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Added 11 mins ago
V
Executive Assistant
Vale
Canada
- Full-time
We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role…
Added 41 mins ago
IH
Nursing Unit Assistant
Interior Health Authority
Merritt, BC
- Full-time
Added 1 hour ago
TR
Assistant Director of Human Resources
The Ritz-Carlton Hotel Company, L.L.C.
Toronto, ON
- Full-time
Added 2 hours ago
SM
Admin Assistant to Clinical Manager, Family Birthing Centre
St. Michael's Hospital
Toronto, ON
- Full-time
…Obstetrics, Gynecology & NICU). In this role, the Administrative Assistant will be an integral part of the WCH Team, responsible for 3 departments, ensuring an optimal experience for…
Added 2 hours ago
CO
Executive Assistant
City of Winnipeg
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- Full-time
The Executive Assistant provides high-level administrative support to the Department Head. This role requires exceptional organizational skills, discretion, and the ability to manage…
Added 2 hours ago
CO
Executive Administrative Assistant (EAA)
City of Windsor
Windsor, ON
- Temporary
Job Title: Executive Administrative Assistant
Added 2 hours ago
R
Investment & Retirement Planning Assistant
RBC
Chilliwack, BC
- Part-time
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Added 2 hours ago
MU
Research Assistant 2
McGill University
Montreal, QC
- Part-time
Unit: School of Communications Sciences & Disorders
Added 3 hours ago
B
Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months
BMO
Vaughan, ON · VMC
- Full-time
Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails,…
Added 3 hours ago
DT
Assistant Manager II
Dollar Tree Stores
Windsor, ON
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 3 hours ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward.…
Added 3 hours ago
M
Director, Patient Support Program Operations
McKesson
Mississauga, ON
- Full-time
Added 3 hours ago
M
Lead Workforce Scientist
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Mississauga, ON
- Full-time
Added 3 hours ago
M
Operations Supervisor 12am-8:30am
McKesson
Edmonton, AB
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 3 hours ago
AC
Executive Assistant / Assistante à la Direction
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Toronto, ON · Montreal, QC
- Full-time
Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly…
Added 4 hours ago
PS
National Education Officer – Learning Management System
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
Communications, Education and Human Rights Branch (CEHR)
Added 4 hours ago
G
Business Development & Proposal Manager
GFT.
Toronto, ON
- Full-time
May manage one or more assistant proposal specialists/proposal specialists on a day-to-day basis. Responsibilities includes assignment of tasks to appropriate team member and review of work…
Added 4 hours ago
YH
Registered Practical Nurse (Temporary Part-Time Mixed Shift) - Chinese Speaking
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Toronto, ON · Scarborough McNicoll
- Part-time
…resident care with interdisciplinary team members as well as communications with…
Added 4 hours ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 4 hours ago
CT
Social Media Consultant
Canadian Tire Corporation
Toronto, ON
- Full-time
Support the Social Media Assistant Manager in executing strategic plans for organic social content on both CTR and HBC social channels, collaborating with internal teams and agencies to…
Added 4 hours ago
HI
Gestionnaire de portefeuille - Risques complexes
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Montreal, QC · Brossard, QC
- Full-time
Maîtrise de l’anglais, essentielle pour les communications et les transactions avec notre clientèle internationale.
Added 4 hours ago
A
Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide…
Added 5 hours ago
M
Spécialiste, Gestion des circulaires - Flyer Management Specialist (contrat 5 mois)
McKesson
Montreal, QC · Mississauga, ON
- Full-time
Assurer la lecture et la correction des épreuves et valider les annotations dans l’outil Job Assistant;
Added 5 hours ago
M
Senior Agentic Systems / AI Ops Admin
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 5 hours ago
TI
Marketing, Communications & Content Creation Assistant
The International Academy of Anti-Aging Medicine
AB · Edmonton, AB
- Full-time
We are seeking a creative and motivated Marketing, Communications & Content Creation Assistant to support our marketing and digital communications initiatives. This position may lead to a…

Vale

Executive Assistant

Canada

Starting Salary: $83, 224 · Full-time

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Job details

Pay: Starting Salary: $83, 224
Job type: Full-time
Apply by: Nov 30, 2026
Experience: Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
Posting language: English
Posted: Nov 9, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change. Our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries including Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to bring your skills, perspective, and experience to work that is meaningful and enduring.

The Opportunity

We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role requires you to be in office 5 days a week, with flexibility based on the leaders being in-office.

This is a high-impact Executive Assistant role for someone who excels at supporting senior leaders in a fast-moving, complex and highly connected environment.

Success in this role requires exceptional attention to detail, responsiveness, sound judgment and foresight. You will anticipate what is coming next, connect the dots across calendars, travel, meetings and priorities, and proactively identify what an executive may need before they need to ask.

You will regularly engage with senior internal leaders and external stakeholders and manage highly confidential information with professionalism and discretion.

What You’ll Do

Manage executive time strategically. Own complex and dynamic calendars, considering not only where an executive needs to be, but also travel time, preparation requirements, competing priorities, follow-up time and the work that needs to happen between meetings.
Stay one step ahead. Review upcoming schedules and proactively ensure executives have the context, materials, logistics and preparation needed for meetings, events, travel and stakeholder engagements.
Coordinate complex travel from end to end. Manage multi-destination domestic and international travel, including itineraries, transportation, accommodation, scheduling, documentation and changes that may arise while travelling.
Anticipate potential issues. Think through details and dependencies in advance, identify scheduling or logistical risks and resolve them before they become problems.
Prepare high-quality executive materials. Turn direction, notes or source material into polished correspondence, presentations, briefing materials, reports and other executive-ready documents.
Use technology thoughtfully. Confidently work across Microsoft Office and other digital platforms and look for opportunities to use emerging technologies, including AI-enabled tools, to improve efficiency, organization and executive support.
Coordinate across a broad stakeholder network. Build strong working relationships with senior leaders, employees and external partners while ensuring information and requests move effectively across the organization.
Handle sensitive and confidential matters. Exercise strong judgment and discretion when managing confidential correspondence, information and executive priorities.
Support financial and administrative processes. Coordinate invoices, vendors, expenses and budget-related activities and maintain accurate records throughout the fiscal year.
Create structure in a changing environment. Manage multiple priorities, changing schedules and urgent requests while maintaining accuracy, responsiveness and composure.

About You

Education:

Post-secondary degree or diploma in Administrative Studies, Business Studies, or a related discipline, or an equivalent combination of relevant education and experience.

Experience:

Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
Demonstrated experience directly supporting senior executives or leaders with demanding calendars, competing priorities and significant stakeholder interaction.
Experience coordinating complex domestic and international travel, including multi-leg itineraries and changing schedules.
Experience preparing polished executive communications, presentations, reports, briefing materials and other senior-level documentation.
Proven ability to manage multiple workstreams independently, anticipate requirements and follow commitments through to completion.
Experience working in a professional services, consulting, accounting, legal, financial services, large corporate or similarly client- and deadline-driven environment is an asset.
Experience with executive portals, governance materials, meeting coordination and information management is considered an asset.

Skills:

Exceptional attention to detail, with a high standard for accuracy across schedules, documents, communications and logistics.
Highly proactive and anticipatory, with the ability to think several steps ahead and identify what is needed before being asked.
Strong judgment and the ability to understand priorities, make thoughtful decisions and escalate matters appropriately.
Strong written and verbal communication skills, with the ability to engage confidently and professionally with senior leaders and external stakeholders.
High degree of discretion and professionalism when handling confidential or sensitive information.
Strong technical capability across Microsoft Office, including Outlook, PowerPoint, Word and Excel, with the curiosity and confidence to learn and adopt new technologies.
Interest in leveraging AI and digital tools to improve productivity, streamline administrative work and enhance executive effectiveness.
Highly organized and comfortable working in an environment where priorities and schedules may change quickly.
Strong emotional intelligence, adaptability and composure under pressure.
A collaborative approach with a strong sense of ownership and accountability.
Ability to work with the flexibility required to support senior executives across different locations, travel schedules and time zones.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale’s finance, strategic planning, commercial (marketing and sales), and sustainability teams, driving key initiatives that support the company's global mission. Toronto’s vibrant, diverse, and dynamic environment enhances Vale’s ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles.

We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G01

Starting Salary: $83, 224

Apply By: November 30th, 2026

#ValeBaseMetals

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More about this job

Responsibilities

Manage complex executive calendars and coordinate multi-destination travel while proactively anticipating the needs of senior leadership. Prepare high-quality executive materials and facilitate effective communication across a broad network of internal and external stakeholders.

Requirements

Requires a minimum of 8 years of progressive experience in high-level administrative support within a fast-paced, complex environment. Candidates must possess a post-secondary degree or diploma in Administrative or Business Studies and demonstrate strong proficiency in Microsoft Office.

Skills

Executive support
Calendar management
Travel coordination
Attention to detail
Communication
Microsoft Office
Discretion
Project management
Stakeholder management
Problem solving
Time management
Adaptability
Emotional intelligence
Document preparation
Technical proficiency

Benefits

Variable annual incentive plan
Health coverage
Dental coverage
Flex accounts
Disability plans
Optional insurances
Vacation leave
Personal leave
Sick leave
Parental leave
Flexible work arrangements
Employee family assistance program
Virtual healthcare

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Mining
Nickel
Copper
Cobalt
Platinum group metals
Microsoft Office
Outlook
PowerPoint
Word
Excel
AI-enabled tools
Administrative studies
Business studies
Stakeholder engagement
Logistics
Financial processes
Budgeting
Confidentiality
Professional services
Consulting
Corporate
Governance
Information management
Sustainability
Strategic planning
Commercial
Marketing
Sales

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