Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Sep 22, 2026

Hiring at a glance

View jobs

Open jobs: 899
Employers: 540

Advertised starting pay

Average starting payCAD / year: $50,797Across 49 listings
Average starting payCAD / hour: $23.72Across 37 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%6 listings
Hybrid: 16%142 listings
On-site: 84%751 listings

Employers hiring include MNP (24), HealthCareersInSask.ca (21), KPMG (19).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Save this search

Added 3 months ago
Senior Administrative Assistant
Ipsen
Mississauga, Ontario
Full-time
Added 3 months ago
Office Administrative Assistant
HealthCareersInSask.ca
Yorkton, Saskatchewan
Full-time
Added 2 months ago
Administrative Assistant
Bunge
Alberta · Fort Saskatchewan, AB
Reporting to the Plant Administration Supervisor, the Administrative Assistant will provide support to theAdministrative, Commercial Support and Management Teams.
Added 3 months ago
Administrative Assistant - Retirement , Permanent Part time
Schlegel Villages
Toronto, Ontario
Part-time
The Village of Humber Heights has an exciting opportunity for a Administrative Assistant to join their team.
Added 3 months ago
Administrative Assistant
MNP
Vancouver, British Columbia
Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 3 months ago
Administrative Assistant
Cando Rail & Terminals
Jansen, Saskatchewan
Full-time
Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy working within a team, problem solving, and…
Added 18 days ago
Administrative Assistant III
Capital One
Toronto, ON
Full-time
161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Assistant III
Added 3 months ago
Analyst/Administrative Assistant, Powell River
Vancouver Coastal Health
Powell River, British Columbia
$29.89 to $39.24 CAD / hour
Full-time
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)!
Added 3 months ago
Bookkeeper / Administrative Assistant
ServiceMaster Clean of Moncton
City of Moncton, New Brunswick · Moncton, NB
Full-time
ServiceMaster Clean Moncton is looking for a full time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the selected candidate will be…
Added 4 months ago
Administrative Assistant
The Mustard SEED Society
Grande Prairie, Alberta
Full-time
With the supervision of the Housing Manager, the Administrative Assistant will perform a variety of tasks for the Housing Manager and team, to support programming. The Administrative…
Added 4 months ago
Administrative Assistant
MNP
Toronto, Ontario
Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 4 months ago
Administrative Assistant
MNP
Chilliwack, British Columbia
Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 4 months ago
Administrative Assistant
Stantec
Ottawa, ON
Full-time
…professional environment? Our Buildings team is seeking an Administrative Assistant to join our Ottawa…
Added 4 months ago
Administrative Assistant
MNP
Kelowna, British Columbia
Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 5 months ago
Student Volunteer - Human Resources Administrative Assistant
Your Support Services Network
Aurora, Ontario
Volunteer
Human Resources Administrative Assistant - Student Volunteer
Added 5 months ago
Administrative Assistant, Support Services
HealthCareersInSask.ca
Regina, Saskatchewan
Full-time
As an Administrative Assistant, you will play a key role in supporting the Employee Benefits team, ensuring smooth day-to-day operations and contributing to the deliver
Added 5 months ago
Administrative Assistant
Staffing In Motion
Calgary, Alberta
Full-time
? Administrative Associate (Wealth Management)
Added 5 months ago
Project Administrative Assistant
Broccolini Construction Inc.
Ottawa, Ontario
Full-time
Added 6 months ago
Administrative Assistant II
Vale
Canada
Full-time
Added 5 months ago
Nursing Administrative Assistant
Responsive Health Management
Leamington, Ontario
Up to $55,000 CAD / year
Full-time
The Administrative/Nursing Assistant reports to the Director of Care and is responsible for supporting the day-to-day administr
Added 6 months ago
Administrative Assistant, Senior
Zebra Technologies
Mississauga, Ontario
$57,900 to $76,000 CAD / year
Full-time
Added 11 days ago
Purchasing Administrative Assistant Trainee
Nasittuq Corporation
Ottawa, ON
JOB TITLE: Purchasing Administrative Assistant Trainee – ITDP Program

No more jobs.

Vale

Administrative Assistant II

Canada

Job type: Full-time
Experience: A minimum of 3 years’ experience in a similar role.
Posting language: English
Posted: Mar 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

Ready to build a rewarding career in an industry that is transforming the future?

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Administrative Assistant II to join our Fixed-Plant Maintenance team in Voisey’s Bay, Labrador, a fly-in fly-out operation.

This permanent position will be on a 2 week on/2 week off rotation working at the Voisey’s Bay mine site.

As an Administrative Assistant II, you will be providing administrative assistance daily to the Fixed-Plant Maintenance, Utilities Maintenance, Reliability, and Integrated Planning and Scheduling Departments, as well as support to other departments when needed. This can involve scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, maintain contact with all offsite offices, liaise with head office and other business locations.

Additionally, in this position you will:

Communicate with contacts at all levels inside and outside the organization, providing and obtaining information from other managers and directors or outside representatives.
Receive and screen telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save manager's time.
Schedule appointments and coordinate arrangements for meetings and conferences and travel arrangements (flights, car rentals, hotel bookings).
Organize and maintain files of immediate supervisor's correspondence and records, following up on pending matters.
Draft and type routine letters and memoranda from specific instructions, and prepare regular correspondences, reports, and presentations.
Produce a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets.
Process invoices for payment into the SAP system and maintains invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.
Work independently within specific scope as determined by the immediate supervisor.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Chartered flights within Newfoundland & Labrador
24/7 access to a fully stocked cafeteria with balanced meals prepared by our culinary team
Access to recreational facilities and social activities (cardio/weight room, gymnasium, music room, movie theatre, etc.)
Accommodations are equipped with cable TV, internet, and unlimited long-distance calling
All Personal Protective Equipment is provided upon hire. Employees are given a safety boot allowance and receive a 100% reimbursement for prescription safety glasses.

About You

Education:

A 2-year college diploma in Office Administration is required.

Experience:

A minimum of 3 years’ experience in a similar role.

Skills:

Strong ability to work cooperatively within a team environment
Self-motivation and ability to complete work with minimal supervision
Strong computer skills in Microsoft Office are required
Strong organizational and interpersonal skills are required
High level of confidentiality is required
Knowledge of SAP is considered an asset

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role. At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21^st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Employment Coordinator.

Pay Grade: G05

Apply by: Tuesday, April 7^th, 2026

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant II will provide daily administrative support to the Fixed-Plant Maintenance, Utilities Maintenance, Reliability, and Integrated Planning and Scheduling Departments, handling tasks like scheduling meetings, managing travel, processing invoices, and maintaining records. This role also involves communicating with internal and external contacts at all levels, screening calls, and drafting routine correspondence and reports.

Requirements

A 2-year college diploma in Office Administration is required, along with a minimum of 3 years of experience in a similar role. Candidates must possess strong organizational, interpersonal, and computer skills, particularly in Microsoft Office, and maintain a high level of confidentiality.

Skills

Administrative Assistance
Scheduling
Travel Coordination
Visa Requirements
Filing
Typing
Mail Distribution
Invoice Management
Communication
Telephone Screening
Correspondence Drafting
Report Preparation
Presentation Preparation
Sap System
Organizational Skills
Interpersonal Skills

Benefits

Variable annual incentive plan
Company paid core coverage
Flex health and dental coverage
Flex accounts
Disability plans
Optional insurances
Vacation
Personal leave
Sick leave
Parental leave
Employee family assistance program
Virtual healthcare online
Online training and career development opportunities
Chartered flights within Newfoundland & Labrador
24/7 access to a fully stocked cafeteria
Access to recreational facilities
Safety boot allowance
Reimbursement for prescription safety glasses

Visa sponsorship

Not detected in the job text

Keywords

Fixed-Plant Maintenance
Utilities Maintenance
Reliability
Integrated Planning and Scheduling
Voisey’s Bay
Fly-in Fly-out
2 Week On/2 Week Off Rotation
Domestic Travel
International Travel
Visa Requirements
Vacation Scheduling
Invoice Management
Head Office Liaison
SAP System
Microsoft Office
Confidentiality
Critical Minerals
Copper
Nickel
Mining

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