Office & administration jobs in Canada

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Added 11 days ago
VI
Office Manager
Verge Immigration Services Inc. | Licensed Foreign Worker Recruiters in Canada
Winnipeg, MB
- Full-time
…the tone for everything that follows. We are looking for an Office Manager / Coordinator to lead the front of our office: our phones, inbox and consultation calendar. You will make sure…
Added 11 days ago
V
Admin Assistant II
Vale
Canada
- Full-time
…professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto corporate…
Added 11 days ago
G&
Managing Director
Groom & Associés / Associates
Montreal, QC
- Full-time
Added 11 days ago
DC
Residential Cleaning Operations Supervisor
Double Clean Group
Calgary, AB
- Full-time
Added 11 days ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
As a cornerstone of our dynamic Head Office Team, the Administrative Assistant will be the heartbeat of our daily operations. You will provide exceptional customer service to both the…
Added 11 days ago
SS
Office Administrator / CRA Specialist
Sansar Solutions Inc.
Vancouver, BC
- Full-time
Office Administrator / CRA Specialist (Part-Time):
Added 11 days ago
CA
Contract Administrator Lead
Cumulus Architects
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Contribute to and follow the construction administration processes and standards established in the office
Added 11 days ago
NS
Administrative Assistant - Primary Health Care Network
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
Post-secondary diploma in a recognized office administration, business administration or secretarial program
Added 11 days ago
SD
School Administrative Assistant
School District 5 Southeast Kootenay
Fernie, BC
- Full-time
Must Have The Ability To
Added 11 days ago
FC
Contract Manager
FCC Construcción
Toronto, ON
- Contract
Must have a degree in Law, Engineering, or other strong Technical background
Added 11 days ago
NB
Regional Administrative Manager
National Bank of Canada
Calgary, AB
- Full-time
…the wealth management industry, ideally in branch operations, administration, advisory support, or leadership roles.• Demonstrate experience leading teams, including recruitment, employee…
Added 11 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 11 days ago
RU
Senior Receptionist & Switchboard
Ricoh USA, Inc.
Toronto, ON
- Full-time
Added 11 days ago
RS
On-Call Administrative Assistant
Richmond School District No. 38
Richmond, BC
- Part-time
At least one year experience working in an office setting;
Added 11 days ago
EG
Administrative Assistant Contract 3 months
Emterra Group
Surrey, BC
- Contract
Basic computer skills and proficiency in Microsoft Office, particularly Excel.
Added 11 days ago
NH
ADMINISTRATIVE ASSISTANT (UHNBC TOWER)
Northern Health - BC
Prince George, BC
- Full-time
Added 11 days ago
SR
Commercial Property Manager
Servis Realty Inc.
AB · Edmonton, AB
- Full-time
oversee the daily operations and long-term performance of a mixed office and
Added 11 days ago
SR
Commercial Property Manager - Industrial
Servis Realty Inc.
AB · Edmonton, AB
- Full-time
Commercial Property Manager - Suburban Office & Industrial
Added 11 days ago
TI
Administrative Manager (Controller)
ThreePDS Inc.
Terrebonne, QC
- $95,000 to $110,000 CAD / year
- Full-time
Added 11 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 11 days ago
HA
Senior Administrative Coordinator
HALO Air Ambulance
Medicine Hat, AB
- Full-time
…and records management, travel planning, Board and governance administration, and administrative support for organizational, donor, communications, and operational…
Added 11 days ago
MD
WIC Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8 a.m
Added 11 days ago
TT
Contract Administrator (13884)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $80,353 to $100,445.8 CAD / year
- Full-time
Based at the project office and reporting to the Manager, Commercial Management, the Contract Administrator provides contract administration support for a portfolio of contracts associated…
Added 11 days ago
VS
Receptionist (2026-10991)
Verve Senior Living
Toronto, ON · North York, ON
- Other
Has proven typing and general office administration skills.
Added 11 days ago
CG
Maintenance Support Services Manager (Maintenance, Nutrition Services, and
Compass Group Canada
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
…quality standards are met and maintained in all areas including administration, staffing/scheduling, client/customer relations, production and knowledge of healthcare systems for all…

Vale

Admin Assistant II

Canada

Minimum Starting Salary: CAD 55,878 · Full-time

Apply on vale.eightfold.ai About employer

Applications open in a new tab.

Job details

Pay: Minimum Starting Salary: CAD 55,878
Job type: Full-time
Experience: 2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Posting language: English
Posted: Oct 29, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON

This is a permanent position serving as the first point of contact for visitors, clients, vendors, and employees while providing administrative support across multiple departments.

Reporting to the Corporate Services team, the successful candidate will create a welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto corporate office.

The role offers broad exposure across the organization and the opportunity to support a diverse range of corporate functions within a global organization.

Key Responsibilities

Reception & Front Desk Support

Greet and direct visitors, clients, vendors, and employees in a professional and welcoming manner.
Serve as the primary point of contact for the office reception area.
Answer, screen, and route incoming telephone calls and emails efficiently.
Maintain the reception area, meeting rooms, and common areas to ensure a professional office environment.
Coordinate visitor access, office badges, and related administrative requirements.

Office & Administrative Support

Schedule and coordinate meeting rooms, including set up, catering, refreshments, and meeting logistics.
Perform data entry, document preparation, filing, record management, and general administrative support.
Assist with onboarding activities, including preparation of welcome materials, workspace coordination, and access badges.
Liaise with building management, office service providers, and vendors regarding facilities and office services.
Assist with ordering and maintaining office supplies and inventory.
Provide ad hoc administrative support to executives and various departments as required.

Stakeholder & Service Support

Build positive working relationships with internal and external stakeholders.
Deliver exceptional customer service while responding to inquiries and requests.
Support a collaborative, professional, and service-oriented office environment.
Manage competing priorities while ensuring accuracy and attention to detail.

About You

Experience

2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Experience managing front-desk operations and serving as the first point of contact for visitors and stakeholders.
Experience coordinating meeting rooms, meetings, and office logistics.
Experience providing administrative support across multiple functions or departments.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Proven ability to work independently while maintaining a high level of professionalism and customer service.

Education

Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Skills & Competencies

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Excellent verbal and written communication skills.
Strong customer-service mindset with the ability to build positive relationships with visitors, clients, vendors, and employees.
Exceptional organizational and time-management abilities.
Ability to multitask and effectively manage competing priorities.
Professional appearance, demeanor, and interpersonal approach.
Strong attention to detail and problem-solving capabilities.
Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

Experience within mining, natural resources, industrial, manufacturing, or corporate office environments considered an asset.
Experience coordinating office facilities and vendor relationships.
Experience supporting onboarding or employee experience initiatives.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans, and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Toronto is Canada's largest city and a global centre for business, innovation, and professional services. As home to Vale Base Metals' corporate offices and technical leadership teams, Toronto provides unique opportunities to collaborate with global stakeholders while contributing to projects that support the responsible production of critical minerals essential for the energy transition.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home. Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Employment Coordinator.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Minimum Starting Salary: CAD 55,878

Apply by: Friday, Oct 30, 2026

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

Apply on vale.eightfold.ai About employer

More about this job

Responsibilities

The Admin Assistant II serves as the primary point of contact for the corporate office, managing reception duties and visitor access. They also provide comprehensive administrative support, including meeting coordination, data entry, and facilities liaison.

Requirements

Candidates must have at least 2 years of receptionist or administrative experience in a professional environment. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Data entry
Document preparation
Record management
Meeting coordination
Customer service
Microsoft Office Suite
Outlook
Word
Excel
Teams
PowerPoint
Communication skills
Time management
Problem-solving

Benefits

Variable annual incentive plan
Health coverage
Dental coverage
Flex accounts
Disability plans
Optional insurances
Vacation leave
Personal leave
Sick leave
Parental leave
Employee family assistance program
Virtual healthcare

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Front Desk
Corporate Services
Data Entry
Meeting Logistics
Vendor Management
Facilities Support
Onboarding
Microsoft Office
Outlook
Word
Excel
Teams
PowerPoint
Customer Service
Inventory Management
Record Management
Mining
Natural Resources
Corporate Office
Professional Services
Stakeholder Relations
Time Management
Communication

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Office & administration jobs in Canada

Office Manager