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Added 6 mins ago
Senior Physical Security Consultant
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Full-time
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Vale

Executive Assistant

Canada

Job type: Full-time
Experience: 10 years of proven experience in a similar role.
Posting language: English
Posted: Sep 24, 2026

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Original job description

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Executive Assistant to support our Vale Newfoundland & Labrador Director. This is a permanent position based at the St. John’s, NL Office.

The successful candidate will provide administration assistance to our Director of Newfoundland & Labrador Operations. On a day-to-day basis, this role will involve scheduling/organizing meetings, booking domestic and international travel, visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, and maintaining contact with operational sites and other business locations across Canada.

Additionally, in this position you will:

Provide high-level administrative and executive support to the Director, exercising discretion and handling sensitive, confidential, and business-critical information.
Serve as a key liaison between the Director, senior leadership teams, external stakeholders, and business partners, facilitating effective communication and the timely exchange of information.
Manage and prioritize all incoming communications, including phone calls, correspondence, and visitors, independently addressing routine matters and ensuring appropriate escalation when required.
Coordinate and manage a complex executive calendar, scheduling meetings, leadership engagements, site visits, and strategic business events while balancing competing priorities.
Oversee all travel logistics for the Director, including domestic and international flight arrangements, accommodations, ground transportation, and detailed travel itineraries.
Maintain and organize executive records, correspondence, and confidential documentation, ensuring accurate filing systems and proactive follow-up on key action items and deliverables.
Draft, review, and prepare professional correspondence, reports, presentations, and communications for executive approval.

Prepare comprehensive reports, dashboards, and briefing materials by collecting, analyzing, and summarizing operational, financial, and business data to support executive decision-making.
Develop and format complex documents and presentations utilizing advanced proficiency in Microsoft Office Suite, Power BI, SAP, and other business systems to support organizational objectives.
Process and reconcile invoices through SAP, maintain accurate financial records, and collaborate with internal stakeholders and suppliers to ensure timely payment resolution and compliance with corporate procedures.
Prepare and transcribe highly confidential and technical materials, ensuring accuracy, professionalism, and adherence to organizational standards.
Independently manage special projects and strategic initiatives with minimal supervision, coordinating cross-functional resources and monitoring progress to achieve business objectives.
Support annual budgeting and forecasting activities by consolidating departmental information, tracking expenditures, monitoring budget performance, and providing regular updates to leadership.
Facilitate the planning and execution of leadership meetings, conferences, and stakeholder engagements, including agenda development, preparation of meeting materials, minute-taking, and follow-up on action items.
Contribute to the efficiency of the Director's office by identifying opportunities to improve administrative processes, workflows, and communication practices across the organization.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Relocation Assistance

About You

Education:

- Post-Secondary Degree or Diploma in Administration or Business Studies.

Experience:

- 10 years of proven experience in a similar role.

Skills:

Able to work collaboratively within a team environment across multiple locations.

Proven understanding of the importance of maintaining a high level of confidentiality.
Self-motivation and ability to complete work with minimal direction.
Outstanding digital literacy in Microsoft Office (Outlook, Word, Excel, and Power Point) is required.
Exceptional organizational skills.
Knowledge of SAP is considered an asset.

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role.

At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Apply by: Sunday, October 4th, 2026.

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Director of Newfoundland & Labrador Operations, managing complex calendars, travel logistics, and confidential documentation. They also serve as a key liaison between leadership and stakeholders while overseeing financial processes and special projects.

Requirements

Candidates must possess a post-secondary degree or diploma in Administration or Business Studies along with 10 years of proven experience in a similar role. Proficiency in Microsoft Office, strong organizational skills, and the ability to maintain high levels of confidentiality are required.

Skills

Administrative support
Executive support
Calendar management
Travel logistics
Confidentiality
Communication
Microsoft Office Suite
Power BI
SAP
Invoice management
Report preparation
Data analysis
Budgeting
Forecasting
Project management
Organizational skills

Benefits

Competitive compensation
Variable annual incentive plan
Health coverage
Dental coverage
Flex accounts
Disability plans
Optional insurances
Paid leave
Flexible work arrangements
Employee family assistance program
Virtual healthcare
Online training
Career development opportunities
Relocation assistance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administration
Business Studies
Microsoft Office
Outlook
Word
Excel
PowerPoint
Power BI
SAP
Mining
Nickel
Copper
Cobalt
Budgeting
Forecasting
Data Analysis
Logistics
Stakeholder Management
Confidentiality
Reporting
Invoicing
Strategic Initiatives
Project Management
Communication
Operations
Documentation
Compliance
Scheduling
Travel Management

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