Executive Assistant - Valserv
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 3 to 7 years of experience as an Executive Assistant, Office Manager or Administrative Lead, ideally supporting senior leadership.
- Posting language
- English
- Posted
Original job description
Who We Are
Valserv is a Montreal-based company supporting the growth and operations of established digital brands, including Military.com and Fastweb. Our businesses connect millions of people with trusted information, resources, and opportunities across military life, education, and careers.
We combine dedicated brand teams with shared expertise in technology, operations, and business strategy. Our focus is on strengthening our brands, investing in our people, and using technology to better serve the communities that rely on us.
The Opportunity
Valserv is looking for a dynamic Executive Assistant who will support leadership across a wide range of corporate and special projects.The successful individual will possess autonomy, as this role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Candidates must be confident, grounded, bright, decisive and have solid interpersonal and organizational skills.
What You Will Be Doing
Valserv is a Montreal-based company supporting the growth and operations of established digital brands, including Military.com and Fastweb. Our businesses connect millions of people with trusted information, resources, and opportunities across military life, education, and careers.
We combine dedicated brand teams with shared expertise in technology, operations, and business strategy. Our focus is on strengthening our brands, investing in our people, and using technology to better serve the communities that rely on us.
The Opportunity
Valserv is looking for a dynamic Executive Assistant who will support leadership across a wide range of corporate and special projects.The successful individual will possess autonomy, as this role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Candidates must be confident, grounded, bright, decisive and have solid interpersonal and organizational skills.
What You Will Be Doing
- Coordinate domestic and international travel, including flights, accommodations and itineraries, and adapt quickly when plans change.
- Plan and run corporate events such as QBRs and Summits, from venues and vendors through to agendas and day-of logistics.
- Prepare and polish presentation decks and meeting materials.
- Purchase supplies and equipment for the team, and manage purchasing, invoices and expense reporting.
- Support property management activities: visit properties, buy items for them, and coordinate contracts with vendors, contractors and service providers.
- Build relationships with vendors and suppliers, and negotiate pricing and terms.
- Coordinate meetings, take detailed notes, and follow up on action items.
- Research and find resources for special projects as priorities shift.
- 3 to 7 years of experience as an Executive Assistant, Office Manager or Administrative Lead, ideally supporting senior leadership.
- A humble, roll-up-your-sleeves attitude: no task is too big or too small.
- Strong organizational skills and the ability to juggle several high-priority tasks on tight timelines.
- Confidence negotiating with vendors, contractors and suppliers.
- Strong PowerPoint / Google Slides skills.
- Discretion and professionalism with confidential information.
- Able to work independently and as part of a team.
- Valid driver’s license (the role includes regular driving and property visits).
- Full health insurance plan (including medical, dental, and vision).
- Daily on-site lunches, snacks, and coffee provided.
- Fitness subscription reimbursement program.
- Competitive compensation plan and bonus structure.
More about this job
Responsibilities
Coordinate domestic and international travel, corporate events, meetings, presentations, purchasing, invoices, and expense reporting for leadership. Support property management and special projects, while building vendor relationships, negotiating terms, and tracking meeting actions.
Requirements
Requires 3 to 7 years of experience as an Executive Assistant, Office Manager, or Administrative Lead, ideally supporting senior leadership. Candidates should be highly organized, discreet, professional, confident negotiating with vendors, proficient in PowerPoint or Google Slides, able to work independently and collaboratively, and hold a valid driver’s license.
Skills
- Travel Coordination
- Event Planning
- Presentation Preparation
- Purchasing
- Invoice Management
- Expense Reporting
- Property Management
- Vendor Negotiation
- Meeting Coordination
- Note-Taking
- Action Item Follow-Up
- Research
- Organization
- Confidentiality
- PowerPoint
- Google Slides
Benefits
- Health Insurance
- Medical Insurance
- Dental Insurance
- Vision Insurance
- On-Site Lunches
- Snacks
- Coffee
- Competitive Compensation
- Bonus Structure
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
Keywords
- Executive Assistant
- Office Manager
- Administrative Lead
- Leadership Support
- Domestic Travel
- International Travel
- Corporate Events
- Quarterly Business Reviews
- Summits
- Presentation Decks
- PowerPoint
- Google Slides
- Purchasing
- Invoices
- Expense Reporting
- Property Management
- Vendor Management
- Contract Coordination
- Negotiation
- Meeting Coordination
- Meeting Notes
- Action Items
- Special Projects
- Confidentiality
- Valid Driver’s License