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Added 29 mins ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON
Added 44 mins ago
SH
Child Development Lab Assistant - TERM
Sisler High School
Winnipeg, MB
- Full-time
…schools, two administrative buildings, a training centre , a facilities maintenance office, and a school bus…
Added 44 mins ago
BH
Educational Assistant - Temporary FT - St. Gabriel School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 44 mins ago
BH
Educational Assistant - Temporary FT - Holy Trinity School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
ON · Simcoe, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 1 hour ago
EL
Store Manager Store Manager
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Vancouver, BC
- Full-time
Proven retail management/assistant retail management experience preferably within cosmetics
Added 1 hour ago
V
Admin Assistant II
Vale
Canada
- Full-time
We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON
Added 1 hour ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
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- Full-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 1 hour ago
RS
On-Call Administrative Assistant
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…alternate programs, continuing education and a number of additional facilities. The district enrolls approximately 21,000 students (K-12) and employs over 3000 dedicated…
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BS
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Added 1 hour ago
ND
Office Assistant - FTR - Burnaby - Onsite 1
NTT DATA North America
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- Temporary
We are currently seeking a Office Assistant - FTR - Burnaby - Onsite 1 to join our team in Burnaby, British Columbia (CA-BC), Canada (CA).
Added 1 hour ago
HC
Assistant Chief Engineer
Highbury Canco Corporation
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- Full-time
The Assistant Powerhouse Chief will report directly to our Utilities Services Manager/Chief Engineer and assist them in being responsible for the operation, maintenance and repair of…
Added 1 hour ago
N
Customer Service Representative
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- Full-time
…world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all…
Added 1 hour ago
TU
Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 hour ago
E
Administrative Assistant (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 1 hour ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 1 hour ago
GI
Global Employee Success & People Assistant
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Added 1 hour ago
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Millwright Mechanic
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Toronto, ON
- Full-time
This role is responsible for keeping our production equipment and facilities operating safely, efficiently, and reliably. You will play an important role in maintaining equipment,…
Added 1 hour ago
Departmental Assistant, Civil, Geological and Environmental Engineering
University of Saskatchewan
Saskatoon, SK
Primary Purpose: The departmental assistant provides advanced technical expertise and operational support for the rock mechanics and mining engineering laboratories within the department.…
Added 2 hours ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Toronto, ON
- Full-time
…Mutual Canada workplaces and the Canadian Centralized Executive Assistant team. The role is accountable for facilities and front-of-house services, workplace experience, executive support,…
Added 2 hours ago
NS
Maintenance Worker II - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Maintenance & Operations Assistant Manager, the Maintenance Worker II performs a variety of semi-skilled, and unskilled tasks related to the upkeep of Nova Scotia Health…
Added 2 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…contact and liaison to central services (Purchasing Services, Facilities Management, Campus Security, University Systems) and is responsible for the coordination of day-to-day activities,…
Added 3 hours ago
SA
Academic and Operations Associate
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- Full-time
…distinguished programmes are complemented by state-of-the-art facilities and purpose-built amenities, ensuring an innovative environment for learning. Southpointe is completing construction…
Added 3 hours ago
V
Corporate Services Assistant
voestalpine
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- $22 to $25 CAD / hour
- Full-time
Reporting to the Manager, Marketing Communications, the Corporate Services Assistant provides operational and administrative support for Marketing Operations, Internal Communications,…
Added 3 hours ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Ottawa, ON
- Full-time
The RBC Dominion Securities Management team located in Ottawa Little Italy is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager…
Added 3 hours ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Sechelt, BC
- Full-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…

Vale

Admin Assistant II

Canada

Minimum Starting Salary: CAD 55,878 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Minimum Starting Salary: CAD 55,878
Job type: Full-time
Experience: 2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Posting language: English
Posted: Oct 29, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON

This is a permanent position serving as the first point of contact for visitors, clients, vendors, and employees while providing administrative support across multiple departments.

Reporting to the Corporate Services team, the successful candidate will create a welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto corporate office.

The role offers broad exposure across the organization and the opportunity to support a diverse range of corporate functions within a global organization.

Key Responsibilities

Reception & Front Desk Support

Greet and direct visitors, clients, vendors, and employees in a professional and welcoming manner.
Serve as the primary point of contact for the office reception area.
Answer, screen, and route incoming telephone calls and emails efficiently.
Maintain the reception area, meeting rooms, and common areas to ensure a professional office environment.
Coordinate visitor access, office badges, and related administrative requirements.

Office & Administrative Support

Schedule and coordinate meeting rooms, including set up, catering, refreshments, and meeting logistics.
Perform data entry, document preparation, filing, record management, and general administrative support.
Assist with onboarding activities, including preparation of welcome materials, workspace coordination, and access badges.
Liaise with building management, office service providers, and vendors regarding facilities and office services.
Assist with ordering and maintaining office supplies and inventory.
Provide ad hoc administrative support to executives and various departments as required.

Stakeholder & Service Support

Build positive working relationships with internal and external stakeholders.
Deliver exceptional customer service while responding to inquiries and requests.
Support a collaborative, professional, and service-oriented office environment.
Manage competing priorities while ensuring accuracy and attention to detail.

About You

Experience

2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Experience managing front-desk operations and serving as the first point of contact for visitors and stakeholders.
Experience coordinating meeting rooms, meetings, and office logistics.
Experience providing administrative support across multiple functions or departments.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Proven ability to work independently while maintaining a high level of professionalism and customer service.

Education

Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Skills & Competencies

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Excellent verbal and written communication skills.
Strong customer-service mindset with the ability to build positive relationships with visitors, clients, vendors, and employees.
Exceptional organizational and time-management abilities.
Ability to multitask and effectively manage competing priorities.
Professional appearance, demeanor, and interpersonal approach.
Strong attention to detail and problem-solving capabilities.
Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

Experience within mining, natural resources, industrial, manufacturing, or corporate office environments considered an asset.
Experience coordinating office facilities and vendor relationships.
Experience supporting onboarding or employee experience initiatives.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans, and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Toronto is Canada's largest city and a global centre for business, innovation, and professional services. As home to Vale Base Metals' corporate offices and technical leadership teams, Toronto provides unique opportunities to collaborate with global stakeholders while contributing to projects that support the responsible production of critical minerals essential for the energy transition.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home. Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Employment Coordinator.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Minimum Starting Salary: CAD 55,878

Apply by: Friday, Oct 30, 2026

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

Apply About employer

More about this job

Responsibilities

The Admin Assistant II serves as the primary point of contact for the corporate office, managing reception duties and visitor access. They also provide comprehensive administrative support, including meeting coordination, data entry, and facilities liaison.

Requirements

Candidates must have at least 2 years of receptionist or administrative experience in a professional environment. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Data entry
Document preparation
Record management
Meeting coordination
Customer service
Microsoft Office Suite
Outlook
Word
Excel
Teams
PowerPoint
Communication skills
Time management
Problem-solving

Benefits

Variable annual incentive plan
Health coverage
Dental coverage
Flex accounts
Disability plans
Optional insurances
Vacation leave
Personal leave
Sick leave
Parental leave
Employee family assistance program
Virtual healthcare

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Front Desk
Corporate Services
Data Entry
Meeting Logistics
Vendor Management
Facilities Support
Onboarding
Microsoft Office
Outlook
Word
Excel
Teams
PowerPoint
Customer Service
Inventory Management
Record Management
Mining
Natural Resources
Corporate Office
Professional Services
Stakeholder Relations
Time Management
Communication

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