly organized and comfortable working in an environment where priorities and schedules may change quickly.
Strong emotional intelligence, adaptability and composure under pressure.
A collaborative approach with a strong sense of ownership and accountability.
Ability to work with the flexibility required to support senior executives across different locations, travel schedules and time zones.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale’s finance, strategic planning, commercial (marketing and sales), and sustainability teams, driving key initiatives that support the company's global mission. Toronto’s vibrant, diverse, and dynamic environment enhances Vale’s ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles.

We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G01

Starting Point of our Salary Band: $83, 224

Apply By: November 30th, 2026

#ValeBaseMetals

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the calendars, travel, meeting preparation, communications, and administrative and financial processes for two executive leaders. Coordinate with internal and external stakeholders, anticipate scheduling and logistical needs, and handle sensitive information with discretion.

Requirements

Requires a post-secondary degree or diploma in administrative studies, business studies, or a related discipline, or equivalent education and experience, plus at least eight years of progressive administrative or executive support experience. Candidates should have experience supporting senior executives, coordinating complex travel, preparing polished executive materials, and managing competing priorities with strong judgment, discretion, communication, and technical skills.

Skills

Executive Calendar Management
Complex Travel Coordination
Executive Communications
Presentation Preparation
Briefing Materials Preparation
Stakeholder Coordination
Confidential Information Management
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
AI and Digital Tools
Financial and Administrative Coordination
Prioritization
Attention to Detail
Discretion and Judgment

Benefits

Variable Annual Incentive Plan
Defined Contribution Pension
Health and Dental Coverage
Flexible Spending Accounts
Disability Plans
Optional Insurance
Vacation Leave
Personal Leave
Sick Leave
Parental Leave
Flexible Work Arrangements
Employee Family Assistance Program
Virtual Healthcare
Online Training
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Leadership Team
Calendar Management
Domestic Travel
International Travel
Multi-Destination Itineraries
Meeting Coordination
Executive Correspondence
Presentations
Briefing Materials
Reports
Microsoft Office
Outlook
PowerPoint
Word
Excel
AI-Enabled Tools
Digital Platforms
Stakeholder Engagement
Confidential Information
Invoices
Vendor Coordination
Expense Coordination
Budget Administration
Governance Materials
Information Management
Mining
Nickel
Copper
Cobalt

Report this job

Work requirements

Jobs in Canada